[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6174278,"mediaKeyId","5370865-f5a2afa1c4d02c0d8702b74247ba8f43","parentId",5370865,"title","Arts Commission posts online project proposal form; schedules fuller workshop to set implementation priorities","audioSeconds",279,"startMs",1669000,"endMs",1948000,"viewUrl","/Search/View?dp=1&key=5370865-f5a2afa1c4d02c0d8702b74247ba8f43&start=1669&end=1948","thumbnailUrl","https://assets.pipeline.soar.com/5370865-f5a2afa1c4d02c0d8702b74247ba8f43/thumbnail_1669000.jpg","articleUrl","/articles/6174278/Oak-Harbor/Island-County/Washington/Arts-Commission-posts-online-project-proposal-form-schedules-fuller-workshop-to-set-implementation-priorities","mediaUrl","https://secure.pipeline.soar.com/6174278-6144a7ec3d89a661602f1da252fbd551/orig.mp4?Expires=1771146944&Signature=UqXPvh~xMCbQmmFcZgX0Y4DxOJSn4qj2bPqfE3fjHQeURE8GGFcEgPDZOU~QAN0FxHmZMyx~ZMZsPEfyhKaUO1-y-UHdPGylJlB~yYHoKd7AfbPDR3aJ0sM-arxobexQQaaTNCR3Apbc12GFy9eg8vUPgwR9CZR~U4ehP~4bK4fNk93EXtKVGEoieKOYXrAv7aOVvjSF8-WIAjBnMioo~I0VJoESRFNbFMQ-Q2v2dQOp-OtoMUs0W8vVFUXBF505Zr-qN27ejTnMSEvGYRKQ6AzTomS24KznKOb35QR6PDOji68ftIdfTjE6LSXfYvDW0nRVKplR28MdLp0T2peGDA__&Key-Pair-Id=KUT5TJCACFTXG","author","Oak Harbor City, WA","date","2025-07-11T12:52:34Z","article","Commissioners announced the Arts Commission's new online project proposal form during the July 10 meeting and said it is available on the city's form center, though staff will add brief introductory wording before broader outreach. Tracy (Arts Commissioner) said the form is intended to help community members and organizations articulate project scope, budget requests and timelines and to show \"what will happen between the plan being adopted and now.\"

Why it matters: the form is a practical first step for turning the commission's adopted arts plan into actionable projects. Staff and commissioners said prompting fields can help applicants provide usable information that speeds review and implementation.

What staff said: subcommittee members who drafted the form said the document asks applicants for project goals, requested commission support, budgets and timelines. Brian (staff) said the form is \"published on the form center\" and that the commission will add introductory text before active outreach. Tracy said the parks and recreation and art-plan teams will monitor incoming submissions and coordinate outreach.

Workshop and scheduling: commissioners also discussed a longer implementation workshop that will include communications and promotion items. Communications Officer Maggie Aguilar asked to attend; commissioners and staff proposed rescheduling the planned workshop to a later August date so she can participate. Staff said they will send a proposed date to the commission for confirmation.

Next steps: finalize introductory wording on the form, have Parks and Recreation staff and JR handle initial outreach to community contacts, and confirm a new workshop date in August to review incoming proposals, subcommittee roles and near-term priorities.","mediaType","Video","parentTitle","7-10-2025 City of Oak Harbor Arts Commission Meeting","oneSentenceSummary","The Arts Commission has published a project proposal form to gather community requests and will hold a longer workshop in August to map out subcommittees and next steps; staff will follow up with outreach once final wording is added.","taxTitle","Oak Harbor, Island County, Washington","taxId",54122,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6174282,"Arts Commission pivots from vinyl wraps to painted electrical boxes after high bids; staff to seek permits and prep work",2063,303000,2366000,"/Search/View?dp=1&key=5370865-f5a2afa1c4d02c0d8702b74247ba8f43&start=303&end=2366","https://assets.pipeline.soar.com/5370865-f5a2afa1c4d02c0d8702b74247ba8f43/thumbnail_303000.jpg","/articles/6174282/Oak-Harbor/Island-County/Washington/Arts-Commission-pivots-from-vinyl-wraps-to-painted-electrical-boxes-after-high-bids-staff-to-seek-permits-and-prep-work","https://secure.pipeline.soar.com/6174282-a0ad80196314ccc0ebc51691a1ec3cf7/orig.mp4?Expires=1771146944&Signature=NliR4i-q8yyDUukRHs6nUtSzz31fiT3W7Aw9ggzHFisNKfbcb~40TfK0ju9ih2MSn5YlxCs8zcUNzmkWSMwXHg2xt6S2xC~POQ94UIXZBAX0WzW2KGuzyVSrwKh4t-cGfC129lPmNxVp6aI2jYHUbTCyoSocZKmG9~vaDhsPjeSJjWQWdu1nm6Q3Weq9~~xc3rLhJn4caL6zkOkwZ6t3MBaDzuX6BlZeSgdTfq96r20QC8YjRgGBb8PcaiHcF5quXQh9UfevAw7rPHcMTPVCs1ld-1kWRLuQZCV7x56XwNm6-HiKaklQesJyOEFClzUZEkFb4ijJhzpr1gKgZCsLMA__&Key-Pair-Id=KUT5TJCACFTXG","The Arts Commission on July 10 reviewed bids for an electrical box art project and decided to pursue painted artwork rather than vinyl wraps after bids returned higher than expected. \"The bids we received for electrical box wrapping came back higher than anticipated,\" a staff member reported to the commission.

Staff recommended using existing artwork from schools and community partners, issuing a call for local artists to reproduce those designs directly on the boxes, and sealing finished work with a UV-resistant clear coat. The staff update listed preparatory steps: removing rust and flaking paint, washing boxes, and confirming the correct paint type and clear coat.

Why it matters: repainting boxes will change project scope, likely reduce material costs compared with custom wraps, and introduce ongoing maintenance needs. Staff said they are still resolving permission and access questions for boxes located along State Route 20 and for which an external agency's approval may be required.

Key details: the staff update noted practical questions still under review — whether to contract a single artist or multiple artists, and which city or state permissions are required to work on boxes along SR 20. Staff said they are \"working on those answers right now with an email chain with our streets and engineering departments.\" Commissioner Robert Sanders asked about the bid math: \"I see it right here. There's only that was 11,000 for 4 boxes. How many boxes in total are we talking?\" a staff member replied that the project involves 13 boxes.

The commission also noted potential ongoing maintenance: periodic repainting to address wear and rust, and surface preparation costs. Staff did not present a formal contract or vote on awards; rather, commissioners directed staff to pursue the repaint approach, issue a call for artists, and continue to confirm permit and access requirements with city Streets and Engineering and relevant state agencies.

Next steps: staff will confirm regulatory permissions for boxes along SR 20, prepare site-specific maintenance estimates, and return with a procurement plan and outreach materials for the artist call.","Commissioners decided not to accept high bids for vinyl wrapping electrical boxes, and staff proposed using existing community artwork with hired local painters, while they confirm permissions for boxes along SR 20 and address maintenance needs.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6174286,"Oak Harbor procurement training highlights rules that will shape arts projects; RFP for three 'totems' open through July 30",1558,598000,2156000,"/Search/View?dp=1&key=5370865-f5a2afa1c4d02c0d8702b74247ba8f43&start=598&end=2156","https://assets.pipeline.soar.com/5370865-f5a2afa1c4d02c0d8702b74247ba8f43/thumbnail_598000.jpg","/articles/6174286/Oak-Harbor/Island-County/Washington/Oak-Harbor-procurement-training-highlights-rules-that-will-shape-arts-projects-RFP-for-three-totems-open-through-July-30","https://secure.pipeline.soar.com/6174286-6f34fcd4fcfca981dd5c9369482e9802/orig.mp4?Expires=1771146944&Signature=JcQ2QY4b2Y1uk32JPWjTFsc44Tqgf1qGb7atXUuAr0XUPW4wH2MP8FCnRx0OZ0-tkVs1LQ9Jqd7tXzT1eeSV~y2BRvFJzVOijPXiwNzESby5VNwUBZE7Yx2TQVLGJbgYOgBTzLeAurlrTDK7vlCyiryMy7hKHfuLKTfFHah0u0Xzv-uIfGy3lgYo70408R8x1sNIlrFX00HQMQksjKPyoPIOX7Ofp7Skp3zmYhRvZxWKS-OJzfGbPb9OTjUDxWs7PxHmWv5V8NkZXZ9RAjCoMEyNcgKtHjcA7RbvXz9vhEUK~wXBLXva94qcr9LHKQAaRmGSGGWcwhVAK7f~Z5N1tg__&Key-Pair-Id=KUT5TJCACFTXG","Oak Harbor Public Works Administration Manager Sandra Place told the Arts Commission on July 10 that procurement governs how the city acquires goods and services and that recent changes affect how arts projects must be run. \"Procurement is the process through which a government acquires goods and services,\" Place said during a condensed training for the commission.

Place said the city updated its purchasing policy last year and raised some internal thresholds to speed contracting, including raising the limit requiring council approval from $50,000 to $75,000. She said the change has already been used several times and is intended to \"be more efficient\" while remaining transparent.

The training framed the commission's current implementation steps: the parks department has issued a request for proposals for three park totems, and Brandon (Parks and Recreation staff) told commissioners, \"The RFP is out for the 3 totems. It closes on 07/30/2025 at 3PM.\" The RFP package posted on the city's website and in regional outlets describes the project, includes a budget and scope, and asks proposers for turnkey management — permitting, installation and project completion — so the selected firm would contract directly with the city.

Why it matters: the procurement rules and the RFP process determine whether projects the Arts Commission wants to support can move quickly and how much the commission can influence selection and scope. Commission members asked for practical tools; Place offered to prepare a short template or checklist that community groups and commissioners can use to scope requests and trigger the appropriate procurement path. \"We don't have 1 currently, but I can totally create a template,\" Place said.

Most important facts: Place explained methods the city uses — invitations to bid, requests for proposals, and requests for qualifications — and said the choice depends on how well-defined the scope and budget are. She said exceptions exist, including sole-source justifications, emergency purchases, interlocal/piggyback agreements, and community service group contracts; she noted the community-service funding threshold was recently raised from $25,000 to $75,000 (or $2 per citizen) under the updated policy. The totems RFP is being circulated to a broad regional audience, the staff review is scheduled for early August, and the contract would be brought to city council for approval at the council's second August meeting if timing holds.

Commissioners and staff agreed the training was a useful overview and that procurement staff will supply a simple checklist for commissioners and community applicants and remain available for one-on-one follow-ups. Brandon and city procurement staff said they will continue to work with the Arts Commission on scope, timelines and evaluation criteria as proposals arrive.

The commission also discussed other procurement-dependent items on its implementation list, including a forthcoming \"Gate of Inspiration\" RFP that staff said would be released shortly. No formal votes were required in the training session; the RFP for the totems remains open and will move forward through the city's standard evaluation and contracting processes.

The commission scheduled additional implementation work for its August workshop and was advised to route detailed procurement questions to Place or procurement staff for follow-up.","City procurement staff briefed the Arts Commission on rules, recent threshold increases and exceptions, and the commission discussed an RFP already posted for three park art totems with a July 30 deadline and a planned council review in August.","actionData","errors"]

Article not found

Arts Commission posts online project proposal form; schedules fuller workshop to set implementation priorities

Arts Commission pivots from vinyl wraps to painted electrical boxes after high bids; staff to seek permits and prep work

Oak Harbor procurement training highlights rules that will shape arts projects; RFP for three 'totems' open through July 30