School board suspends policy to enhance IEP communication during closures

In a recent Bedford County Public Schools Board meeting held on April 9, 2020, significant discussions centered around the challenges posed by the ongoing school closures due to COVID-19. A key issue addressed was the sharing of draft Individualized Education Programs (IEPs) and reports with parents. Currently, a policy prohibits staff from sending personal information related to special education via email unless parents consent. The board discussed temporarily suspending this policy to facilitate communication during the closure, emphasizing the importance of keeping parents informed about their children's educational needs.

Dr. Woodford, the superintendent, reassured board members that any student information sent via email would remain protected under the Freedom of Information Act (FOIA) and the Family Educational Rights and Privacy Act (FERPA). This assurance was crucial for board members who expressed concerns about the confidentiality of sensitive information.

The meeting also highlighted the role of competency directors in supporting teachers during this unprecedented time. These directors have been actively reaching out to educators, offering assistance in curriculum design and project-based learning activities. This collaborative approach aims to ensure that teachers can effectively engage students despite the challenges of remote learning.

Board members raised concerns about students who may not be participating in online learning or completing assignments. Dr. Woodford explained that principals and teachers are tracking student engagement and understanding, with plans to provide robust face-to-face instruction once schools reopen. This proactive approach aims to address learning gaps and ensure that all students receive the support they need.

Additionally, the board discussed the importance of maintaining communication with families. While there is no mandated standard for outreach, schools have been encouraged to ensure regular contact with parents to keep them informed about their children's progress and available resources.

As the meeting concluded, the board expressed gratitude for the hard work of teachers and staff during this challenging period. The discussions underscored the district's commitment to prioritizing student health, wellness, and learning, while also recognizing the need for flexibility in policies to adapt to the current educational landscape. The board's consensus to temporarily suspend the policy regarding IEP communications reflects a broader understanding of the need for effective communication during these unprecedented times.