The City Council of Haslet, Texas, convened on July 14, 2025, to discuss several key agenda items, primarily focusing on the approval of an agreement with Datamax for audio and visual support during council and board meetings.

The meeting resumed at 8:21 PM, with the first item on the agenda being the consideration of the Datamax agreement. The council discussed the necessity of professional audio-visual support, which Datamax would provide, relieving current staff members who have been managing these systems after their regular work hours. The council emphasized the importance of having experts handle technical issues that may arise during meetings, ensuring smooth operations.

Mr. Tucker, a member of the IT committee, highlighted that Datamax's expertise would allow for quicker resolutions to any networking problems, which the current staff is not authorized to address due to security protocols. The council noted that the funds for this service would come from an existing budget line item for an IT administrative position that has remained unfilled for several years.

The total cost for the Datamax service was clarified to be $52,800 annually, covering all regular meetings and any additional sessions that may arise. The council agreed to reallocate funds during the upcoming budget workshop to accommodate this change.

After a thorough discussion, a motion was made to approve the Datamax agreement for the operation of audio-visual systems for the remainder of the fiscal year at a cost of $13,200. The motion was seconded and passed unanimously.

In conclusion, the council's decision to partner with Datamax aims to enhance the quality of audio-visual support during meetings, ensuring a more professional and efficient environment for city governance. Further discussions regarding budget adjustments will take place in future meetings.