City Council implements strict oversight on consultant spending procedures

During the City of Salem Council meeting on July 14, 2025, city officials outlined a new oversight process aimed at enhancing financial accountability and managing expenses more effectively. City Manager and CFO Josh Englston presented a framework that builds on cost-saving measures initiated in March, which included pausing certain expenditures and implementing an exception process for unavoidable costs.

The council discussed the importance of maintaining strict oversight on spending, particularly regarding consultant services. Moving forward, any requests for funding, such as the proposed allocation of $500,000 to Equinorplus, will require approval from both the CFO and the city manager. This process ensures that funds are allocated only for critical needs and that there are clear outcome metrics associated with each expenditure.

Councilor Matthews emphasized the necessity of this oversight to prevent unmonitored spending, ensuring that all financial decisions align with the city’s strategic goals. The city manager confirmed that this enhanced oversight will apply not only to new expenditures but also to existing consultant contracts, reinforcing accountability for deliverables.

In response to questions from Councilor Brown, it was clarified that this oversight process will be managed administratively and will not require further council votes, streamlining the decision-making process while maintaining financial discipline.

This initiative reflects the city’s commitment to responsible fiscal management and transparency, aiming to foster trust within the community as it navigates budgetary challenges. The council's proactive approach signals a dedication to ensuring that taxpayer dollars are spent wisely and effectively.