[{"_1":2,"_110":-5,"_111":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,98],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6518533,"mediaKeyId","5391278-c2395f6425ed19000209015f5a0ab2af","parentId",5391278,"title","Votes at a glance: Polk County board approves posted agenda, consent items and two personnel fills","audioSeconds",194,"startMs",2314000,"endMs",2508000,"viewUrl","/Search/View?dp=1&key=5391278-c2395f6425ed19000209015f5a0ab2af&start=2314&end=2508","thumbnailUrl","https://assets.pipeline.soar.com/5391278-c2395f6425ed19000209015f5a0ab2af/thumbnail_2314000.jpg","articleUrl","/articles/6518533/Polk-County/Minnesota/Votes-at-a-glance-Polk-County-board-approves-posted-agenda-consent-items-and-two-personnel-fills","mediaUrl","https://secure.pipeline.soar.com/6518533-c459ad78dc13bfb299a06dc8030b7da2/orig.mp4?Expires=1771158668&Signature=J1d3xcEVq17eqABGl9MS5U~dOIg5I6yXqzRKE0CwVBvAaDsFPdK77D5BKsq77pLRhbmQuQE~SIgUYJPkhi8VeApDIpQZuePxsG-emSRUo5xM2GMMfBIrhqXAOqX6YWXeKI-ZTtsoIW2odibyYkqqazLSqY16EyfMMHIrfqzV3MmysqAQmBgmt2b-9VVl7836SjMc77CfUTYjJs3VneEBJPIOWarGWgbwRlsAr3~TNCOMtLnjWV0VdlxXfFu3ZPDX9WanPMp2noHf8qB6EXThWuQB3gcz6NQjlg9hkC9hV9nB0jDmoa-F2NFMEsnMOhR4nanFvHkQ1yZ9TGHXCo47dA__&Key-Pair-Id=KUT5TJCACFTXG","author","Polk County","date","2025-07-15T14:15:10Z","article","Summary of formal actions recorded in the meeting transcript:

1) Approval of posted agenda
Motion: \"review and approval of the agenda posted agenda\" (moved by Joan; seconder: recorded as \"I'll second\")
Outcome: Approved (no roll-call or numeric tally specified in transcript)
Provenance excerpt: \"Fifteenth, meeting to order. Yep. First on the agenda is, review and approval of the agenda posted agenda. Joan moves.\" and later \"All in favor of the posted agenda, say aye. Right. Opposed? Agenda approved.\"

2) Consent items approved (three consent items taken together)
Motion: \"We'll take all 3 at once\" (moved/seconded during consent-items portion)
Outcome: Consent items approved (no roll-call or numeric tally specified in transcript)
Provenance excerpt: \"I'm moving on to, consent items. We'll take all 3 at once.\" and later \"All in favor of consent items, say aye. Aye. Aye. Opposed? Consent items approved.\"

3) Family-based service provider replacement request — personnel fill approved
Motion: Request from a county department to fill a family-based service provider vacancy and any internal subsequent vacancies caused by that hire (moved by the presenter; motion text as read in meeting)
Mover/Second: Motion moved and seconded in the meeting transcript (specific mover/second names not consistently recorded)
Outcome: Approved (transcript: \"All in favor of approval, say aye. Aye. Aye. Opposed? Replacement request granted.\")
Provenance excerpt: \"I have 1 agenda item today. It's a family based service provider replacement request... So moved. Second?... All in favor of approval, say aye. Aye. Aye. Opposed? Replacement request granted.\"

4) Authorization to fill vacant appraiser position (Assessor's Office)
Motion: County assessor requested authorization to fill a vacant appraiser position due to resignation
Mover/Second: Motion moved and seconded in the transcript
Outcome: Approved (transcript records affirmative voice votes; no roll-call or numeric tally by name)
Provenance excerpt: \"...due to a resignation, I'm seeking authorization to fill a vacant a vacant appraiser position in the assessor's office... So moved. Second. All in favor of approval, say aye. Aye. Aye. Aye. Aye. Opposed?\"

Notes and provenance: The meeting audio records voice approvals (\"aye\"/\"opposed\") for each action but does not provide a completed roll-call vote or a numeric tally with names for these items in the portions of transcript provided. The two personnel items were presented by county staff and approved on voice vote.","mediaType","Video","parentTitle","7-15-25 Polk County Board Meeting","oneSentenceSummary","During the meeting the board approved the posted agenda, three consent items, a request to fill a family-based service provider position and authorization to fill a vacant appraiser position in the assessor's office. Vote counts were not specified in the transcript.","taxTitle","Polk County, Minnesota","taxId",71063,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6518538,"Polk County Commissioner Holy says he will step down as chair and urges ditch redetermination to address maintenance shortfalls",530,1704000,2234000,"/Search/View?dp=1&key=5391278-c2395f6425ed19000209015f5a0ab2af&start=1704&end=2234","https://assets.pipeline.soar.com/5391278-c2395f6425ed19000209015f5a0ab2af/thumbnail_1704000.jpg","/articles/6518538/Polk-County/Minnesota/Polk-County-Commissioner-Holy-says-he-will-step-down-as-chair-and-urges-ditch-redetermination-to-address-maintenance-shortfalls","https://secure.pipeline.soar.com/6518538-09e573b8c4dcc270dd276529cf8d08f4/orig.mp4?Expires=1771158668&Signature=YqpjcNDYXgm65-v2vPbKjSbZuogVEZ7oJYhf8sCXmDvcjtsJu9m0M2Thpqdi6L7zE2fpdXnU08~CjSDWLVNOcDOsp7V2BEIXI613GMHev6EH5RyZZ8jK0Ttzs7rdPrFsN18okjs~1cZYDboYS4idwIJtuZxi7pT9Qcff7d7o2XwOCkzlDXJcBqSGx~oFb-B5JZFW6Nn98LdgvpR1y7BXc3qPOHrsPuPFrYuUqjPBhT5DdUJMbTNNdTeHpsznnIDtvbwVlW6~jHpeY0m5FBuGSLemUrBZnJuVm10-6wyalg8ZJJf9YoZB-xfaCliZ9JQgvDLKZKYG2COHyB7Rf5LMHg__&Key-Pair-Id=KUT5TJCACFTXG","Commissioner Holy announced to fellow commissioners that he will step down as chair because of health issues that will require treatment and travel, though he said he is not resigning from the board. At the same time he urged the board to move forward on redetermination of county ditches to shore up maintenance funding and more fairly allocate costs to users.

Holy said he has had significant recent medical issues, including “4 herniated discs on my neck” and ongoing gastric problems, and he reported a diagnosis of amyotrophic lateral sclerosis (ALS) that will require ongoing care. He said he plans to step down as chair and arrange his schedule to attend meetings when he can, and he asked colleagues to respect his family’s privacy regarding personal health details.

On ditch policy, Holy told the board that Polk County has “750 some miles of county ditches” and that many ditches were built in the 1930s and 1940s and have never been redetermined. He said ditch redetermination — which he described as a process that should occur every 15 to 20 years — could replenish ditch funds and allow more predictable maintenance. Holy said he supports redetermination but raised a caution: the board must decide how the added costs would be levied and whether landowners should be given options to pay assessments over time (for example, five or 10 years).

Why it matters: redetermination would change how maintenance costs are assessed to landowners and could raise tax bills for some property owners as projects are completed and assessments placed on tax rolls. Holy framed the issue as especially important to agricultural constituents and to landowners at outlet ends who suffer recurring flooding because upstream systems are in disrepair.

Board members responded with thanks to Holy for his service and with offers of support for his medical needs. Several commissioners noted they will discuss the redetermination timing and the budget implications during upcoming budget deliberations.","Commissioner Holy announced he will step down as Polk County board chair because of health issues but not resign; he urged the board to pursue redetermination of county ditches to address maintenance backlog and potential tax impacts.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":91,"_47":92,"_49":93,"_51":94,"_53":95,"_55":56,"_57":58,"_59":96,"_61":62,"_63":64,"_65":97,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6518543,"Polk County implements Questica budgeting software; finance lead outlines audit and fund-balance work",0,4254000,"/Search/View?dp=1&key=5391278-c2395f6425ed19000209015f5a0ab2af&start=4254&end=4254","https://assets.pipeline.soar.com/5391278-c2395f6425ed19000209015f5a0ab2af/thumbnail_4254000.jpg","/articles/6518543/Polk-County/Minnesota/Polk-County-implements-Questica-budgeting-software-finance-lead-outlines-audit-and-fund-balance-work","https://secure.pipeline.soar.com/6518543-5093629b9d36877ba4561171ca4e794d/orig.mp4?Expires=1771158668&Signature=mxzGZTCLQNt5MDr1qact6~jAKYsfSlbNs3mTgFKrTKqpf99E9Wq9NTdXFjLhFcAMHdkcScR3tr3nphWXz2rzONGQejaeMBXfyVFuG0S1Z0WHBFSoJZa2y~kJl7Hkp8kdG290WM1MuurHl3SV0GFUEPaEpVuFudpRnxOoo0rBCx0tC~5wKb1o-8APC1Cw0H80pY5~KLq1zSaKgBaICb-3o5T-nnIHzURMWeUs0SVZ11sqkyACs-rFTfCFAfVCsWytkJM7DDWqfISuJBlNe7fhdhF1s4pq94UP2g7OSrBx4s0lD7WR7meYb-xCIOVDI-U8r7EFPHECVIpo0o1Yhc21bw__&Key-Pair-Id=KUT5TJCACFTXG","Polk County staff told commissioners that the county has implemented Questica budgeting software and is working through rollout steps, payroll integration and a planned capital plan; staff also said they are awaiting the county’s audited financials to finalize fund-balance figures used for the 2026 budget.

Stacy (county finance lead) said the county implemented Questica “as of this last Thursday” and that payroll implementation is targeted to be live in the new system by Oct. 1. She said the county is working to provide consistent budget formats and to link budgets to audited fund-balance classifications under Governmental Accounting Standards Board (GASB) Statement 54.

Why it matters: staff said the audited fund balance is the authoritative figure for budgeting; without the final audit, projections are provisional. Commissioners said better real-time visibility into encumbrances and outstanding purchase orders would improve financial oversight and reduce year-end spending surprises.

Stacy walked commissioners through specific figures from the 2023 audit that staff provided in draft pages: “total fund balance under the general column of 10,700,000.0,” and she broke that total into categories that were shown in the materials as nonspendable, restricted, committed and unassigned (the unassigned amount cited in the presentation was 7,400,000.0). She also said, “The fund balance is a projection and statement in time, and the true fund balance is your audited fund balance,” and urged that the board wait for the final audit to ground 2026 budget decisions.

Staff described other priorities and constraints: integrating payroll and HR (UKG/Kronos), building a 10-year capital plan, improving visibility of encumbrances and purchase orders, and reducing manual journal entries. Staff and some commissioners warned against end-of-year “spend-down” practices and said better encumbrance tracking would reduce that risk.

Next steps: staff said they will continue the Questica rollout with department meetings in early August, expect to receive the 2024 audit timing and aim for a final audit by September, and will return with a proposed fund-balance policy and budget templates for committee review.","County finance staff reported that Questica budgeting software has been implemented, described plans to integrate payroll and onboarding, and said an updated audited fund balance (2023) will be required before finalizing the 2026 budget and fund-balance policy under GASB 54.",{"_33":99,"_35":36,"_37":38,"_39":100,"_41":101,"_43":102,"_45":103,"_47":104,"_49":105,"_51":106,"_53":107,"_55":56,"_57":58,"_59":108,"_61":62,"_63":64,"_65":109,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6518548,"Polk County commissioners discuss Marshall Polk, West Central water districts and draft MOU",1792,2493000,4285000,"/Search/View?dp=1&key=5391278-c2395f6425ed19000209015f5a0ab2af&start=2493&end=4285","https://assets.pipeline.soar.com/5391278-c2395f6425ed19000209015f5a0ab2af/thumbnail_2493000.jpg","/articles/6518548/Polk-County/Minnesota/Polk-County-commissioners-discuss-Marshall-Polk-West-Central-water-districts-and-draft-MOU","https://secure.pipeline.soar.com/6518548-46c52c8aba4e87d982b754a835c899b6/orig.mp4?Expires=1771158668&Signature=HT9WaPaxWhkB5cxD2BAK7XGl~toJnnFJ1tkxq3E13L3WZeEW4HjSU2S44pXHX7LafvSMP8-IMKiIquKhu979mpELC0G1rgcZ2cSygX2K1cHRplA-F9reexSRdbTGedNpZY0NI1JnjzIHM8IZ8ICYCqhZZVdyY4O3FVMnvH4FG5fJPRV6lJsZdY0F4ZIUcQGgiqYCmIBHCQgAk2H-1Hqv4kwA34XDPCcqSbp4NWRht6LjkNfWedgTT0qoLgzUmZc0628e2ER-snuid5~4AZn5CBJHtSnnhBMaetLabVclB018YsenSWURlGPiSQucw0b~uNEMWTHJ5JaGwFte2ltz1g__&Key-Pair-Id=KUT5TJCACFTXG","Polk County commissioners on an unspecified meeting date discussed competing service claims and coordination plans between Marshall Polk Rural Water and a proposed West Central water district, focusing on where court-approved service lines lie, how future expansions should be managed, and a draft memorandum of understanding (MOU) intended to ease inter-district tensions.

The discussion, led by several commissioners and county staff, centered on map discrepancies, the statutory 116A process for district expansions and engineering feasibility, and how to ensure the county can support orderly expansion without appearing to favor one provider. Jason Hillman, described in the meeting as the director from Marshall Polk, had attended a follow-up meeting with county representatives, and the county discussed circulating a draft resolution to provide Marshall Polk assurances about the process for bringing future plans to the county board.

Why it matters: which provider serves an area affects who pays for laterals and mains, how projects are engineered, potential court actions to confirm district boundaries, and which residents are assessed for construction and maintenance costs.

Commissioners described two practical problems: an unclear historical service line for Marshall Polk in parts of the county and competing maps submitted for West Central’s proposed territory. “Whoever can serve, serve,” Commissioner Warren said during the discussion, emphasizing a pragmatic approach to service where it is economically feasible. The group repeatedly returned to County Road 41 and the Crookston area as a focal point of disagreement. Participants noted that Marshall Polk has an established membership and bylaws and some existing infrastructure, whereas West Central is still organizing and will need to follow the statutory formation and map-adoption processes.

County staff and commissioners outlined possible next steps: have the two districts sign an MOU or otherwise clarify a process for coordinated project lists and mutual aid; verify court records and historical maps for Marshall Polk’s approved territory; and, if appropriate, bring a draft county resolution for discussion at a future meeting. The draft resolution discussed in the meeting would not bind the county in law but could signal the board’s preference for a path to resolve overlap and to support cooperative engineering and funding efforts between districts.

No formal county action was taken at the meeting on the maps or MOU; commissioners said they might return to the matter in August with a draft resolution and added that the county’s appointments (the board appoints three members to Marshall Polk and four members to West Central) give the county an ongoing role in oversight.

Next steps: commissioners said they would try to get court records and clearer maps from Marshall Polk and West Central, continue the MOU drafting process, and potentially consider a resolution at a future meeting (one speaker referenced the next meeting date as August 5).","Polk County commissioners spent an extended portion of their meeting reviewing territorial questions between Marshall Polk and the emerging West Central water district, the limits of existing court-approved service lines, and a draft memorandum of understanding that would guide future expansion and coordination.","actionData","errors"]

Article not found

Votes at a glance: Polk County board approves posted agenda, consent items and two personnel fills

Polk County Commissioner Holy says he will step down as chair and urges ditch redetermination to address maintenance shortfalls

Polk County implements Questica budgeting software; finance lead outlines audit and fund-balance work

Polk County commissioners discuss Marshall Polk, West Central water districts and draft MOU