[{"_1":2,"_112":-5,"_113":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76,88,100],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6517758,"mediaKeyId","5402549-88047cd260002a3c1e3feb0c9f866317","parentId",5402549,"title","Votes at a glance: minutes approved, manifest passed, website RFP and bell‑tower contract authorized","audioSeconds",2167,"startMs",2433000,"endMs",4600000,"viewUrl","/Search/View?dp=1&key=5402549-88047cd260002a3c1e3feb0c9f866317&start=2433&end=4600","thumbnailUrl","https://assets.pipeline.soar.com/5402549-88047cd260002a3c1e3feb0c9f866317/thumbnail_2433000.jpg","articleUrl","/articles/6517758/New-Hampshire/Votes-at-a-glance-minutes-approved-manifest-passed-website-RFP-and-belltower-contract-authorized","mediaUrl","https://secure.pipeline.soar.com/6517758-b3655fcc28e9271543ad9c7e943deeff/orig.mp4?Expires=1770506977&Signature=ID4DahcdV3pqUWuCphirrU-vAkyErK~Qe-IgZxEtQVVJPc6H2ZqgRDQpIz4CBw3gRS3LdSUQps-zMN3wMSoCfmx9ffsSEC7XboC3YrEPM8IL7HxlrQPFixInebttwG8em2Tvg7CW3aO8asBtYiDIgNnu5OHd-fWStVv-ZVDV--3Si6j4~xB-ryXLUybTYjvNxYEST4FNFTAcXLewWC4QyJO8CjjCJwsCaY~O-LscnkvZ60hxGZBJUhSAV5g-eKzesM8qrSEw0iCKrGXtenWH1nZjlyJR~-~K5hEblcd~zzF70D6qQclrdDg6wOhK9mOd1Vv6zeWgChenIluvt6VRJQ__&Key-Pair-Id=KUT5TJCACFTXG","author","Town Council of Brookfield NH","date","2025-07-16T16:13:22Z","article","At the meeting the Brookfield Select Board recorded several formal actions:

- Minutes: The board approved the minutes for July 1, 2025. A motion to accept those minutes was made and seconded and carried.

- Townhouse bell tower: The board approved a $4,200 contract with vendor C to replace bell‑tower asphalt shingles; the chair’s signature on that contract is contingent on the Heritage Commission’s concurrence.

- Website RFP: The board authorized the website subcommittee to issue its proposed RFP to seven vendors with a response deadline of Aug. 22; the committee will review proposals, schedule demonstrations and return with a recommendation by Sept. 16 for a possible contract award on Oct. 7.

- Manifest: The board approved a manifest totaling $22,720.89. The manifest included payroll and payroll taxes, donations to local nonprofits (for example, CASA $500; Greater Wakefield Resource Center $500; Wakefield Food Pantry $2,000), insurance and vendor invoices. The board made a motion to approve the manifest as presented and the motion carried.

Each motion was made, seconded and approved on the record; roll‑call tallies were not read into the minutes for these motions.

Ending: The board concluded regular business and adjourned at 7:11 p.m.","mediaType","Video","parentTitle","Brookfield NH Selectmen 7/15/25 FULL MEETING","oneSentenceSummary","The Select Board approved minutes for July 1, awarded the bell‑tower shingle work contingent on Heritage approval, authorized the website RFP with an Aug. 22 deadline and approved the manifest totaling $22,720.89.","taxTitle","Brookfield Town, Carroll County, New Hampshire","taxId",74138,"location","New Hampshire","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6517762,"Select Board authorizes RFP for new town website after CivicPlus price increase",840,2997000,3837000,"/Search/View?dp=1&key=5402549-88047cd260002a3c1e3feb0c9f866317&start=2997&end=3837","https://assets.pipeline.soar.com/5402549-88047cd260002a3c1e3feb0c9f866317/thumbnail_2997000.jpg","/articles/6517762/New-Hampshire/Select-Board-authorizes-RFP-for-new-town-website-after-CivicPlus-price-increase","https://secure.pipeline.soar.com/6517762-976023b4ce70ea82e6c5ccfd387f6889/orig.mp4?Expires=1770506977&Signature=L0tRG33b50bnI0SQqBXGEfZTekO6R9djEk3fD0Iz3tlZnL4UVmw9yEHMkd1N02Km6~Krun6UBJtYDjMEA9gX9OYtWjKgiAz~qKImt5pgREzrrdxiI0vQJyc6rOwhacM4wvgxCzfpAiTQuwB~98cUG7H1liAEenq2Sb8Tva2FfjIdMeV5~nNfeTGyZ84ufntpO2uvQFpkCVTwrA5nWeO6vCKXYW644FtmuelGnZaq~NID7qEMWx79Cp5VfxOx8URGOt2Yz-Sq81oKPiAzsY3IbT1JPHsbwAfct3tGKhkvlEU1SLfp3uSvIQDQApNkTFj9T8ItmpoXshfSNCDQnQWn~Q__&Key-Pair-Id=KUT5TJCACFTXG","The Brookfield Select Board authorized a subcommittee to issue a request for proposals (RFP) for a redesign and implementation of a new municipal website after being told CivicPlus will raise the town’s annual fee.

Jan, who chairs the website subcommittee, said CivicPlus notified the town its pricing would “almost double at the end of this year,” taking the annual fee from about $2,500 to $4,003.58. The subcommittee — which includes staff and several residents — proposed a targeted RFP to seven vendors rather than an open solicitation and asked the board to approve a timeline.

If approved, the RFP would be issued immediately, proposals due by Aug. 22, and public vendor demonstrations scheduled before Sep. 16; the committee expected to make a recommendation to the Select Board by Sep. 16 with a contract award targeted for Oct. 7 to align with board meeting dates. The RFP packet submitted to the board includes vendor requirements, content-management features, a staff feedback summary and a calendar-import capability requested by staff.

Committee members emphasized access to analytics (Google Analytics) and calendar management as priority features; staff reported problems with multiple, conflicting calendars and asked for importable calendar feeds and mobile notifications. The committee also discussed migration timing and recommended avoiding a full site conversion during the town’s busy tax and accounting window from mid-November through mid-January.

The board voted to authorize the RFP issuance with an Aug. 22 deadline. The website committee will remain engaged through demonstrations and implementation support and the town plans to fill a future IT/software position to support the new system.

Ending: The committee will issue the RFP to the seven vendors and return with recommended finalists and implementation considerations for board approval.","A seven-member website committee drafted an RFP and the Select Board authorized sending it to seven vendors after learning the town’s CivicPlus renewal would nearly double the annual fee; the RFP sets an Aug. 22 proposal deadline and a tentative contract award in October.",{"_33":89,"_35":36,"_37":38,"_39":90,"_41":91,"_43":92,"_45":93,"_47":94,"_49":95,"_51":96,"_53":97,"_55":56,"_57":58,"_59":98,"_61":62,"_63":64,"_65":99,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6517768,"Select Board approves $4,200 bell‑tower shingle repair, contingent on Heritage Commission sign‑off",499,2479000,2978000,"/Search/View?dp=1&key=5402549-88047cd260002a3c1e3feb0c9f866317&start=2479&end=2978","https://assets.pipeline.soar.com/5402549-88047cd260002a3c1e3feb0c9f866317/thumbnail_2479000.jpg","/articles/6517768/New-Hampshire/Select-Board-approves-4200-belltower-shingle-repair-contingent-on-Heritage-Commission-signoff","https://secure.pipeline.soar.com/6517768-b977971e4d6f2ae1fd529c690e2b28ff/orig.mp4?Expires=1770506977&Signature=BRPolm5X~ix6-Tx0C2nD-e2IaLTA5hx0qbG2LMz0dblxxvnvLSjsT476i6nfzIonD2MMba1uiCArpa6OnD5WayDZceQK6CJE0qRCbTheyzqf5XaCAkf0w894bNIDSHZGWNtgqSEY5Q6WvAmSIUZkD5wUTzPrYHflsVSs-ZB52y~8o6GO2TvF6VGCFdKKVvU9aDVX3nokKSgSPUA6Z3Oo8NTwNkDokGSI5eE3U4KQK8uvoLfRgbHnWFMD3lXMNFc71wkh6YVioOCyZcQ72snMKXtxoxVviGteNrXEFLPrcY5QoZJRLFg6lM8CvStttHSa~fukrsy3J3w5psgtyrO4sw__&Key-Pair-Id=KUT5TJCACFTXG","The Brookfield Select Board voted to approve a vendor quote of $4,200 to replace asphalt shingles on the bell tower of the townhouse, with the chair’s signature on the contract contingent on concurrence from the Heritage Commission.

Select Board members reviewed multiple quotes for shingle and copper work. Jan reported that vendor C quoted $4,200 to replace the bell tower shingles; vendor D’s shingle quote was $5,200. For copper finishes, vendor C quoted $9,800 and vendor D quoted $26,000. After discussion about lift costs and longer‑term expense, the board favored the lower shingle option to address immediate deterioration.

The motion as passed included a condition: the chair will sign the contract only if the Heritage Commission confirms that the shingle repair is acceptable. The board acknowledged the risk that the Heritage Commission could request reconsideration; if so, the board will revisit the item at its next meeting in three weeks.

Quotes from the meeting highlighted the practical decision-making: one member argued that “if we can solve the issue for 20 years for $4,200, I think it's a viable option,” and the chair confirmed the conditional approval, saying their signature “will be contingent upon agreement of the 4,200 asphalt by the Heritage Commission.”

Ending: The motion carried. Work scheduling will depend on vendor availability and the Heritage Commission’s response; the board left the matter to be revisited if the Heritage Commission objects.","The board voted to contract vendor C to replace shingles on the townhouse bell tower for $4,200, with the chair’s signature contingent on Heritage Commission approval; the board discussed larger copper options and lift costs but chose the lower immediate cost.",{"_33":101,"_35":36,"_37":38,"_39":102,"_41":103,"_43":104,"_45":105,"_47":106,"_49":107,"_51":108,"_53":109,"_55":56,"_57":58,"_59":110,"_61":62,"_63":64,"_65":111,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6517772,"External auditor: Brookfield’s books ‘fairly stated’ for fund statements but government-wide records show gap on capital assets",2166,176000,2342000,"/Search/View?dp=1&key=5402549-88047cd260002a3c1e3feb0c9f866317&start=176&end=2342","https://assets.pipeline.soar.com/5402549-88047cd260002a3c1e3feb0c9f866317/thumbnail_176000.jpg","/articles/6517772/New-Hampshire/External-auditor-Brookfields-books-fairly-stated-for-fund-statements-but-government-wide-records-show-gap-on-capital-assets","https://secure.pipeline.soar.com/6517772-3afc6e4f0b3d66926ee2a312f3a01e65/orig.mp4?Expires=1770506977&Signature=CqylUGViTNBMz8zAY5n2l993ht52kLOIenG0IRcNPBjAuj60xvmluNkwZBsTQRIPzE9sLCHOI6shjC61TZqGLe~iWcRbBBVXfLqEuan9lQWeg1YQqRuDfvsaMhbF~R7abRKHSa-ewtY4LE2yX9RslUOvis8xx1BK8ikxYAptZcnJxUR0cXeOGvkC2vKe5ujZkPIy9QGnJrFEuZYMLGcVYiWniH48TT87YcAnUwyQCQzCykV9gFntYoH5jWosXYJITpMt12eN57R1O3pickseKCNvlHZ-5l04jsWmBhsP77JD~pVMN~PjEGX3SUV1sa88hgP6Z7lynNghwDk3vS0cYA__&Key-Pair-Id=KUT5TJCACFTXG","An external auditor told the Brookfield Select Board that the town’s general fund, trust funds and conservation accounts are “fairly stated” but the government-wide financial statements have an adverse opinion because capital assets have not been recorded.

The auditor, identified in the meeting only as Cheryl, said “an audit is, a process that is required by the state,” and explained that towns of Brookfield’s size must receive a full annual financial audit rather than the smaller MS-60 spot check. She described the adverse opinion as limited to the government-wide statements and said it does not bar the town from borrowing.

Why it matters: government-wide statements combine all funds on a single balance sheet and income statement. Missing capital asset records — buildings, land or equipment — can make those consolidated statements materially incomplete, which leads auditors to issue an adverse opinion.

Cheryl told the board the town began the year with $850,041 in unassigned fund balance, used about $325,000 during the year and finished with an overall budget surplus of $216,456. She said revenue exceeded budget by $68,004.61 and appropriations were underspent by $147,995; those results produced an unassigned fund balance of $741,497 as of 12/31/24 that will be used in setting the 2025 tax rate.

The auditor recommended the board consider adopting a written capital-asset policy before attempting to record assets on the books. She described a practical rollout — “take it in baby steps” — starting with land and buildings, establishing capitalization thresholds, useful lives and depreciation methods, and documenting historical cost (for example, by using insurance replacement values and the Consumer Price Index to derive a historical cost estimate).

The auditor also raised several governance recommendations in a separate letter that are not treated as material weaknesses: two IT/cybersecurity comments stressing disaster recovery, off-site backups and employee training; clearer purchasing and fraud‑response policies; and better file documentation when related‑party vendors provide services. On related‑party transactions she said auditors tested invoices and found some instances where supporting invoices were missing and recommended maintaining full supporting documentation.

On cash and investments the auditor reported Brookfield’s cash was fully insured and/or collateralized at year-end. She noted the town held $1,038,873 in the New Hampshire Public Deposit Investment Pool (PDPIP) at year‑end and explained PDPIP balances are not FDIC-insured but are covered by Securities Investor Protection Corporation (SIPC) mechanisms through the custodian bank; she recommended staff confirm collateral arrangements with the PDPIP administrator and noted the pool is subject to state statute oversight.

Select Board members and staff asked procedural questions about bank‑statement review and sign‑off. The auditor recommended an independent reviewer, such as a deputy treasurer or board member, verify bank reconciliations monthly to show board oversight. The auditor also said the adverse opinion currently “does not prevent the town from borrowing any debt, or any loans from the banks,” but cautioned that some lenders or the bond bank could require full government-wide reporting in certain borrowing situations.

The board thanked the auditor for the report and for offering to share sample policies with the town. The discussion produced no formal board action; the presentation concluded with the auditor’s offer to assist if the town chooses to start capital‑asset recording.

Ending: The board moved on to other agenda items after asking follow‑up questions about implementation steps and timing.","An outside auditor told the Brookfield Select Board the town’s fund-level financial statements are sound but government-wide statements carry an adverse opinion because the town has not recorded capital assets; the auditor recommended policies on capital assets, IT/cybersecurity and stronger documentation for related‑party transactions.","actionData","errors"]

Article not found

Votes at a glance: minutes approved, manifest passed, website RFP and bell‑tower contract authorized

Select Board authorizes RFP for new town website after CivicPlus price increase

Select Board approves $4,200 bell‑tower shingle repair, contingent on Heritage Commission sign‑off

External auditor: Brookfield’s books ‘fairly stated’ for fund statements but government-wide records show gap on capital assets