School District Implements Papercut Software to Reduce Paper Usage

In a recent meeting of the Lewiston Public Schools School Committee, discussions centered around innovative strategies to reduce paper usage within the district, highlighting both technological advancements and the importance of data-driven decision-making.

As the meeting unfolded, committee members explored the implications of a new software called Papercut, designed to track and manage printing across the schools. This system not only documents the volume of paper used but also categorizes the types of documents printed. The goal is to foster informed discussions about paper consumption, with one member noting, “We did 700,000 pages, and maybe that’s the price of doing business in education.” The data collected will help identify processes that may be unnecessarily consuming paper, particularly those not directly related to teaching and learning.

A pilot project at Farwell School is set to launch soon, where teachers will be trained to use iPads equipped with various applications, such as Kami, which allows students to annotate PDFs digitally. This initiative aims to significantly cut down on paper usage, with the potential to save two sheets of paper for every class period. The integration of technology is seen as a crucial step in modernizing educational practices while being mindful of environmental impacts.

Accessibility was also a key topic, with committee members addressing concerns about students who may struggle with reading on screens. They assured that accommodations would be made for students with Individualized Education Programs (IEPs) or other needs, emphasizing that printed materials would still be available if necessary.

The discussion also touched on the behavioral shift that Papercut encourages. By requiring users to scan their ID badges before printing, the system aims to reduce user errors and promote thoughtful printing habits. One member shared a personal anecdote about the common mistake of printing multiple copies due to confusion over printer settings, illustrating the potential for the new system to minimize waste.

As the meeting concluded, the committee recognized the significant amount of paper used in the district, with one member citing a staggering 518,000 copies made during a brief period, even with some printers down. This data underscores the urgency of implementing effective strategies to manage resources better.

The Lewiston Public Schools are taking proactive steps to embrace technology and data analysis in their efforts to reduce paper waste, reflecting a broader commitment to sustainability and efficient educational practices. As these initiatives roll out, the district hopes to not only lessen its environmental footprint but also enhance the learning experience for students and teachers alike.