[{"_1":2,"_124":-5,"_125":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76,88,100,112],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6163170,"mediaKeyId","5436461-266aa3b418144dfb5a7f7068e47081e9","parentId",5436461,"title","Committee updates federal-fiscal compliance policy, adds whistleblower, monitoring and record-retention language","audioSeconds",782,"startMs",1486000,"endMs",2268000,"viewUrl","/Search/View?dp=1&key=5436461-266aa3b418144dfb5a7f7068e47081e9&start=1486&end=2268","thumbnailUrl","https://assets.pipeline.soar.com/5436461-266aa3b418144dfb5a7f7068e47081e9/thumbnail_1486000.jpg","articleUrl","/articles/6163170/Pennsylvania/Committee-updates-federal-fiscal-compliance-policy-adds-whistleblower-monitoring-and-record-retention-language","mediaUrl","https://secure.pipeline.soar.com/6163170-c3524d42c8a774a1d69c799369a90f28/orig.mp4?Expires=1773567737&Signature=kQyU4OgZsmKBYqKTKmP-Z~IwTCrmf7UU8MRy0vrfqMiFOPkTfe7bEj5ECQnmWBHai6oaXjToeTZhpIjgA6LA0M4tv7JyzlKOBstTu5bfdd437zowA~ROKi2UPf~QMyOStq043CVUApff4mRFGbAfEGEYrbXskzc2bJ6BV2X4nj4TmXucPGuXYcrUxFx-NZ97V4UzpATgvd6Z0JD8vpF5bV7l7t~8BXs3W2EdjBAAzlZ9JZJskr-tokJ5--ZleathKk2fa~zB3D9R6R0pBK1kD-8VNRjlmc8a5XWI6gwn3qfsxloaJy587~jMLnmQfMqjYXSfWKKkPNXxPy68CkBhOg__&Key-Pair-Id=KUT5TJCACFTXG","author","Central York School District","date","2025-07-21T21:08:41Z","article","The Central York Policy Committee on July 21 voted to forward revisions to Policy 626 (Federal Fiscal Compliance) to the full board for first reading. The changes add specific federal-compliance requirements, whistleblower protections and revised record-retention periods.

The draft updates the district’s financial-management language to reflect that a single-audit or program-specific audit is required in years when the district expends $1,000,000 or more in federal awards; staff said the district’s federal spending has been near that threshold in recent years. The policy now enumerates financial-management standards the district must maintain, including accurate financial reporting “as stated in federal regulations,” accounting records that identify sources and uses of funds, segregation of duties and steps to safeguard property and personally identifiable information (the draft added explicit cybersecurity language).

Record-retention language was changed from five years to a three-year minimum from submission of a final financial report, with an added clarification that property and equipment records acquired with federal funds must be retained for three years after final disposition; committee members asked staff to reorder paragraphs so litigation retention language clearly extends retention beyond the three-year minimum when required. The committee also approved additions requiring the district to maintain documentation supporting that costs charged to federal awards are reasonable and necessary.

The revisions add subrecipient monitoring duties — including assessing risk of fraud and noncompliance and monitoring grant recipients for compliance with federal, state, and local law — and a new mandatory-disclosure requirement that applicants, recipients or subrecipients must disclose credible evidence of certain federal criminal violations (for example, fraud or violations of the False Claims Act) to federal oversight entities. The policy now spells out whistleblower protections, listing authorized disclosure outlets (superintendent/designee, federal agency personnel, inspector general, U.S. Department of Justice or a court or grand jury) and requires written notification of employee rights under the whistleblower law, with notices posted on the district website and in each school building.

Action taken: the committee accepted the revised Policy 626 and forwarded it to the full board for first reading. Committee members asked staff to make two edits before final reading: swap the order of the litigation-retention paragraph so it directly follows property/equipment retention, and correct several typographical errors called out during the meeting.

Next steps: staff will forward the draft for first reading and incorporate the paragraph-order change and typographical corrections before the final board packet. The committee noted several new citations to 2 CFR sections added to the guidance language.","mediaType","Video","parentTitle","Board Policy Committee Meeting 7/21/2025","oneSentenceSummary","The Central York Policy Committee on July 21 forwarded revisions to Policy 626 (Federal Fiscal Compliance) to the full board for first reading, adding audit-trigger language, subrecipient monitoring, mandatory disclosure and whistleblower protections.","taxTitle","Central York SD, School Districts, Pennsylvania","taxId",38371,"location","Pennsylvania","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6163175,"Committee adds federal-program language to travel reimbursements, flags student/community participation questions",116,546000,662000,"/Search/View?dp=1&key=5436461-266aa3b418144dfb5a7f7068e47081e9&start=546&end=662","https://assets.pipeline.soar.com/5436461-266aa3b418144dfb5a7f7068e47081e9/thumbnail_546000.jpg","/articles/6163175/Pennsylvania/Committee-adds-federal-program-language-to-travel-reimbursements-flags-studentcommunity-participation-questions","https://secure.pipeline.soar.com/6163175-8e1dd184e3ef48e8e63c5c980591714e/orig.mp4?Expires=1773567737&Signature=OIKyJR6VXealNnOhSVgJI9U2aasm6VMQ8nwxNozRBlvn7YKgPl3KkzJ-KHKmDa1nmq8aFvwYTduv8nYubIS3AvvRRiiJIIzE1c-yxaXe9JAy-qYes5YOFFgOlpQtX-QBeQBgc-BKe7p8vWlFbsPbBNLoayKEOCLzaccKQA14YLM5ayzO8IEbFfFiTeKWEVhtcmHpmHtByhrpqkJqMFc3yxy9cco~peifFg4yMrAt0AC36p5Lpd9HB5ULifn3xBRrH3GJIOPk~pNeUCQXzZFPGxvxGGfLs5yiezzriOE0~yl5jO-KIy4EdLYTEircPlfCgBDE2kDUfQFnZy7XFDxpTw__&Key-Pair-Id=KUT5TJCACFTXG","The Central York Policy Committee on July 21 approved sending revisions to Policy 626.1 (travel reimbursement for federal programs) to the full board for first reading after staff explained the changes were prompted by a recent federal programs audit.

The revised authority language in the draft specifies that the district shall reimburse administrative, professional and support employees, district officials and participants in federal awards for travel costs incurred while performing services related to official business as a federal grant recipient. Committee members noted the draft defines “participants” to include individuals attending activities under a federal award — including students and community members — and questioned whether the district’s reimbursement duty should be mandatory for participants or remain discretionary.

Staff explained federal rules mean that if federal funds are used to pay travel costs for one class of participants in a federal program, similarly situated participants must be treated consistently — an “all or nothing” interpretation she said is required to avoid supplanting. The committee discussed examples such as community members who participate in consolidated-application planning committees and whether the district has historically reimbursed such participants; staff said that, while rare, reimbursement could be appropriate when committee members had a recommended training and the pass-through entity and federal rules permitted charging the costs to the award.

The draft adds a citation to 2 CFR 200.475 and references the district’s general travel-reimbursement policies and administrative regulations; it also uses the term “district officials” in place of “school officials.” Committee members suggested clarifying the participant definition placement and whether students — called out once in the definition — should appear elsewhere in the policy if the intent is to permit reimbursement for students in some circumstances.

Action taken: the committee accepted the draft Policy 626.1 and forwarded it to the full board for first reading.

Next steps: staff will carry the draft forward for first reading and consider clarifying the definition and cross-references to district travel policies and administrative regulations before final reading.","The committee approved forwarding revisions to Policy 626.1 to the full board for first reading. The draft aligns reimbursement language with federal rules, expands the authority to reimburse ‘participants’ in federal awards, and prompted discussion about whether students or community members should be covered as 'participants.'",{"_33":89,"_35":36,"_37":38,"_39":90,"_41":91,"_43":92,"_45":93,"_47":94,"_49":95,"_51":96,"_53":97,"_55":56,"_57":58,"_59":98,"_61":62,"_63":64,"_65":99,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6163180,"Central York committee OKs forwarding updated gifts-and-donations policy to full board",367,122000,489000,"/Search/View?dp=1&key=5436461-266aa3b418144dfb5a7f7068e47081e9&start=122&end=489","https://assets.pipeline.soar.com/5436461-266aa3b418144dfb5a7f7068e47081e9/thumbnail_122000.jpg","/articles/6163180/Pennsylvania/Central-York-committee-OKs-forwarding-updated-gifts-and-donations-policy-to-full-board","https://secure.pipeline.soar.com/6163180-c3ea77f76a1da60a2c8588a3b59fc2c8/orig.mp4?Expires=1773567737&Signature=RsZHIRQ8~oxGbcRzjmL638CKqRaklTBvPn9mskZk1CN3OAOKkvqeynNvAtsmL8uRdthhwUDRI9DJaqWAZCmK258MtYaM~6ZeRYKxqRAglWXvWcQuUO5zmzbfWrKPnI-TY4eRnOm1~1EGfJ0DvKCD0mfZel58o064QQcBwxOtwMW4vq110bSKUNaFypN0qcgcxKW-XzLgu0SSRH9HUVqxkIjoONKl1AfgdpfOWfpT4QEhylRpdf81vw9Zkh3B~2F-knvhhwCGhJoNv6u1GhU-ypYMyB2hoUP-uLfJfExqv2oTCYTGVoQ7oashiqcRgAvlncNj6twu-f6QWqdeLjbQRA__&Key-Pair-Id=KUT5TJCACFTXG","The Central York Policy Committee on July 21 voted to forward a revised gifts-and-donations policy (Policy 702) to the full board for first reading.

The draft policy gives the superintendent authority to accept gifts and donations valued at less than $5,000 on behalf of the district and requires public reporting to the board of gifts the district accepts. Committee members discussed language meant to capture gifts made to individual schools or staff and to distinguish personal gifts from those made to the district.

Committee members said the policy now makes explicit that the board or its designee may refuse gifts that do not contribute to district goals or that could create adverse ownership or maintenance burdens for the district. The revisions state the board will be responsible for maintenance of any accepted gift unless the donor stipulates otherwise; committee members agreed donors could specify maintenance responsibilities when donating playground equipment or memorial plaques.

The delegation-of-responsibility section was expanded to require the superintendent or a designee to counsel prospective donors about appropriateness and to prepare ways to recognize or memorialize gifts; members gave examples such as plaques and dedications. Committee members asked staff to ensure internal inventory and property-record practices noted in the draft are consistent with existing district records.

Action taken: the committee accepted the draft Policy 702 and directed it to the full board for first reading.

Next steps: the committee did not change the $5,000 acceptance threshold in the draft under review and asked staff to carry the proposed language forward unchanged for first reading, noting that donor stipulations about maintenance would be honored where specified.","The Central York Policy Committee approved sending revisions to Policy 702 — governing gifts and donations — to the full board for first reading. Revisions clarify who may accept gifts, maintenance responsibility and recognition of memorial gifts.",{"_33":101,"_35":36,"_37":38,"_39":102,"_41":103,"_43":104,"_45":105,"_47":106,"_49":107,"_51":108,"_53":109,"_55":56,"_57":58,"_59":110,"_61":62,"_63":64,"_65":111,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6163160,"Committee forwards small revisions to conflict-of-interest policy, links whistleblower protections",72,3306000,3378000,"/Search/View?dp=1&key=5436461-266aa3b418144dfb5a7f7068e47081e9&start=3306&end=3378","https://assets.pipeline.soar.com/5436461-266aa3b418144dfb5a7f7068e47081e9/thumbnail_3306000.jpg","/articles/6163160/Pennsylvania/Committee-forwards-small-revisions-to-conflict-of-interest-policy-links-whistleblower-protections","https://secure.pipeline.soar.com/6163160-00f473f06d80463fdbc27ff794325a75/orig.mp4?Expires=1773567737&Signature=a7oXBGLAtH2BHPb8NQWBGwIIGPwx9bQUZnAiTpUTGcG6qzJbIRBCBu7SJht9Sz5Awo7HaZW-vATEIE6ro2Qp0ZsY1D2VL5EJTMh3IYzasKj-6xa1HLiQuV72H1cYyYSXdJHV0wYBCFWa0oaJ3VgL-Us19f2HOMEwLlBmtMkSbwOk~xGdV32R1bvfN1rvagCmeYmh5me3CLtM0SFH1aJl-0O2CzMOPvSDJi6ai8e3CRrNlKnVNM6Xy0vyGWsOSr9ATFYL0xfJ-TGn6eAQpPnON6UwJ~jiFi0hsHgyfnz0o3kN88Fecq-ZCDamn923aGhOli9OYf5L~0Xx1-vMcP7VDw__&Key-Pair-Id=KUT5TJCACFTXG","The Central York Policy Committee on July 21 forwarded revisions to Policy 827 (Conflict of Interest) to the full board for first reading and asked staff to add a cross-reference to the district’s whistleblower policy.

Edits accepted by the committee replace a requirement to provide board members and employees a copy of the policy with language that they be given access to the policy; the guidelines also add that additional training should be required for designated individuals as warranted. The committee approved adding a no-reprisal statement that reads no reprisals or retaliation shall occur as a result of good-faith reports of conflicts of interest and instructed staff to cite the whistleblower policy (Policy 353) alongside that sentence.

Committee members observed that the policy’s disciplinary examples read more like employee discipline (for example, discharge) than remedies applicable to an elected board member; staff noted Policy 004 (removal process) is already referenced elsewhere and agreed to add a citation, if appropriate, to clarify how disciplinary steps would apply to board members.

Action taken: committee forwarded Policy 827 to the full board for first reading and asked staff to add the whistleblower policy citation and to correct typographical inconsistencies.

Next steps: staff will include the cross-reference to the whistleblower policy (Policy 353), verify 2 CFR citations referenced for conflicts of interest, and present the corrected draft at the full board first reading.","Policy 827 (Conflict of Interest) was forwarded to the full board for first reading with edits that emphasize access to the policy for board members and employees and add a no-retaliation statement tied to the district's whistleblower policy.",{"_33":113,"_35":36,"_37":38,"_39":114,"_41":115,"_43":116,"_45":117,"_47":118,"_49":119,"_51":120,"_53":121,"_55":56,"_57":58,"_59":122,"_61":62,"_63":64,"_65":123,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6163165,"Committee moves student-complaint policy forward and asks staff to digitize complaint form",475,2582000,3057000,"/Search/View?dp=1&key=5436461-266aa3b418144dfb5a7f7068e47081e9&start=2582&end=3057","https://assets.pipeline.soar.com/5436461-266aa3b418144dfb5a7f7068e47081e9/thumbnail_2582000.jpg","/articles/6163165/Pennsylvania/Committee-moves-student-complaint-policy-forward-and-asks-staff-to-digitize-complaint-form","https://secure.pipeline.soar.com/6163165-1cb870a9853f78d8546aff3de1fe6cf7/orig.mp4?Expires=1773567737&Signature=Aw8A9Ul30t9jCQ7svenuILcifxY6asVXJlU9qn6WiDSFqnzDnguJ9NqwQwrV9pC4QWtEUpHaL7JCmx4Ac9oSwndXvZveRlbj2G8buBXwA4DbpQSVn6qLfyT1OzNU5OeMYHLGXvwxDRzcKwA5q0JyqxijrkO8Bngdy8bYYnTHM2J0rui2T8LQZcNGyiCUK7jORNocJthth6g6t5qGNhOVM94GOFgBp4hrLPUEAmp1V~WYlgGCYnliDgRzFaGruNgKexHSVNBsHBoMUgxxjEyExVfCHirmxndcd5~9ptbGkN85cV4J9Rhqq7PjMQv0q~DFcOZoQbwq3r8RmD1Efn2a2Q__&Key-Pair-Id=KUT5TJCACFTXG","The Central York Policy Committee on July 21 voted to forward Policy 219 (Student Complaint Process) to the full board for first reading and discussed edits to the administrative regulations and complaint form to improve accessibility and clarity.

The draft policy change in the authority section replaces the phrase “established administrative regulations” with “any applicable administrative regulations developed by the superintendent or designee.” The committee also approved language explicitly allowing students to seek help from a parent or guardian at any step of the complaint process.

Most substantive discussion focused on the administrative regulation (AR) that implements Policy 219. Committee members asked staff to make a fillable, ADA-compliant PDF of the complaint form available on the district website and to provide clear instructions about how a student may submit the form (for example, to a principal’s email). Members recommended adding a form field that indicates the student’s school or whether the complaint applies districtwide, and discussed the need for an alternate submission route when a complaint concerns the school principal.

Committee members also asked staff to clarify the policy/AR language about what constitutes a complaint that “directly affects the student's participation in an approved educational program” — suggesting examples be added in the AR so students understand whether an issue is eligible for this process and to avoid discouraging submissions through uncertainty.

Action taken: committee forwarded Policy 219 to the full board for first reading and directed staff to publish a fillable, ADA-compliant complaint form and to add clarifying examples to the AR before final reading.

Next steps: staff will prepare a digital, fillable complaint form, update the AR with examples and crosswalk the handbook language prior to the final reading at the full board.","The committee forwarded Policy 219 (student complaint process) for first reading and discussed administrative regulations and a fillable, ADA-compliant digital complaint form, plus clarifications to help students understand what qualifies as a complaint about an approved educational program.","actionData","errors"]

Article not found

Committee updates federal-fiscal compliance policy, adds whistleblower, monitoring and record-retention language

Committee adds federal-program language to travel reimbursements, flags student/community participation questions

Central York committee OKs forwarding updated gifts-and-donations policy to full board

Committee forwards small revisions to conflict-of-interest policy, links whistleblower protections

Committee moves student-complaint policy forward and asks staff to digitize complaint form