[{"_1":2,"_123":-5,"_124":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99,111],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6150691,"mediaKeyId","5507084-c5d079aee3d24b95cec34cc21833429e","parentId",5507084,"title","Finance committee hears quarterly investment update; committee notes $4 million callable and LGIP movement","audioSeconds",284,"startMs",416000,"endMs",700000,"viewUrl","/Search/View?dp=1&key=5507084-c5d079aee3d24b95cec34cc21833429e&start=416&end=700","thumbnailUrl","https://assets.pipeline.soar.com/5507084-c5d079aee3d24b95cec34cc21833429e/thumbnail_416000.jpg","articleUrl","/articles/6150691/Clallam-County/Washington/Finance-committee-hears-quarterly-investment-update-committee-notes-4-million-callable-and-LGIP-movement","mediaUrl","https://secure.pipeline.soar.com/6150691-bbaf2287df4632c6cb817ca10bc97103/orig.mp4?Expires=1775321637&Signature=HWnVL~Rlqrnt7kmOYO4UcJqvGABnWIGXUEHLgIoRP3WPDVjbm9YRiWN2B0wTIkrL8wap-v42ba-~KkBPir302g8GRZXygSuVGp399Sb0~F0NpTxMQzIy2ari~PKd7-Xn8GR6kbo0qydKUVKseXY7ulNtahoXT2CLpoJRctc1516sSUgPEutr7ZEcJOlv2Nc19cJxJSSYQWlN7-5qpnP61UofHjXwQ9CkrpGhaGSdp9HQ-pa1BMeMlnRCP5h-w7rg0rlxnAb89z1v9ZUPn6dX44Q7QPpb3R3lp~ZhM3E875cw~MEUjV0qCYwlxZ75r6~H67xnrrN3HfSsdv2KG9Jaiw__&Key-Pair-Id=KUT5TJCACFTXG","author","Clallam County, WA","date","2025-07-24T00:00:00Z","article","County finance staff presented a quarterly investment update showing modest movement in yields and a $4 million callable US Bank instrument that staff are monitoring for monthly call dates. The committee heard that two one-year certificates with First Fed matured May 28 and were rolled at rates in the high 3 percent range, and that Local Government Investment Pool (LGIP) rates were near 4.3–4.9 percent in April through June.

Staff reported that a $4 million safekeeping/callable option with US Bank was not called on the first call date; the rate on that instrument was reported at about 5 percent and staff said the next call dates recur monthly. The investment officer said they were building a ladder of maturities to capture higher rates where practical.

The county’s consultant (3 Plus 1) flagged a June 30 spike in balances for further review and suggested the committee consider short-horizon investments (3–6–9 months) as opportunities to lock in attractive yields. The consultant also cautioned that changes in the Federal Reserve leadership do not cause overnight rate changes and that rate policy remains a committee decision by the Fed.

Ending: Staff will keep monitoring callable dates, LGIP yield movements and portfolio composition and will return with fuller analysis at a later CashFest/cash-management meeting.","mediaType","Video","parentTitle","Clallam County Finance Committee Meeting - July 24, 2025","oneSentenceSummary","Staff reported a slow quarter with two 1-year certificates rolled at ~3.87–3.92% and a $4 million callable US Bank holding at about 5%; LGIP yields moved in April–June and staff will monitor callable windows.","taxTitle","Clallam County, Washington","taxId",54309,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6150696,"Treasurer pauses county banking RFP amid procedural concerns; consultant stands ready to run process",898,3504000,4402000,"/Search/View?dp=1&key=5507084-c5d079aee3d24b95cec34cc21833429e&start=3504&end=4402","https://assets.pipeline.soar.com/5507084-c5d079aee3d24b95cec34cc21833429e/thumbnail_3504000.jpg","/articles/6150696/Clallam-County/Washington/Treasurer-pauses-county-banking-RFP-amid-procedural-concerns-consultant-stands-ready-to-run-process","https://secure.pipeline.soar.com/6150696-19c17c83e4a533b6ad48e80ad51a95ae/orig.mp4?Expires=1775321637&Signature=WiYIpxU5yOWgxpiSq1s0g4dML~LLp8Th5cn709Tpt~5wmL-czvhLtyNkTHd2VlxtZdfax~r5wOm7T-S-daN5d03okGMpEDhy4mj1Bvmm2LwFZF~ZMNfJ-06-Z6z5erzIsZgzlwfiKMpoyBoi4RxryjlKTWr-Mx7512OOQK0p8p-RP56ZqHTpmi-Mwk5CaSE8a3HvpoAm9n7--5bPHyMoyRHHlDF~XKMpNMMMHUVM~fimAq9KSvJMxZb6GUET5X6B6BMClqb3u2EzEIHywAflYBTkR1A2ItmWj1Ve9bFCk9hGKlaCHMsY87DdZcDzZ9KeOGXZAovo~jm9vpk-GRcL2g__&Key-Pair-Id=KUT5TJCACFTXG","The county treasurer told the finance committee she will not continue the banking request-for-proposal process this year until county legal clarifies whether the RFP must follow standard county procurement routing through the commissioners’ office. The treasurer said the banking relationship is department-driven and that her office must lead vendor evaluation and recommendations.

3 Plus 1 (a cash-management consultant) and the treasurer’s office have prepared an RFP and supporting materials, and the consultant said they have six expected respondents and a plan to narrow to a short list for interviews, software demos and decision-making. The consultant explained a standard process: issue a detailed RFP describing county balances and services needed, collect responses, narrow respondents, conduct interviews and software demonstrations, and recommend a preferred vendor to county leadership.

Treasurer Jen White said she is not comfortable allowing the process to be routed through the commissioners’ office in a way that would exclude her office from leading vendor selection. She said cash-management decisions are operationally the treasurer’s responsibility and that the office needs to maintain authority over who the county banks with. “I am not comfortable with anyone else making decisions for my department outside of myself,” she said. The treasurer asked the committee to obtain a legal opinion before proceeding if the commissioners expect to own the procurement process.

Mike of 3 Plus 1 said the typical practice in other counties is that the treasurer’s office drives the RFP and then brings a recommendation to commissioners for their sign-off. He said his firm had already prepared the RFP materials and that the county had allocated funds to pay the consultant for the RFP work; the consultant agreed to hold or roll that funding to next year if the county delays.

Ending: The treasurer will seek legal guidance on the appropriate procurement path; consultant 3 Plus 1 is prepared to run the RFP when the treasurer’s office and county counsel agree on the proper procedural route.","The treasurer said the county will not move forward this year with a banking request-for-proposal until legal clarifies whether the usual procurement process should apply; Cash management consultant 3 Plus 1 has prepared an RFP and will proceed when cleared.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6150699,"County halts InvoiceCloud rollout after integration issues with local tax software; vendor working on fix",508,2237000,2745000,"/Search/View?dp=1&key=5507084-c5d079aee3d24b95cec34cc21833429e&start=2237&end=2745","https://assets.pipeline.soar.com/5507084-c5d079aee3d24b95cec34cc21833429e/thumbnail_2237000.jpg","/articles/6150699/Clallam-County/Washington/County-halts-InvoiceCloud-rollout-after-integration-issues-with-local-tax-software-vendor-working-on-fix","https://secure.pipeline.soar.com/6150699-8c77cac619af0bb823dcd009c6a05228/orig.mp4?Expires=1775321637&Signature=U3OJTgjnSIKAPBjmOpvtSiaWTCcnnT2BVlWtzJ3fc9OZruAGNir44waxmkP7TyDmykWeC~1uKmn8iFCufxWZn8~SNdt1C7vzVn~hyKMlZMm7~WjHseTE81wcLMDUodw9HHbc5xv~63SwjNpfBncblbBhtIqwmfemMB8I8kfOEdD8fA737zqYOWxHX8ItRR3x8nhzb-xHafRBtpFr5ifTWjrJbGd45gKnOClZgGdWPBUnJKcyQDk6FN2xkrZv8Y1hh3L7yDmnt5kFj4k69x-wzdmdX~trLC1sC4NjYMMTKHbjGOpPsyHf3PBYMo6Op5kyvYbYLqaacumTM2InaTHBMw__&Key-Pair-Id=KUT5TJCACFTXG","The county pulled an InvoiceCloud payment portal rollout after staff discovered the vendor was not integrated with the county’s specific PACS tax software. Treasurer Jen White said the county went live with InvoiceCloud in 2023 but withdrew the service after three to four months because online balances and prior-year penalty calculations did not sync correctly.

Treasurer White told the finance committee that the vendor’s integration worked with a number of county systems but not with the county’s PACS implementation—identified in the discussion as “PACS Washington”—which prevented accurate online balance displays and proper handling of prior-year interest and penalties. The county had been manually exporting files from PACS and importing them into InvoiceCloud to keep online displays current; that stopgap created delays and caused items to disappear from the vendor’s lists once paid, which confused taxpayers.

White said InvoiceCloud has since been negotiating with PACS Washington and assigned a tax-specialist on the vendor side; the vendor is working on code changes and plans an on-site visit. InvoiceCloud also proposed changes to rates and fees after negotiation; the county reported the vendor revised earlier quoted fees (originally high, in staff’s view) down to terms that match current county pricing: approximately 2.5% or a comparable fee structure for card transactions, no portal fees and free point-of-sale equipment for counters under the renegotiated terms.

White emphasized the potential customer-service benefits if the product can be fully integrated: consolidated account linking for taxpayers with multiple properties, one-click payment options like Apple Pay and Google Pay, PDF statement viewing, one-click autodraft, improved e-notice and delinquent notice options, the ability to intercept bill-payer checks and convert them to ACH, and retail payment partners for in-person payments. She said the vendor now aims for a relaunch around next tax season pending technical fixes.

Ending: Staff will continue to work with InvoiceCloud and PACS Washington to achieve a functioning integration and will resume the service only after tests demonstrate accurate balance and penalty handling and acceptable commercial terms.","The county paused InvoiceCloud’s payment portal after discovering the vendor’s integration did not support the county’s version of PACS tax software; the vendor and PACS Washington are working toward a fix and the county hopes to relaunch next tax season.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6150704,"Committee weighs bank 'payee positive pay' and controls for department-held fiduciary accounts",474,1586000,2060000,"/Search/View?dp=1&key=5507084-c5d079aee3d24b95cec34cc21833429e&start=1586&end=2060","https://assets.pipeline.soar.com/5507084-c5d079aee3d24b95cec34cc21833429e/thumbnail_1586000.jpg","/articles/6150704/Clallam-County/Washington/Committee-weighs-bank-payee-positive-pay-and-controls-for-department-held-fiduciary-accounts","https://secure.pipeline.soar.com/6150704-e95db8ff5d6d47d91cd34263a2effc62/orig.mp4?Expires=1775321637&Signature=F3d9cs4hfXESkfjrBTFx4RlsCuIu8vTBjVU0JC7HpFMd0rhWM17byExpxmG~WPpnS3XcBSw8-mR5QkkDU51WTMFrlGhv8cp~nu~RnkxFepOcU9ZquCmzHuje5Vdo59b2aubQjUnoVjPl~7ERyQdGi8JKWF6ZMx7IFKZyOnaAj4pmnW488vevx1fuE4yR9~7hoEyutppZihOeyiYHEiKK8vLoN5m-vllpYosysGZEIWv~m8gN9HWojb3gjWKC59MLOxopVAsD3W8RcqD7GrXW0rbj4OIgbv7rMyUTCiUA2lJmt4llzkN1sr9uJXSueASoGtZl9TMvQr9CaSlVTJT-fA__&Key-Pair-Id=KUT5TJCACFTXG","County finance officials discussed expanding check-fraud controls, including payee positive-pay services through the county’s bank, and the difficulty of applying those controls to smaller departmental trust or fiduciary accounts that are not fully integrated with the county’s financial systems.

Mike, a consultant from 3 Plus 1, advised that payee-name verification can be effective but urged the county to monitor what percentage of the portfolio is in callable instruments and to be thoughtful about how controls are applied across all accounts. Treasurer Jen White and audit staff discussed how many small accounts — park campground fees, clerk trust funds, prisoner trust accounts and others — are managed at the department level and may not be set up in the county’s financial system, which complicates automated positive-pay matching.

The committee discussed practical implementation questions, including whether departments could manually submit positive-pay files to the bank when their systems cannot generate automated files. A 3 Plus 1 representative noted an operational pitfall: some checks contain two-line payee names (for example, “John and Jane Smith”), and banks will reject an item if the payee file does not include both lines.

Committee members also discussed costs. The bank’s payee-positive-pay product appeared to charge a monthly or per-account fee plus per-item costs; staff said it appears to be itemized and could be charged per account. The treasurer’s office said some departments might have to pay the fee if the accounts are not county-managed funds. The auditor’s office emphasized segregation-of-duties and timely reconciliation as essential internal controls, especially in departments with small staffs or where the same employee both issues and reconciles checks.

Ending: The treasurer’s office will continue discussions with US Bank and 3 Plus 1 to scope the work, estimate ongoing costs, and determine the staffing and system changes required to implement payee positive-pay across county and department-held accounts.","Committee members discussed implementing payee-name verification with the county's bank to reduce check-washing fraud and debated how to extend controls to smaller departmental fiduciary accounts that may not be integrated into county financial systems.",{"_33":112,"_35":36,"_37":38,"_39":113,"_41":114,"_43":115,"_45":116,"_47":117,"_49":118,"_51":119,"_53":120,"_55":56,"_57":58,"_59":121,"_61":62,"_63":64,"_65":122,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6150708,"County finance committee restarts draft EFT policy, aims to adopt by year-end",1134,160000,1294000,"/Search/View?dp=1&key=5507084-c5d079aee3d24b95cec34cc21833429e&start=160&end=1294","https://assets.pipeline.soar.com/5507084-c5d079aee3d24b95cec34cc21833429e/thumbnail_160000.jpg","/articles/6150708/Clallam-County/Washington/County-finance-committee-restarts-draft-EFT-policy-aims-to-adopt-by-year-end","https://secure.pipeline.soar.com/6150708-e62e6aa3f7769191e3397817774458bd/orig.mp4?Expires=1775321637&Signature=OcCed4pXKkrNlKs2YZ2nCpftD23vu5rQI8oHlQxgyLtHYambR4JlYBXADKzXOln56aQXMarNSJ0vCVPmk73y43AWDdL5w0gnMr2HsA~aFXdfEpX7DQnJEURSAXr3xQZPj0gmQuPIfRooVnl0JSduaGojkLdwLwHEErzk~J9yiUr4yPtr0XdRjvQlC8KvuwsMSo1WlTZpvKrcNwAbFn1BlGFnsUPMBE08d8LFrXJg7IgqJgJkPK2eheEbIGbSoKP5zVd1x2qCGCVV1oVCbYe2rKL0KqGglyHfPzTNj19o-m7KbA0LxTXEkH5UqaWIUdfbFYeTziN1678rjk28V8yJbQ__&Key-Pair-Id=KUT5TJCACFTXG","County Finance Committee members agreed to resume work on a previously circulated draft electronic funds transfer policy and to form a small subcommittee to refine it so the county can show progress to auditors. Treasurer Jen White said the draft had been circulated earlier this year and that the committee should aim to adopt a policy before the end of the year.

Committee leaders said the State Auditor’s Office (SAO) has been asking counties about formal EFT controls and that auditors are likely to raise the issue as the 2025 audit gets underway. That, committee members said, is a reason to move the draft forward now.

The discussion mattered because auditors identified a lack of a formal EFT policy in recent audits. “I think if we can make a goal for ourselves of having this adopted before the end of this year, I think it would be a reasonable goal,” said a committee member during the discussion. Jen White, treasurer, said she wanted the process to be led from the treasurer’s office and that staff should be included from departments and the auditor’s office during drafting.

Committee members said Brian Clercy circulated a draft on Jan. 27 and that material gathered from other counties exists to help shape a local policy. Members also asked that the county’s procurement and auditor offices be looped in because EFTs touch both payments and vendor-management controls.

The group agreed to assemble a small working team to gather the existing draft and others’ samples, reconcile feedback, and circulate a new draft of the policy to the committee and the SAO if auditors inquire. Participants discussed a target of adoption before year-end so the county could demonstrate progress in the next audit cycle.

Ending: Committee members asked the treasurer’s office to re-distribute the earlier draft and other example policies, and to begin meetings of the small drafting group in the coming weeks. If auditors ask about the policy, committee members said they will present the in-progress draft and the plan and timeline for final adoption.","Treasurer's office and auditors agreed to re-open review of an electronic funds transfer (EFT) policy draft, form a small working group, and prepare a draft to show the State Auditor’s Office if asked during the ongoing audit.","actionData","errors"]

Article not found

Finance committee hears quarterly investment update; committee notes $4 million callable and LGIP movement

Treasurer pauses county banking RFP amid procedural concerns; consultant stands ready to run process

County halts InvoiceCloud rollout after integration issues with local tax software; vendor working on fix

Committee weighs bank 'payee positive pay' and controls for department-held fiduciary accounts

County finance committee restarts draft EFT policy, aims to adopt by year-end