[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},"mediaId",6488448,"mediaKeyId","5576132-2a8f52384a2ec6689894dcaed071bce8","parentId",5576132,"title","USBE opens cohort‑2025 graduation preview; October finalize will set final rates","audioSeconds",1110,"startMs",3561490,"endMs",4672485,"viewUrl","/Search/View?dp=1&key=5576132-2a8f52384a2ec6689894dcaed071bce8&start=3561&end=4672","thumbnailUrl","https://assets.pipeline.soar.com/5576132-2a8f52384a2ec6689894dcaed071bce8/thumbnail_3561490.jpg","articleUrl","/articles/6488448/Utah/USBE-opens-cohort2025-graduation-preview-October-finalize-will-set-final-rates","mediaUrl","https://secure.pipeline.soar.com/6488448-2036002f8d23d48b5a67bb4cbaef3d52/orig.mp4?Expires=1770545965&Signature=Xq7yeULnBlHEGuckg5RngXySx0SVRkgPe~FEohobouMF7ycFSd4ZkNYVuGyqlrXYgB1CX1lSzAnlnbFaUbWSV3U697NU9qzvtWB0YtUnUG4rcPzFsHqenc86MozPXlFfZa87tos4skXKQQqK7Q9rh4FZI26RmapbfWNBTJIUyNnfe5NKwg2USUNoQxn4MlXe84IA5LyLXV~l~ZRI7E1cwBfts32~9XHsR5I-YKyqhRov9zoAjAutQs2o6I1~d4CdK7pyJcXrQi8UP04uRL5xvCq0DHAlDUDRA-accO96bv5NTzvP7QBuhn0OrHFSgTBaIKYo~LB5NpoXa75HW5j0QA__&Key-Pair-Id=KUT5TJCACFTXG","author","","date","2025-08-14T00:17:58.773Z","article","Utah State Board of Education staff said preliminary graduation‑rate files for cohort 2025 are being processed and that LEAs have until the October finalized deadline to correct or update records that affect final rates.

Calista told participants the cohort under review is the class of 2025 and that the preliminary runs will be updated into final counts after the October finalize window: “You have between now, and the October finalized deadline to update and get anything right from year end, for your final grad rate. We run the final grad rate, with the October data.”

USBE will make two MoveIt files available to LEAs (student‑level and aggregate by school/LEA) and will also reactivate the Graduation Rate Preview report in Data Gateway for users with the graduation role. Staff urged LEAs to ensure personnel who need access have the graduation role assigned.

Staff outlined options for correcting prior‑year records. Students still enrolled with the LEA this year who need prior‑year corrections require a historical update request (manual form, LEA admin role required). Students who have exited and are not enrolled this year should be corrected with an S1X update from the LEA SIS. USBE will deny historical update requests that can be done via S1X.

David and other staff are completing cohort readjustments for RA (reported as reenrolled/RA) students; Calista warned some LEAs may see fatal S1.398 errors until USBE completes those readjustments. She said those cohort adjustments and report updates were expected to be finished within days of the meeting and that LEAs should expect email notifications and refreshed reports the following week.

USBE explained the UZI report — used to check students who exited to adult education or to take the GED — and said that when an adult‑ed diploma is recorded the student will count as a graduate (GC), while a passing GED will be recorded as an “other completer” (GG). The UZI report is searchable by SSID and student name and is not currently organized by LEA.

Calista reiterated the timeline: LEAs should correct data before October 6 to affect the final graduation rate run; final rates are audited and published in December after review.

","mediaType","Video","parentTitle","August 2025 LEA Data Meeting","oneSentenceSummary","USBE is running preliminary graduation‑rate reports for cohort 2025 and will publish final rates after the October finalize. LEAs should review student exit codes, GED/adult‑education outcomes and submit S1X or historical updates by the posted deadlines.","taxTitle","Utah State Board of Education, Utah Government Divisions, Utah Legislative Branch, Utah","taxId",7925,"location","Utah","headline","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},6488455,"USBE outlines safer rollover and early collect/validate workflow for next school year",416,3062905,3479855,"/Search/View?dp=1&key=5576132-2a8f52384a2ec6689894dcaed071bce8&start=3062&end=3479","https://assets.pipeline.soar.com/5576132-2a8f52384a2ec6689894dcaed071bce8/thumbnail_3062905.jpg","/articles/6488455/Utah/USBE-outlines-safer-rollover-and-early-collectvalidate-workflow-for-next-school-year","https://secure.pipeline.soar.com/6488455-9b58c0cc98d14999923a5adef7bcab30/orig.mp4?Expires=1770545965&Signature=HDVJf8amp1v3Q0yd1z2DruBFVQ266OdVC5j0vV~CK3wA2tW39kWlMxILF6JMPdN9IF4-YRpRcP9CMjT~2Ukha~dB5pb6JC3qwgJFATlFAv0n~qzuiIJX0bIAJpctQ3hx6AxMmRqp6OXDpQ6eMtBzHXMOcXq3xYkiOELMH5TozEMBwQ-9RBBakPzQ8lqPzGUXTrAlRFMK2u8Hc506PTaeg1a2dvr54dnuzlVGwhnjnShn5htyBRVoGrH-4SoS70EvyBRXqNCdNRGUjD2iH-IYzVBM8pAPjejSeOKDrOD~8cq1Aup6G~YEMefjGBZueZPQRIGxKpwztAz19fj1hKhk4w__&Key-Pair-Id=KUT5TJCACFTXG","Cliff, a USBE staff member, explained new guidance and a recommended workflow for LEAs to set up next school year collections and to run collect‑and‑validate tests in the vendor VRF before submitting data to Utrecht.

Cliff said LEA administrators who have the VRF link can click “start collection” or “manage scheduled collection” and set up a daily recurring collect and validate to see validation results without sending data to Utrecht. He emphasized that collect‑and‑validate “does not go to Utrecht's. It stops here at this tool at the VRF, and it doesn't keep going on after that. The submit is that key thing that actually takes you on to the next step where it then says, take this out to Utrecht, submit it for me.”

USBE staff noted two risk controls: (1) each school year uses a separate manifest (collection definition) with explicit start/end dates, and (2) USBE has added checks to prevent next‑year collections from accidentally updating prior school‑year data. Cliff said these protections make it safer for LEAs to begin testing earlier, provided their SIS has been rolled over and LEAs avoid submitting until the agency confirms the manifest is open for submission.

Cliff advised LEAs to run daily scheduled collections (including weekends) for early error detection and to set an appropriate start date when they are ready to send. He reiterated that rolling over in the SIS too early can create problems if a prior‑year correction is later needed: “If you roll over in your SIS, after you finalized and let's say it's early in the finalized window, and then we find a problem with your data from the previous year, that is a huge problem.”

The guidance aims to let LEAs resolve level‑1 validations and object‑level issues before the first day of school and reduce the need for last‑minute submissions after the finalizer deadline.

","The Utah State Board of Education said LEAs can begin collect-and-validate testing for the upcoming school year once USBE opens the new manifest, and that tighter server‑side checks reduce the risk of misapplied submissions if LEAs test before the finalizer window closes.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},6488459,"USBE reports year‑end upload completed after address, membership validation issues",267,1275565,1542980,"/Search/View?dp=1&key=5576132-2a8f52384a2ec6689894dcaed071bce8&start=1275&end=1542","https://assets.pipeline.soar.com/5576132-2a8f52384a2ec6689894dcaed071bce8/thumbnail_1275565.jpg","/articles/6488459/Utah/USBE-reports-yearend-upload-completed-after-address-membership-validation-issues","https://secure.pipeline.soar.com/6488459-473732cc0732c8e41beeea8c77ed49dc/orig.mp4?Expires=1770545965&Signature=Jx02EFUlEAqkDrl-p~5BmZwEP5IDKDJKO2meEHt-nb92I1Oaw0UUdz7UAoLpLdibd40GwN0Ow9SsL3u~tDgvX3iCbPVXL7cx0bNBZ3fJpHZKdrgXXTeiL~TEvKA0Z0K8sFL7Dmr7Y-D5N3hnFkFXNAq2H12mBD9QsVdc-IMG~22iB1PFRwiVCy05-L1EvJ5DUcevcjT4k37LxuIn09M117MwWoBf1oNf0iPpF9u0Pj6zzyZs61MLbNd6C8mHYAUcvfYolo28LoVyuQP67bWCDCj2mxiCwAx4LjIvd7sVt~YaggGj0rMI06jitrmz-eHQYwR2xOIqGI2sAyhg6~ev8g__&Key-Pair-Id=KUT5TJCACFTXG","Utah State Board of Education data staff reported that year‑end submissions for the 2024–25 school year are now complete but that several LEAs encountered new and recurring validation problems during finalization.

Calista, a USBE data and statistics staff member, said the agency sent “courtesy data reviews for every LEA in early June” and thanked LEA staff for finalizing and correcting data. She told attendees that the formal year‑end finalize deadline was July 7 and that, because of validation and SIS issues, “we did have, you know, a total of 13 LEAs that finalized after that deadline or refinalized. Everyone was done, though, by Wednesday, July 9.”

USBE staff described several common causes of late finalization. The most frequent were new fatal validations for address and district of residence, membership not reported correctly at 180 days (notably on PowerSchool installations), and LEAs “pressing the finalize button too early” before a submission had fully processed. Calista warned that finalizing before processing completes can cause incorrect data to be finalized or block finalization with batch errors.

Staff also reported delayed appearance of level‑2 (fatal) address and district errors on the Utrecht overview screen: \"we found that the level 2 errors, for the most part, it was the address and district of residence errors were showing up on the overview screen, in a really delayed way.\" USBE said Utrecht’s vendor is working to fix that delay before the October window.

USBE clarified the difference between level‑2 membership warnings and fatal errors: level‑2 membership warnings indicate a student is enrolled in multiple LEAs and do not block the record, while fatal errors (level‑2 errors that block) require correction before a student can be counted.

Staff urged LEAs to download and archive the Utrecht reports (October, December and year‑end) immediately after finalizing because the system’s live reports can change with new submissions. They also reminded LEAs to delete July year‑end scheduled collections once fully finalized to avoid accidental submissions that might alter the finalized dataset.

Calista said USBE’s review and IT audits are complete and that “now all of the year end data from last year is available for official use.”

USBE provided troubleshooting resources and recommended bookmarks for the address/district lookup and validation tools used by Utrecht and LEAs.

For LEAs preparing for October finalization, staff advised early checks of membership reports and address validation results to reduce the risk of delayed errors affecting deadlines.

The agency said it will continue outreach and training ahead of the October finalize window.

","Utah State Board of Education staff said the 2025 year‑end data upload closed successfully but noted recurring errors — notably address/district validations and membership at 180 days — that caused 13 local education agencies to refinalize after the July deadline.","actionData","errors"]

Article not found

USBE opens cohort‑2025 graduation preview; October finalize will set final rates

USBE outlines safer rollover and early collect/validate workflow for next school year

USBE reports year‑end upload completed after address, membership validation issues