During the recent Board of Education work session held on August 14, 2025, significant discussions centered around the approval of a new timekeeping system aimed at enhancing operational efficiency within the Rockdale County School District. The proposed system, an add-on to the existing Tyler Munis Enterprise Resource Planning (ERP) system, was selected after a thorough evaluation of four different vendors, including Time Club Plus, Red Rover, and UKG. The board is expected to approve the purchase, which will cost approximately $104,395 from general funds, with an annual support fee of around $45,000.

The implementation of this centralized electronic timekeeping system is anticipated to streamline payroll processes, reduce manual data entry, and ensure compliance with labor regulations. The transition to a semi-monthly payroll schedule, a long-requested change by staff, is projected to take about six months, with full implementation expected by the 2026-2027 school year. Board members expressed their support for the initiative, acknowledging the importance of timely employee compensation and the need for a reliable system.

In addition to the timekeeping system, board members discussed various fundraising activities within the district. Questions arose regarding the classification of senior dues and senior pictures as fundraisers. It was clarified that senior dues are not intended to serve as fundraisers, although they may occasionally generate excess funds due to estimation discrepancies. The board emphasized the importance of transparency in fundraising practices and the need to ensure that funds are used appropriately.

The meeting also touched on recent facility and athletic site repairs, with board members highlighting the district's commitment to maintaining its facilities as the athletic season begins. The upcoming football game between Rockdale County High School and Salem High School was noted as a significant event, fostering community engagement and school spirit.

Overall, the discussions during the work session reflect the district's ongoing efforts to improve operational processes and address staff concerns, while also fostering a sense of community through athletic events. The anticipated approval of the timekeeping system marks a crucial step toward enhancing payroll accuracy and efficiency, ultimately benefiting both staff and the district as a whole.