[{"_1":2,"_112":-5,"_113":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76,88,100],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6585416,"mediaKeyId","5666548-50f6b8e3d982d736f843ae56fb5ecb3d","parentId",5666548,"title","Votes at a glance: Hubbardston Cultural Council approves local guidelines submission and keeps reimbursement-only payment policy","audioSeconds",234,"startMs",2795000,"endMs",3029000,"viewUrl","/Search/View?dp=1&key=5666548-50f6b8e3d982d736f843ae56fb5ecb3d&start=2795&end=3029","thumbnailUrl","https://assets.pipeline.soar.com/5666548-50f6b8e3d982d736f843ae56fb5ecb3d/thumbnail_2795000.jpg","articleUrl","/articles/6585416/Massachusetts/Votes-at-a-glance-Hubbardston-Cultural-Council-approves-local-guidelines-submission-and-keeps-reimbursement-only-payment-policy","mediaUrl","https://secure.pipeline.soar.com/6585416-3af3619e36dffd19f6ba6ba03fd7ed07/orig.mp4?Expires=1770627500&Signature=JShPTkPg9RB2KkuCLRq13jYqqmJecxzXUZ-boQf97W9AdXbnpKwLGBxP-oDBC44C03uKj6LeEctuiQ4H9Q6DLAYL~APnoBATGPKMquWjgtVBAjI2jFtp-FJYhc25zVI612I6rOJVMRjki8EZiUEDZXGcNUrltOrNbwcXzFhs4dR8xn6Diosu3T9DfKXAQQWkRp9MuLmXSc1Vs4PTZigdsy5eI6Tz5zh-E9inZ-IOBoajKTi2n20Hu6Scmu-MQjgchi0zzyTiY2jFombVPsys-0W7EfQXgmB7SSAb9dffhA7DAEdRxVFPymEDALI~7JX-NDpbiXAr0CUUCU9v6Rrojw__&Key-Pair-Id=KUT5TJCACFTXG","author","Hubbardston","date","2025-08-24T23:15:51.087Z","article","Two formal votes were recorded during the Aug. 21 meeting of the Town of Hubbardston Cultural Council.

1) Submission of local guidelines to the state: The council voted to submit the revised local guidelines and policies to the state HCC portal by the stated filing deadline. The motion to submit was proposed and seconded; the clerk recorded an \"Aye\" vote and the chair called the motion carried.

2) Reimbursement-only policy retained: The council considered whether to allow payment up front for applicants who said they needed vendor deposits or other upfront payments. After discussion, a member moved that the council \"do not change from reimbursement to pay forward.\" The motion was seconded and carried on an affirmative voice vote. Members expressed concern that paying upfront shifts monitoring burden to the council and that reimbursement places the financial responsibility on applicants and supports the council's follow-up and verification process.

The meeting transcript does not record individual named votes for each member (no roll-call votes were recorded); both actions were approved by voice vote with no recorded dissents in the transcript excerpts.","mediaType","Video","parentTitle","Cultural Council 8.21.25","oneSentenceSummary","At its Aug. 21 meeting the council voted to submit its revised local guidelines to the state and voted to retain a reimbursement-only payment approach for grantees rather than paying grants up front.","taxTitle","Town of Hubbardston, Worcester County, Massachusetts","taxId",61645,"location","Massachusetts","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6585425,"Hubbardston Cultural Council to use Google Forms, town email account and limited Facebook ads for community survey and outreach",3254,134000,3388000,"/Search/View?dp=1&key=5666548-50f6b8e3d982d736f843ae56fb5ecb3d&start=134&end=3388","https://assets.pipeline.soar.com/5666548-50f6b8e3d982d736f843ae56fb5ecb3d/thumbnail_134000.jpg","/articles/6585425/Massachusetts/Hubbardston-Cultural-Council-to-use-Google-Forms-town-email-account-and-limited-Facebook-ads-for-community-survey-and-outreach","https://secure.pipeline.soar.com/6585425-c489cf8a61de37e33ac6158e0b5ac637/orig.mp4?Expires=1770627500&Signature=giH4TQM4SlR3wYJT8BaLw8cGRCxgYjcH21ahQWM72VWCNp1bd7O0Q-PL3j7PohWKB6muVSGsAtSKzC4QlsxnXBZkAY4zNzXX7o9a4hvvtXhCBhihOowZnUCMxyX2yB-tIydT3uTF2EW9NIqUlVaDeOrmi4Pss1SaXZBs0CBAczbARyAHx8lhlVQPlufWJ-x0fBHYDt6gKUL3H3Ih39u3~kcUX8fBAwHY9fkTeO9voLij3aMBbK5U9oGTlXzCy296qvn4ihAlk1-yCJJgGy8IJnXHLOsyqBluP0NxNZvKheYQ3Na~mDMHotvPsTQs~G8u-McKBER8dC7CIzAMS7~TRQ__&Key-Pair-Id=KUT5TJCACFTXG","At the Aug. 21 meeting the Town of Hubbardston Cultural Council confirmed plans to run its community outreach survey using Google Forms, to manage council correspondence with a dedicated generic email account, and to use small-paid Facebook campaigns to boost distribution.

Secretary Laura and other members recommended reusing last year\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000survey content, copying it into Google Forms and setting reasonable start and end dates so the survey is closed before the council begins voting on Nov. 1. Members preferred keeping the survey open long enough for community input but closing it by the start of the council\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000voting period.

Councilors discussed anonymity vs. single-submission controls in Google Forms. The group preferred to allow anonymous responses rather than require a Google account sign-in, accepting a small risk of multiple submissions in order to encourage participation. Members noted common practical issues (browser incompatibility) and said they will post multiple reminders and set the form to disallow duplicate submissions only if practical without forcing sign-ins.

The council established a shared account (hubberstoncc@gmail.com in the meeting notes) for publishing award emails and managing public requests; the account will be public-facing so staff other than the secretary can access materials if needed. Members agreed the account reduces dependence on any one personal email address and will host shared documents and archives for grantee paperwork.

For outreach, the council agreed to modest Facebook ad buys in a defined radius to reach residents; several sample past costs were discussed and the council asked staff to include a specific dollar amount for the October outreach in the October financial submission.

Members also discussed practical steps for survey administration: generate the spreadsheet behind the Google Form so results stream into a table, send multiple reminder blasts, and set the final form close date so the survey results can inform the council\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000voting period starting Nov. 1.","The council agreed to run its community survey via Google Forms under a generic council email account, coordinate an email blast with the town, and budget modest Facebook advertising to increase response rates.",{"_33":89,"_35":36,"_37":38,"_39":90,"_41":91,"_43":92,"_45":93,"_47":94,"_49":95,"_51":96,"_53":97,"_55":56,"_57":58,"_59":98,"_61":62,"_63":64,"_65":99,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6585430,"Hubbardston Cultural Council reports grantee reimbursements, $352.64 carried over; recommends freezing admin funds",141,716000,857000,"/Search/View?dp=1&key=5666548-50f6b8e3d982d736f843ae56fb5ecb3d&start=716&end=857","https://assets.pipeline.soar.com/5666548-50f6b8e3d982d736f843ae56fb5ecb3d/thumbnail_716000.jpg","/articles/6585430/Massachusetts/Hubbardston-Cultural-Council-reports-grantee-reimbursements-35264-carried-over-recommends-freezing-admin-funds","https://secure.pipeline.soar.com/6585430-0e9f01cba3cb5f9e16769698a20c3d45/orig.mp4?Expires=1770627500&Signature=mx2xWv7wvPab5RgsQzIqPy6urip2hpft0RpkyBmj6nUck13Q96RHs0PpqMqr4tEyHBN8GkrKZH5qJHbBLEtBy0tD93XsZvogPp-mqM-lZSwb4LcrsyzWMSRPooRrXk2arzQTdeNnmYmMgwJhk1GRGD00qaxEDBRFnRKf0mkPiWzDU7V1nejIcAU2rokksJHORxA0gx0StedAFnG8cgeE4zxrwtDfKezCt1xZR3AAKAWyBwtnrGK7SA7ib~~x0NUbTP6-EyrVA6YzscOxMS3Fj37WPp68PGK92~2~sGSx6X7uweVLKNuqfC7SXFwe31~7pms0HcGbISex00YdV4gZpg__&Key-Pair-Id=KUT5TJCACFTXG","At its Aug. 21 meeting, the Town of Hubbardston Cultural Council reviewed current-year grantee submissions and the council's ledger and identified funds to carry forward and administrative accounting steps.

Treasurer Connie reported that, for the fiscal cycle reviewed, approximately $352.64 remained from the prior year\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000allocation. Of that, $250 was a rollover for performer Junie Baloney, who was rescheduled after illness. The council discussed several specific reimbursements: Hubbardston Council on Aging requested $700 and submitted invoices for $633; Henry the Juggler submitted a $450 reimbursement (recently submitted but not yet encumbered); and a school science activity submitted invoices under the awarded amount and may request an invoice for time spent to reach the award level.

The council agreed to freeze the line for administrative expenses for the remainder of the year and roll that amount into next year\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000funding rather than attempt to project likely admin spending through December. Members said this would simplify the rollover accounting and provide a clearer figure for the October financial report the council must submit.

Members discussed the fiscal-year vs. calendar-year timing (the program cycle overlaps fiscal and calendar years). The council noted the rollover cutoff date is in mid-January (discussed in the meeting as Jan. 16) and confirmed the council will finalize carryover amounts to submit with the October financial report. The council expects to have one more meeting prior to that report to approve the final numbers.

Council members also reviewed follow-up on several events that had not yet provided paperwork, such as the Hubbardston Parks celebration (Aug. 14) and noted they had not yet received reimbursement paperwork for some events. The council discussed reminding grantees to include required recognition of the cultural council in event signage and communications to meet state deliverable requirements.

No formal motion to change grant awards or to reallocate funds was recorded in this session; council members agreed to finalize figures and carryovers at a follow-up meeting and to submit the October financial report to the town.","Council reviewed invoices and reimbursements from completed and planned programs, identified carryovers, and proposed freezing administrative funds to simplify rollover accounting.",{"_33":101,"_35":36,"_37":38,"_39":102,"_41":103,"_43":104,"_45":105,"_47":106,"_49":107,"_51":108,"_53":109,"_55":56,"_57":58,"_59":110,"_61":62,"_63":64,"_65":111,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6585434,"Hubbardston Cultural Council revises local grant guidelines; clarifies venue and community-priority criteria",689,1077000,1766000,"/Search/View?dp=1&key=5666548-50f6b8e3d982d736f843ae56fb5ecb3d&start=1077&end=1766","https://assets.pipeline.soar.com/5666548-50f6b8e3d982d736f843ae56fb5ecb3d/thumbnail_1077000.jpg","/articles/6585434/Massachusetts/Hubbardston-Cultural-Council-revises-local-grant-guidelines-clarifies-venue-and-community-priority-criteria","https://secure.pipeline.soar.com/6585434-bf0441ee280ff2aed14032e0c741452f/orig.mp4?Expires=1770627500&Signature=hU8AgXWjBHVHbb-rswhJDiwi4a8ePgL-uPaUBss5TpR3GFuZ0DLQkZ1SzxZv9wsTjKmuBxPy76qf93j2Bs9sMzDb0fALObgdDOHnVvQPDWsttQvwbOk6zJQpRiLBkv0hTgS-w4XZPH2dKNxuu3YYajGav-HnfwLqbsStPp5BksrEc5A0F3TyLhA0WofoWoNj8cI51Zc1nxrCwcMirldRAuDS-2DOzx5k2NuoZaqRu81ez6WbqlG02CibT0sAX5UKaVSXEqGs34OdpgoNrWGmZrUcFQtqlXU1LYWut0oZsWWhdGfzs4duST7GciXewNf6vAtp6sXYCR21hcUBf3zYOw__&Key-Pair-Id=KUT5TJCACFTXG","The Hubbardston Cultural Council met Tuesday, Aug. 21, and spent the meeting\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000reviewing proposed local guidelines for the 2026 program year, including new language that prioritizes local venues and clarifies how projects will be judged against community priorities.

Council members focused on several edits submitted by Secretary Laura (identified in the meeting transcript as Laura). Members agreed to give priority to applications that have \"secured a local venue that can accommodate the anticipated size of the audience,\" and to keep eligibility open to projects in Hubbardston and the surrounding area so that nearby towns are not automatically excluded.

The council also consolidated overlapping prioritization language. Members recommended replacing a sentence beginning \"in addition to the criteria\" with a single consolidated list of local priorities so that applicants and reviewers have one unified set of criteria. That consolidated list now reads as a single set of bullets that will appear on the town\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000website and the state filing.

Members discussed how to interpret \"community support and involvement,\" with questions about whether that refers to attendance, volunteer help, or inferred interest from the survey results. The council agreed that community support could be demonstrated by the venue and by survey or outreach results, and that the guidelines should not be so granular as to exclude otherwise eligible projects.

The council edited a phrase regarding \"ability to address the diverse cultural needs of a community or support diverse forms of cultural activities\" to remove the word \"underserved,\" opting instead for a shorter formulation: \"ability to address the cultural needs of our community or support diverse forms of cultural activities.\" The intent, as discussed, is for the survey and community outreach to help identify which needs are not being met rather than the council predefining those groups.

A few editorial changes were made for clarity (for example, changing \"event\" to \"program\" in one place and simplifying duplicate bullet items). Members also proposed listing suggested local venues and their approximate capacities alongside the announcement of the grant round so applicants can better match proposed programming to an appropriate site.

The council emphasized that its local guidance must remain consistent with state HCC requirements; any locally posted guidance cannot conflict with the state pages. Members asked staff to ensure the town- and council-level text remain aligned on the state portal and the council's own site before filing.

The council did not finalize every detail during the meeting; members agreed to a final read-through and to submit the adopted local guidelines to the state by the council\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000submission deadline (discussed later in the meeting).","The Town of Hubbardston Cultural Council reviewed and edited its local guidelines for the Massachusetts Cultural Council (HCC) grant program, clarifying venue requirements, local-priority language and how projects will be evaluated.","actionData","errors"]

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Votes at a glance: Hubbardston Cultural Council approves local guidelines submission and keeps reimbursement-only payment policy

Hubbardston Cultural Council to use Google Forms, town email account and limited Facebook ads for community survey and outreach

Hubbardston Cultural Council reports grantee reimbursements, $352.64 carried over; recommends freezing admin funds

Hubbardston Cultural Council revises local grant guidelines; clarifies venue and community-priority criteria