[{"_1":2,"_110":-5,"_111":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,98],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6456286,"mediaKeyId","5681527-bed7bac00dde45699ec12a81cad9183c","parentId",5681527,"title","Council actions at a glance: consent agenda, two airport ordinances and other votes","audioSeconds",520,"startMs",5040000,"endMs",5560000,"viewUrl","/Search/View?dp=1&key=5681527-bed7bac00dde45699ec12a81cad9183c&start=5040&end=5560","thumbnailUrl","https://assets.pipeline.soar.com/5681527-bed7bac00dde45699ec12a81cad9183c/thumbnail_5040000.jpg","articleUrl","/articles/6456286/McMinnVille/Yamhill-County/Oregon/Council-actions-at-a-glance-consent-agenda-two-airport-ordinances-and-other-votes","mediaUrl","https://secure.pipeline.soar.com/6456286-f08d254da22b9d2270ab21efa00bf956/orig.mp4?Expires=1771177683&Signature=i2Gvyc49ZYh8~sNGn5loXhWrwKYtjoTnyUidPGKlxJ~ZrMMAEZ457gzdw6ewk7vn2Hf~0Kx9DvN8mdSWWpRzDZBO6hjHHWl20U7WGvjcVIPcWJqi3GCdhaqTIaqRn3fTVrk1QG6Ija~uYO5nAiikATGSVPddZLS0M47EJ~8l8f36hMLnnjbqdgl2z2hMi6PRfOMXT4xiYLr0ip7fzC45DX7MIjCl4ZS2xArxwN-lEaKRsgaweW0FSynU70sb1uxfXBPlIlWLrlnbqJ01YpG4m3EQZVk4zkOm3xaD6jJmFq5iOAlm8NWpeKZykxeoPwhD-9V7rPum7APnwMMxdzSRgg__&Key-Pair-Id=KUT5TJCACFTXG","author","City Council of McMinnville, OR","date","2025-08-27T15:50:08Z","article","The McMinnville City Council took several formal actions at its Aug. 20 meeting. Items with formal motions and recorded votes included the consent agenda, two ordinances updating municipal airport code, and an ADA transition-plan resolution.

Key outcomes:

- Consent agenda: Passed unanimously (6–0). Motion to approve the consent agenda came from Councilor Geary with a second from Council President Peralta. The consent agenda covered routine items and contracts (including a contract for elevator work referenced in staff reports and an authorized prosecutor contract listed in the staff report).

- Ordinance No. 51-63 (Title 11, Airport and Aviation): Passed unanimously on first and second readings (6–0). The ordinance updates McMinnville Municipal Code Title 11 to modernize aviation references, clarify airport manager/administrator roles and add drone-related provisions and updated definitions.

- Ordinance No. 51-64 (Chapter 2.28, Airport Commission): Passed unanimously on first and second readings (6–0). The ordinance clarifies airport commission powers and duties, updates department alignment to public works and removes an enforcement provision that had been out of alignment with police and code enforcement functions.

See separate article for the council's vote on Resolution No. 2025-34, authorizing a not-to-exceed $300,000 contract for an ADA transition plan (passed 4–1–1).

Formal motions and vote records (as recorded in the council minutes):

- Consent agenda: mover: Councilor Geary; second: Council President Peralta; recorded votes: Payne (yes), Cunningham (yes), Tukulski (yes), Chenoweth (yes), Geary (yes), Peralta (yes).

- Ordinance 51-63 (Title 11): first-reading mover: Councilor Cunningham; second: Councilor Geary; vote on first reading: unanimous. Second-reading motion and second recorded; ordinance adopted unanimously.

- Ordinance 51-64 (Chapter 2.28): first-reading mover: Councilor Chenoweth; second: Councilor Cunningham; vote on first reading: unanimous. Second-reading motion and second recorded; ordinance adopted unanimously.

Ending: Staff will publish finalized ordinances and update the municipal code. Contracted work listed on the consent agenda will proceed under the usual procurement and contract-administration processes.","mediaType","Video","parentTitle","McMinnville City Council Regular Meeting and Work Session 8/26/2025","oneSentenceSummary","At its Aug. 20 meeting the McMinnville City Council approved the consent agenda, adopted two ordinances updating airport code and airport commission rules, and approved an ADA transition plan resolution (see separate coverage).","taxTitle","McMinnVille, Yamhill County, Oregon","taxId",51161,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6456289,"McMinnville rolls out OpenBook transparency portal; council asks for forecasting and vendor-level detail",933,3745000,4678000,"/Search/View?dp=1&key=5681527-bed7bac00dde45699ec12a81cad9183c&start=3745&end=4678","https://assets.pipeline.soar.com/5681527-bed7bac00dde45699ec12a81cad9183c/thumbnail_3745000.jpg","/articles/6456289/McMinnVille/Yamhill-County/Oregon/McMinnville-rolls-out-OpenBook-transparency-portal-council-asks-for-forecasting-and-vendor-level-detail","https://secure.pipeline.soar.com/6456289-e97018e78fcac43b37809a8dd60ac2db/orig.mp4?Expires=1771177683&Signature=SCwaPcWSViqBgwifbTztGyDWVaY8Kj-e8AlX6DdojadmGC4HwpkW4dA8n3DoW36tztFuH07bOscIT2TB1pRFUCNfTfCP5TDvzoNYrYVUVIEB8QpFQx6wowKFifYO~vJ9hSdRf-vLI3bNb67Pd0oAAV4xvuRWnCXB4TgmIoLqxn2nf5KOhxUuWxa3T1pGZrNVxXEaHVvNNP5lv0dP9DdOh74VmFzGs1oEpAzhA6sE2IM7A2tCAR6YysPuiVUTZP8pI7kbsIjgFBWEpvf1lVVfk1WG6lt8A9Yfyo64oHYLWGqD9OOJ2VkC2r8NVIBnIUmI7m3zHCzp7wkmNhBArFkOWA__&Key-Pair-Id=KUT5TJCACFTXG","Finance Director Katie Henry demonstrated McMinnville's new OpenBook transparency portal at a council work session and asked councilors and the public for feedback on the data and views they want published.

Henry said the portal currently relies on a static upload (data through Aug. 13) because the daily interface with the city's Tyler Technologies accounting software is still being built. \"As of right now, it's a stagnant interface where we have to do an upload to get the data,\" Henry said. Staff said daily updates will be added once the vendor completes the integration.

The portal lets users drill into adopted budgets by fund and department, view expense classifications (personnel, materials and services), download CSV exports and view budget-to-actual comparisons. Henry demonstrated a general-fund drilldown showing a $32.6 million expense budget and a year-to-date spend figure that staff had uploaded.

Councilors generally welcomed the portal and asked for two additions: (1) forecast and projection tools that show how year-to-date spending lines compare to where the city should be through each month (staff said the software supports weighted monthly trends and forecasting); and (2) clarity about how granular the public-facing view should be versus internal staff-facing detail. Councilor Cunningham asked whether the portal could present projections showing whether departments are on track with their budgets; Henry said the system can support forecasts that account for seasonality and that staff plans to build monthly-weighted projections.

Councilors also asked for guidance on the vendor-level and transaction-level detail to publish publicly versus internal-only views. Henry said staff will continue training, can create internal logins for detailed views, and will gather council feedback via the portal's feedback button.

Why it matters: The portal provides a public-facing way to understand how tax and fee revenues are budgeted and spent, and councilors want the portal to support near-term budget oversight with current-year projections.

Next steps: Staff will pursue the Tyler integration to enable daily data updates, develop forecasting dashboards with weighted monthly trends, and propose a publication policy that balances transparency with staff workload and privacy or procurement concerns.","Finance Director Katie Henry demonstrated the city's new OpenBook portal with budget drilldowns, and councilors asked staff to add current-year projections, weighted monthly trends and guidance on the level of public detail to include.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":91,"_47":92,"_49":93,"_51":94,"_53":95,"_55":56,"_57":58,"_59":96,"_61":62,"_63":64,"_65":97,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6456292,"McMinnville council approves $300,000 contract for ADA transition plan; vote 4–1–1",0,5338000,"/Search/View?dp=1&key=5681527-bed7bac00dde45699ec12a81cad9183c&start=5338&end=5338","https://assets.pipeline.soar.com/5681527-bed7bac00dde45699ec12a81cad9183c/thumbnail_5338000.jpg","/articles/6456292/McMinnVille/Yamhill-County/Oregon/McMinnville-council-approves-300000-contract-for-ADA-transition-plan-vote-411","https://secure.pipeline.soar.com/6456292-8cd2e6ab429a6373bb8e66040769d6ef/orig.mp4?Expires=1771177683&Signature=cLGARfD~swdyQBYJsxluFyUdYfnK6NVZ6Gf9tswG2fHi5BJ3nI8rbPIPcw68QH0zxKNjvCjvEXEcMfY6ZjoLtlDpxHFbostElpuX~iNw4t9Gf1CmabsyTNfpxc9jIIz00tYxiGR9zNRdhcP99Gk0CulZG9StQqbiMVSfKylXjqEaWKVC12xyAsuR-KIXqq~D--2AXqqvq8xOd89xSA9MHRYZ386zE8frLLv2ghsKLeMZWe6sTf0pBIkGhZ8fFj4Y8zvvqXWWQC0Ipu-LcVBlNsC0ZkrIM937NkUsJeXXhudjVe2hOg68UWYjcPpwUt4WrKx-~1k2ovpEL5CA5XLpXA__&Key-Pair-Id=KUT5TJCACFTXG","The City Council approved Resolution No. 2025-34 authorizing the city manager to sign a contract with Sally Swanson Architects not to exceed $300,000 to develop an Americans with Disabilities Act (ADA) transition plan. The resolution passed 4–1–1 (four ayes, one nay, one abstention).

Jodi Christiansen, special projects manager, told council the plan is a federal requirement for public entities covered by Title II of the ADA and will inventory public facilities, identify barriers, and create a prioritized multi-year plan for accessibility improvements. \"The plan is, a requirement to develop a formal ADA transition plan,\" Christiansen said during her presentation.

Christiansen and Community Development Director Heather Richards said the work will engage architects and certified inspectors, include a review of both facilities and program/service accessibility (including website and non-structural services), and produce a prioritized schedule for barrier removal. Staff said the city negotiated an additional internal project-management allocation of $50,000 drawn from previously approved ARPA funds to support the effort.

Council discussion before the vote included requests for clarification of funding sources and timeline. Councilor Payne abstained from the vote; Councilor Tukulski voted no. Councilors Cunningham, Chenoweth, Geary and Council President Peralta voted yes.

Why it matters: An ADA transition plan documents existing accessibility gaps and gives the city control over sequencing and funding of improvements. Christiansen said the proactive plan allows the city to prioritize and budget upgrades rather than having remedy priorities dictated by a complaint or federal enforcement action.

Contract details and schedule: Staff estimated the inventory and planning work will take about 12 to 18 months. The contract includes architectural and inspection services and an added scope to evaluate program and website accessibility. The not-to-exceed amount for the consultant contract is $300,000; staff-resourcing for project management of roughly $50,000 is part of an ARPA allocation.

Ending: With the resolution approved, staff will begin the planned surveys, inspections and program reviews and will return to council with prioritized recommendations and cost estimates for barrier removal.","Council authorized a contract with Sally Swanson Architects to produce an Americans with Disabilities Act (Title II) transition plan and inventory city facilities; the measure passed with one dissent and one abstention. Staff said the plan will let the city prioritize barrier removal rather than await federal enforcement.",{"_33":99,"_35":36,"_37":38,"_39":100,"_41":101,"_43":102,"_45":103,"_47":104,"_49":105,"_51":106,"_53":107,"_55":56,"_57":58,"_59":108,"_61":62,"_63":64,"_65":109,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6456296,"McMinnville officials weigh modernizing 1989 investment policy, hiring adviser via intergovernmental contract",2180,5000,2185000,"/Search/View?dp=1&key=5681527-bed7bac00dde45699ec12a81cad9183c&start=5&end=2185","https://assets.pipeline.soar.com/5681527-bed7bac00dde45699ec12a81cad9183c/thumbnail_5000.jpg","/articles/6456296/McMinnVille/Yamhill-County/Oregon/McMinnville-officials-weigh-modernizing-1989-investment-policy-hiring-adviser-via-intergovernmental-contract","https://secure.pipeline.soar.com/6456296-4a98b554a3bc63ee16b5ab444585d986/orig.mp4?Expires=1771177683&Signature=WUgM8u1B2ugJlO54fd-hDo1qQRnlIou43vFLCxCH8BISW7kijaXACHQbIytgnQDA8iAsWGtvXMMh4fPH7-HNJuTteuFEoU9pRZSqYRitFsM5BdIGYOAC-zm~mJ-lgZaUDtP~1n465yZTkEtbNVtjfILL7hjm4ArnC3-mnGyHpP9ttbV3J4MY1Q7~i7yL2JvThUjWTymV99~s5F9r2j4d2h9BYdKC6KAbLo2DI5UYJckbx-LV4jeMu9pxTaZOQVmK-8dgh~fMVPjL3R3IZtgYcdhfIVejPbRbaZyOkdHtswp-fwEpqGwb-fuzbGh1ZnauQTHLvDmxgNqQrZsrvpefHQ__&Key-Pair-Id=KUT5TJCACFTXG","Finance Director Katie Henry told the City Council at a work session that McMinnville's existing investment policy, last reviewed in January 1989, limits the city to very short maturities and prevents the city from investing funds for long-term utilities and capital projects.

\"Our maximum maturity for our investments is 18 months,\" Henry said, adding that the policy \"emphasizes our cash flow and liquidity over making money over the long term.\" She recommended rewriting the policy to allow more diversification, to submit the revised policy to the Oregon Short Term Fund Board for review, and to retain outside assistance for portfolio implementation.

Henry introduced Diane Woodring of Government Portfolio Advisors (GPA), who described GPA's services to Oregon local governments and recommended a balanced portfolio that preserves safety and liquidity while extending average maturities to capture higher yields. \"The policy again will be aligned to where the city council is the the main fiduciaries with the delegations of duties to the finance committee,\" Woodring said, describing a process that would include a policy update, cash-flow analysis by fund, and a move into investing once policy and strategy are set.

Woodring said GPA manages public-sector portfolios and provides compliance reporting, custody integration and staff training. She described a two-phase approach: (1) update the city's policy and secure Oregon Short Term Fund Board review, and (2) implement an investment program tailored to the city's cash-flow needs. She also discussed typical fees: a setup/first-year fee and an ongoing asset-based fee (discussed in the meeting as a first-year setup around $15,000 and an ongoing basis-point fee that the presenter said would be drawn from interest earnings).

Councilors pressed staff on procurement and vendor selection. Several councilors said they were uneasy with the plan to \"piggyback\" on RFPs run by other cities rather than soliciting multiple vendors locally. Councilor Chenoweth asked whether the adviser's services \"pay for themselves.\" Woodring replied that the goal is to improve earnings through execution and access to brokers, and that GPA would not include markups in trade execution. Councilors asked for historic performance examples and for procurement documents from cities that previously ran RFPs (Woodring said she would provide the previous solicitation responses from Gresham and Albany).

Interim City Manager Adam Garvin and Finance Director Henry said the next steps would be to gather procurement materials and bring a contract forward at a regular meeting for council consideration. Henry told council the investor services and fees are not currently budgeted and that a supplemental budget request would be submitted in September if council decided to proceed.

Why it matters: McMinnville is seeking flexibility to invest for long-lived utility and capital needs, including wastewater and potential stormwater funds. Under the current policy the city cannot ladder maturities to match project timelines, potentially leaving interest earnings on the table.

What council asked for next: councilors asked staff to provide (a) the RFP responses from other Oregon cities used for piggyback procurement; (b) performance data from other GPA clients showing value added; and (c) documentation on alternative vendors, including any Oregon-based firms. Staff committed to return with the procurement paperwork and a contract review in a future regular-session agenda.

Ending: Finance staff said they will prepare a procurement package and a supplemental budget request for council consideration; no contract was signed at the meeting.","Finance Director Katie Henry proposed updating the city's long-dated investment policy and hiring Government Portfolio Advisors to help diversify and ladder investments; councilors asked for more procurement details and alternatives before a contract returns for formal approval.","actionData","errors"]

Article not found

Council actions at a glance: consent agenda, two airport ordinances and other votes

McMinnville rolls out OpenBook transparency portal; council asks for forecasting and vendor-level detail

McMinnville council approves $300,000 contract for ADA transition plan; vote 4–1–1

McMinnville officials weigh modernizing 1989 investment policy, hiring adviser via intergovernmental contract