[{"_1":2,"_88":-5,"_89":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6479393,"mediaKeyId","5693895-955900966d500de7d820979fb1c1c6e6","parentId",5693895,"title","Committee to review policy manual, circulate AI acceptable-use AD and modernize HR language","audioSeconds",36,"startMs",2074000,"endMs",2110000,"viewUrl","/Search/View?dp=1&key=5693895-955900966d500de7d820979fb1c1c6e6&start=2074&end=2110","thumbnailUrl","https://assets.pipeline.soar.com/5693895-955900966d500de7d820979fb1c1c6e6/thumbnail_2074000.jpg","articleUrl","/articles/6479393/Oregon/Committee-to-review-policy-manual-circulate-AI-acceptable-use-AD-and-modernize-HR-language","mediaUrl","https://secure.pipeline.soar.com/6479393-09b35999dd5f9a016c417e871a3197bb/orig.mp4?Expires=1770532250&Signature=BbYyRd9IJ3OT-OjFZOLtDR4EX7LllwUkUHFL8pPYzYhjVHpj5t25MoTg3e9-VVg~f6Vkp4cs-V-~iSXai15qQG3aPQJ4miaYxviD~8BBF5w6KkotTq9b8goKmFpGFWn8YQ9R6AHeNV-aaCJrjuFwHexLPGnb3~n7FfuC36GQt8y~0vLQAUNlGZYHh3pcDnD-pNbzejsjKuLUC3ze6vgH-o2Mt9mImU5GWFo2BjSqUmv~ihtbYXkYaSi9qWdauyxtd0HWpGfFNE3lbKTstE3K5fV17itrElRnclxiwWILP3qgEcLoes9E9WOLkBQo5UX0kFSTPFI0D~hXybn-0IrZDQ__&Key-Pair-Id=KUT5TJCACFTXG","author","PPS Board of Education","date","2025-08-29T02:06:10Z","article","Policy committee members also discussed a broader review of the district policy manual and other policy topics, including an Administrative Directive (AD) that embeds guidance on artificial intelligence and updates to human-resources language.

Committee members said many policies contain outdated language and examples, some last amended decades ago. \"It's kind of interesting to go through our policy manual and say, oh my god. That was 1987,\" one committee member said, noting the need to update tone and remove paternalistic phrasing.

Staff indicated there is an AI-related Administrative Directive embedded in acceptable-use materials and that it was circulated over the summer. \"We do have an AI. It's embedded in the an AD on acceptable use. I'd be happy to circulate,\" a staff member said. Committee members asked staff to recirculate that AD to committee members for review.

On human-resources policies, members asked for updates to make language less paternalistic and more reflective of current practices; the committee agreed Sharon would take a lead on bringing groups of policies to committee in tranches for update.

The committee discussed process preferences for drafting policy changes: some members prefer starting with objectives, others with proposed language. Members agreed to solicit objectives and suggestions from committee members and to route draft language and objectives to staff for preparation prior to future meetings.

Ending

Staff will recirculate the acceptable-use AD that contains AI guidance, and Sharon will lead a phased review of human-resources and other outdated policies to present policy updates to the committee in tranches.","mediaType","Video","parentTitle","2025-08-28 Board of Education's Policy Committee","oneSentenceSummary","Members agreed to review outdated policies in tranches, requested circulation of an Administrative Directive on AI acceptable use and tasked Sharon to lead updating human-resources language to reflect contemporary practice.","taxTitle","Portland SD 1J, School Districts, Oregon","taxId",14580,"location","Oregon","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6479397,"Portland SD 1J policy committee weighs major rewrite of field trip rules, asks staff for redline and data",1481,92000,1573000,"/Search/View?dp=1&key=5693895-955900966d500de7d820979fb1c1c6e6&start=92&end=1573","https://assets.pipeline.soar.com/5693895-955900966d500de7d820979fb1c1c6e6/thumbnail_92000.jpg","/articles/6479397/Oregon/Portland-SD-1J-policy-committee-weighs-major-rewrite-of-field-trip-rules-asks-staff-for-redline-and-data","https://secure.pipeline.soar.com/6479397-8967f49af3065e50e8c5de7f6b3ff180/orig.mp4?Expires=1770532250&Signature=aVrK0LUgj1ToLsQDxITUyudKUtryvoKXmnH-VN74OTRChv0sx9g9svXRJjBTn91GsP-EhMKC-q28S06sMKsUWoTW9ftU2zNv5LAsGxP4Oqg2r0MftA1xjRy5A-aMOEHdWDENmjPkY6E2evaYH0Fi9OuftMg9fHYe6qIF8m3CRcCpRPtCn7n5KfZmPfvwZ4HoOnOhihJaDE6gKhPNgVzO7EJINURA4HjjrirR4nEyofZBqCc5dmXU7rrAJfPurd8lqA8jzI31EPvALmd7CmAfdggoBH-S9wp8Sw~Zir4JJjtuM-jEphzUUyGO3Sdt~ZTBvdK7z4r4dz1PB9AuEhV-6w__&Key-Pair-Id=KUT5TJCACFTXG","The Portland School District 1J Policy Committee on an unspecified date discussed a draft rewrite of the district's field trip policy that would shift detailed approval authority from the board to district staff and administrative directive procedures.

Committee members said the stated objective of the draft is to reduce what members described as undue board oversight and administrative burden while preserving student safety and equity. \"What is the objective of the policy?\" Director Wong asked during the discussion, urging the committee to identify problems the draft should solve before refining language.

Proponents, including a committee member who described numerous principal conversations, said the 2019 policy amendment had produced cumbersome requirements that can disincentivize field trips and complicate capstone and DLI (dual-language immersion) activities. \"Our current field trip policy was actually drafted a few years ago'it came from a single parent complaint'and it created a situation where it actually created more cumbersome administration for everybody,\" Eddie said.

Several committee members said the draft would keep the policy'level statement of purpose (equitable, accessible and safe field trips) while allowing an Administrative Directive (AD) and risk management to specify how approvals are implemented. \"The reason I wrote the policy this way is because it allows the administrative directive and risk management to be the ones that write the AD, the appropriate procedure,\" one committee member said.

Other members raised transparency and legal concerns about removing board visibility entirely. One committee member said the existing approach gives the community a chance to see travel through the consent agenda and that removing that could permit out-of-state trips without public oversight: \"This policy as it stands allows a school to go to Vancouver without anyone overseeing,\" the committee member said, adding that cross-state travel can raise legal implications.

The committee unanimously directed staff to prepare materials for further review rather than advance the draft to the full board. Specifically, members asked staff to:

- Prepare a redlined comparison showing changes between the draft and the current policy so committee members can see what would be replaced.

- Produce a summary of differences and circulate relevant elements of the existing Administrative Directive and risk-management procedures (staff said the AD and related materials run about 11'12 pages).

- Provide a list of field trips districtwide for a multi-year window (committee members requested roughly 10'12 years where available, and noted COVID years affect comparability) and any data tied to the equitable field trip fund tracking that the board previously created.

- Solicit input from risk management staff (committee members asked to invite Kristen Wheeler) and building administrators and principals, who committee members said are positioned to report on practical issues that arise when trips are planned.

Committee members discussed possible tiered approval processes in which short, routine trips (for example, local outings) would follow a streamlined procedure while overnight or long-distance travel would require more rigorous review. Members also discussed exemptions or standing approvals for recurring, qualifying programs (for example, teams that routinely qualify for national competitions) to address timing problems when boards meet monthly.

The discussion included equity concerns. One committee member said the 2019 policy had disproportionately affected DLI programs and Asian families by adding cost and administrative layers, and asked staff to retrieve the pre-2019 policy for comparison. \"This 2019 policy was specifically targeted at Asian DLI programs,\" that member said.

No formal vote or change to district policy occurred at the meeting. The committee agreed to return the draft to staff with the directions above and to review the staff-prepared redline, summary and data at a future meeting.

Ending

Committee members set next steps: staff will prepare the redline and summary, circulate relevant AD and risk-management material, request multi-year field-trip data and invite risk-management personnel and building administrators to the next policy meeting for further discussion.","Policy committee members discussed a draft that would move detailed approvals for school trips from the board to staff via an administrative directive, asked staff to produce a redlined comparison and annual trip data, and requested input from risk management and building administrators.","actionData","errors"]

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Committee to review policy manual, circulate AI acceptable-use AD and modernize HR language

Portland SD 1J policy committee weighs major rewrite of field trip rules, asks staff for redline and data