The BPAC Committee Meeting held on September 11, 2025, in Santa Fe, New Mexico, focused on several key agenda items, including the formation of an ad hoc committee and discussions on procedural rules.

The meeting commenced with an announcement regarding the establishment of a new ad hoc committee tasked with creating a white paper. Members were encouraged to express their interest through the designated application platform.

Following this, the committee turned its attention to the development of rules of procedure, led by Steve Pilcher. Pilcher noted that the city had existing rules and procedures adopted in 1984, which have been amended over the years. He indicated that these citywide rules apply to all committees, including BPAC, and suggested that while some updates might be necessary, the committee does not have the authority to modify these rules independently. The discussion highlighted the importance of maintaining geographical balance in committee membership, as outlined in the existing regulations.

Concerns were raised regarding the one-year term limit for committee officers, which some members felt was too short for effective governance. Pilcher acknowledged this concern but noted that any recommendations for changes would need to be directed to the city.

The meeting concluded with preparations for a strategic plan update, with a request for technical assistance to facilitate the presentation at the next regular BPAC meeting. Members expressed their readiness to review the strategic plan summary presented by the former policy planning and law subcommittee chair.

Overall, the meeting underscored the committee's commitment to adhering to established procedures while also recognizing the need for potential updates and improvements in governance practices. No formal actions were taken during this session, but the groundwork was laid for future discussions and strategic planning efforts.