The Bend MPO Policy Board meeting held on September 19, 2025, focused on administrative efficiency and the potential for flexibility in grant application cycles. Board members discussed the challenges faced by small groups that may not adhere to the established application deadlines, which typically occur twice a year.

One significant point raised was the possibility of allowing exceptions to the application cycle, rather than implementing retroactive grants. Board members expressed a preference for this approach, suggesting that it would provide more flexibility for organizations that may need funding for events that arise unexpectedly. The consensus was to amend the current language to reflect that exceptions could be considered by the board, while avoiding the complexity of retroactive funding.

Additionally, the meeting welcomed Brian Rankin from the Community and Economic Development Department as the city's alternate representative, ensuring that the board maintained a quorum. This appointment was made with the consent of the mayor, allowing Rankin to participate fully in discussions and decision-making.

The meeting concluded with a commitment to review the recording for accurate capture of the amendments discussed, ensuring that all decisions were documented properly. The board's focus on flexibility in grant applications highlights its responsiveness to community needs and the importance of supporting local events.