Buncombe County's Audit Committee has unveiled critical recommendations following a procurement card audit, aiming to enhance financial oversight and accountability. The meeting, held on September 18, 2025, highlighted three primary recommendations that could reshape the county's procurement practices.

First on the agenda was the need for more frequent training for procurement card (p-card) holders and their approvers. Currently, training is only required every five years, a gap that could lead to outdated practices. The committee emphasized that with significant changes in regulations and procedures over time, regular training updates are essential. The proposed policy update is set for completion by December 31, 2025.

The second recommendation focused on clarifying the procurement health policy regarding personal purchases. While the existing manual prohibits personal purchases, the policy lacked explicit consequences. The committee aims to ensure that the policy clearly states that personal purchases are not allowed and can lead to disciplinary actions, including termination.

Lastly, the committee addressed the need for justifications for all purchases made with p-cards. Previously, justifications were only required when the purpose of a purchase was not immediately clear. The new mandate will require all transactions to include a justification, enhancing transparency and accountability in spending.

In addition to these recommendations, the committee discussed ongoing efforts to improve procurement processes, including the implementation of a risk-based review for recurring transactions and updates to the conflict of interest policy. These changes are expected to bolster the county's financial integrity and ensure responsible use of taxpayer funds.

As Buncombe County moves forward with these recommendations, the Audit Committee is committed to fostering a culture of accountability and transparency in its procurement practices. The anticipated updates are set to be reviewed in the coming months, with the aim of finalizing changes by the end of the year.