[{"_1":2,"_123":-5,"_124":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76,88,100,111],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6462871,"mediaKeyId","5793391-d733b273571223e2139ca5bbb4f63bd5","parentId",5793391,"title","USBE addresses ALO rostering issues, Acadience licensing and lost third‑party test file; staff debates paper-records retention policy","audioSeconds",602,"startMs",1088000,"endMs",1690000,"viewUrl","/Search/View?dp=1&key=5793391-d733b273571223e2139ca5bbb4f63bd5&start=1088&end=1690","thumbnailUrl","https://assets.pipeline.soar.com/5793391-d733b273571223e2139ca5bbb4f63bd5/thumbnail_1088000.jpg","articleUrl","/articles/6462871/Utah/USBE-addresses-ALO-rostering-issues-Acadience-licensing-and-lost-thirdparty-test-file-staff-debates-paper-records-retention-policy","mediaUrl","https://secure.pipeline.soar.com/6462871-fb23bc7fab1f93a94e69a11b93837a91/orig.mp4?Expires=1770549680&Signature=hfNVCUo2-YWzxGODH6tI-n-0i2hSRrWpPWa6lANuVt0ywr3m~9yiX4y1Qge9wreqo98oAEkgxdr06A25rrIuTe2O-IyOASTZAWh9Oyl1~dh3EI2JFhCsNy~2h44A5buEYdJwJND7Ze2Q-mXqoJXht5u9utK~HsO2maE-q5XJiXdT~JMYdUVy9YDYIpkxa2foFHxfZdu71wcgica6hKCWyxVkt~xxXbAEC1BbU-8x~kt808hKC9Vehdy54jlzIN~djqh0nyNa~uo37U6NSm6r9VXqBE01EVVBhXWqYG42Cm70PGwjUwsypS1j-dNXImvxCGQhOkxr-Lvm9E8SZkCttg__&Key-Pair-Id=KUT5TJCACFTXG","author","USBE Assessment","date","2025-09-19T16:52:10Z","article","USBE staff updated assessment directors on multiple operational issues affecting test rostering and vendor platforms.

Roster and class codes: Staff reported Howard School and PowerSchool districts are sending teacher email addresses into ALO successfully and that USBE is still working with other SIS vendors (Skyward, Infinite Campus) to automate updates. For next year, USBE said new core codes will differentiate sixth graders in middle school from sixth graders in elementary schools so that middle‑school sixth graders will not roster into elementary-administered assessments. Staff explained this is to prevent middle-school sixth graders from appearing on elementary rosters inadvertently and advised districts to update core codes when advised.

Acadience licensing and test features: Staff said Acadience (reading) licenses for kindergarten–third grade are state-paid; licenses for grades 4–6 in Acadience math are not state-paid and must be purchased by districts if they want teacher entry for those grades. Staff warned teachers not to enter data for grades without purchased licenses.

Rostering fatal errors and troubleshooting: USBE staff walked through common fatal-error tabs (student, SCRAM record, course membership/course master) and explained how each category prevents data from reaching the Data Gateway or prevents rostering for course-based tests (RISE, Acadiance/Acadience, STAMP). They noted that new student enrollments or record changes can cause a student to drop off rostering for a day, and that result returns can lag several days.

Lost state file for Apple test 2024–25: Staff member 8 reported an important vendor data loss: \"Unfortunately, the state file with the statewide results for those for that test has been lost, unfortunately, irretrievably. We have switched vendors. We have no access to those results. So if you didn't, as an LEA, run those results, unfortunately, there is no way to get them. That is extremely unfortunate.\" Staff said future retrieval will be available via an API with the new vendor, and apologized for the loss.

Records retention for Acadience math paper worksheets: Staff raised a records-retention issue for Acadience math (computation and concepts & application). Because some measures remain paper-based for verification and instruction, staff said the existing records-retention practice requires keeping records for three years after the student leaves the school. Attendees raised concerns about practical burden; staff said they will gather feedback and consult with Sid and Teresa about potential policy adjustments.

Why it matters: Rostering and vendor issues directly affect whether students are tested and whether results return timely; lost statewide files are irreversible for districts that did not extract results locally. The proposed core-code change for sixth graders will change rostering behavior and should be implemented in SIS data ahead of test windows.

USBE asked districts to send SSIDs and examples if they encounter non‑roster behavior and to report fatal errors with the indicated tab so staff can investigate.","mediaType","Video","parentTitle","2025-9-18 | September Assessment Directors Meeting | USBE","oneSentenceSummary","USBE staff told assessment directors that ALO rostering and Acadience licensing issues are being addressed, and disclosed that the statewide 2024–25 Apple test state file was lost by a vendor and cannot be retrieved from that vendor.","taxTitle","Utah State Board of Education, Utah Government Divisions, Utah Legislative Branch, Utah","taxId",7925,"location","Utah","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6462876,"USBE demonstrates live EL student report in Tableau; reiterates WIDA/ACCESS exit and screening rules",75,463000,538000,"/Search/View?dp=1&key=5793391-d733b273571223e2139ca5bbb4f63bd5&start=463&end=538","https://assets.pipeline.soar.com/5793391-d733b273571223e2139ca5bbb4f63bd5/thumbnail_463000.jpg","/articles/6462876/Utah/USBE-demonstrates-live-EL-student-report-in-Tableau-reiterates-WIDAACCESS-exit-and-screening-rules","https://secure.pipeline.soar.com/6462876-a97081b4cc9b47ed826e433556255bf9/orig.mp4?Expires=1770549680&Signature=HFmOCg~jg6KRwuarNQjYf-Wt2WVmlA1iTJAw5KJuwo~x8fTiLgruRLQR4YOi3Ml-dWbMc8gX3cqD~Ool9~ydZGPP9I7xZASDqWmwkvA6ZLtCpVhdriILyumzrvhXmYK3L5m-6PbKv3gboNWToPxIJG4fsfgGsMwl6S9SeaWjKV4irpakWlHqu4Eg4dhseQhfiEFl0hjncDgfOPH4bxQ~HlpGj56aCsSHOaV9O0SVMdI934ytI0gMHeetEzKx4UBqe0aZM6kLvsxDKMbmhLQ5zrFbtB7xDdrIkqvLp5oirClyheBZMwIRDAZBqFWqc5f3dxcIp07GNS9Fb6sizx2hoA__&Key-Pair-Id=KUT5TJCACFTXG","Aaron, a USBE assessment staff member, walked assessment directors through a Tableau report called \"EL student list - live,\" available at tableau.schools.utah.gov. He said the report is tied to LEA permissions and will display school, grade and student SSIDs and several columns including prior-year overall score, prior-year time in program, current time in program, initial ACCESS level and the student's speaking score from the most recent test. \"So to access this report, you would go to the Tableau server. That is, the URL is tableau.schools.utah.gov... Everyone should have a login at this point to get in insight and see this,\" Aaron said.

Aaron described exporting options (cross-tab to CSV/Excel) and cautioned that the report relies on the LEA's prior-day Utah state submission. He also noted performance issues that morning and said he would check server health.

USBE staff clarified screening and exit criteria used in Utah. Staff reminded directors that WIDA screener qualifying for EL entrance is \"anything under a 5\" (a 4.9 or lower qualifies for services). Exit criteria, by contrast, are based on ACCESS: composite overall 4.2 and speaking 3.5. Staff also clarified that \"prior year time in program\" and \"current time in program\" refer to how long a student has been tracked as an EL in the state's reporting submission, not the student's first entry to the country.

Staff announced WIDA professional learning and ACCESS-related trainings (in-person October sessions and virtual sessions in January and March), and encouraged district teams to attend. They also noted that the ACCESS testing window materials-ordering and pre-ID file timelines will follow the announced schedule and detailed which materials USBE orders versus those the LEA must order (alternate/braille). Staff said the first pre-ID file will load Oct. 30 and that districts must have accurate SIS data because USBE orders most materials from the first pre-ID file.

Why it matters: The Tableau report gives LEA assessment directors a live view of EL student assessment statuses tied to state data submissions. Accurate interpretation of screener vs. ACCESS thresholds and timely materials ordering are critical to proper identification, exit decisions and test administration.","USBE staff demonstrated an EL-student live report on tableau.schools.utah.gov and reviewed screening and exit rules: screening entrance threshold (WIDA screener) is less than 5; ACCESS-based exit requires a composite 4.2 and speaking 3.5; screening rechecks drop from 30 to 10 school days once 30-calendar-day period passes.",{"_33":89,"_35":36,"_37":38,"_39":90,"_41":91,"_43":92,"_45":93,"_47":94,"_49":95,"_51":96,"_53":97,"_55":56,"_57":58,"_59":98,"_61":62,"_63":64,"_65":99,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6462881,"USBE: 2025 RISE and Aspire Plus scores in Data Gateway; LEA embargo and public release dates set",77,211000,288000,"/Search/View?dp=1&key=5793391-d733b273571223e2139ca5bbb4f63bd5&start=211&end=288","https://assets.pipeline.soar.com/5793391-d733b273571223e2139ca5bbb4f63bd5/thumbnail_211000.jpg","/articles/6462881/Utah/USBE-2025-RISE-and-Aspire-Plus-scores-in-Data-Gateway-LEA-embargo-and-public-release-dates-set","https://secure.pipeline.soar.com/6462881-6832e5f31c1a4ed8adf10970f9880a70/orig.mp4?Expires=1770549680&Signature=IPWWjEASOGCKb~dokomsjP0yDEFMEgz0aJwd0sgKVM2R61-bMU2-LNP~de3jvW0XAga5CvHj7FbqydquR~pKPKkOmovM939npydZ61l7bxEZCUXX~HRAHoyXF9EqQA2KemFMW2fGp9wpUDzrl4jEdJ246vRDOx7frYGIcW88WfIcZRgm1rBsPQO6h8-z6qI4iGQVO9nL8zR4zuuQR3FGH3JxJvZNh7MvlYZPycQURWP6icj6A2gh2cJPR8qNLCO3~BKJVVtzCR66aYw6OM3QPX9IzqGsUcK1WoI44lBtGG95xzyfnswpghvi4UgciiErVoIlxduHHucZGRO-w2Jo8g__&Key-Pair-Id=KUT5TJCACFTXG","USBE presenters told assessment directors that 2025 proficiency scores for RISE and Utah Aspire Plus math and science are now available in the Data Gateway. Staff noted that some growth data were not yet posted but are expected soon.

Staff said ELA student growth percentages for RISE are anticipated to appear in late November and that LEAs will receive school report cards under an embargo. \"Remember the LEA embargo level for review between January 5 and January 20, and those will be released to the public on January 27,\" Staff member 1 said.

Staff also said board meeting materials and slide decks — including the special meeting that addressed RISE ELA cut scores — are posted to the USBE media channel on YouTube; attendees were directed to the USBE Civic Clerk and Data Gateway for materials. Staff encouraged assessment directors to check Data Gateway and watch posted board meetings for supporting slides and context.

Why it matters: Availability of proficiency and growth data drives LEA planning, parent communication, and local accountability work. The LEA embargo window allows districts to review results before public release.

USBE staff said they will notify ADs when outstanding growth tables are available and will include links to posted materials in future AD memos.","USBE staff said 2025 RISE and Utah Aspire Plus proficiency and some growth scores are in the Data Gateway. LEAs will have an embargoed review period Jan. 5–20 and public release on Jan. 27; ELA growth percentages expected in late November and full growth tables later.",{"_33":101,"_35":36,"_37":38,"_39":102,"_41":103,"_43":104,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6462886,"USBE says ESSA amendment submitted to Department of Education; board approved RISE ELA cut scores pending federal review",0,3163000,"/Search/View?dp=1&key=5793391-d733b273571223e2139ca5bbb4f63bd5&start=3163&end=3163","https://assets.pipeline.soar.com/5793391-d733b273571223e2139ca5bbb4f63bd5/thumbnail_3163000.jpg","/articles/6462886/Utah/USBE-says-ESSA-amendment-submitted-to-Department-of-Education-board-approved-RISE-ELA-cut-scores-pending-federal-review","https://secure.pipeline.soar.com/6462886-a90270a0071f72dde77485ce0e498484/orig.mp4?Expires=1770549680&Signature=m8Z5VeEJKWfaHtsoqTHyPUYa2LVfT1cUMMaIXwXDcQ4Fi4NVaH2OvLMxLE0xiDKNQQrhNIXe7yi3oLkXGlJansdypjW1UmMLq9RN~UFYsB3ggQpcMpD3ZYap1KnmQUnti~b5yjZkGGjj8Rc3T5fc-0ZPn-0QM4SMA59VfRtgBt7ptFZn0sGeha~~dEUAONmsfxIcQ0hflBLM9HBH0tN1SOXFLeX-fQ4sn7yx7i0KTmhwVf0E8yTaxmJZY2gw02tfQsXvT3FdlMSdek8uenhVEjO-0uC91~IwnOmFEUqLWItgMtRSbhBd6kWd4VrUtVAsWooMMa7cPIVMDF6wMcRJ4w__&Key-Pair-Id=KUT5TJCACFTXG","Staff member 1, a Utah State Board of Education (USBE) assessment director, told attendees that the board had approved an amendment to the state's Every Student Succeeds Act (ESSA) plan and that \"that amendment is gonna be sent to the US Department of Education for review and approval.\" She added that the department has 90 days to respond once it receives the submission.

USBE staff cautioned that board approval does not equal federal approval. Staff member 2 clarified the federal timeline: \"just remember that when we submit that, because our board has approved it, that doesn't mean that it is approved yet, by the US Department of Education. And when Scott says they have 90 days, that means that, if they don't respond in 90 days, it is automatically approved. But, if they respond within those 90 days, it could be an iterative process, which could draw out past that. We will, of course, keep you updated.\" Staff said they will share implementation guidance after the department responds.

On assessments, staff reported the board approved the RISE ELA cut scores. Staff member 1 said the board \"RISE ELA cut scores were approved by the board\" but noted additional technical detail still under discussion: board members asked for the raw score range and that material was not yet finalized for distribution. Staff indicated the technical advisory committee and test vendor continued to exchange emails about the raw-score ranges and that a follow-up memo would be distributed when numbers were finalized.

Why it matters: ESSA plan changes can alter accountability measures, reporting and long-range targets. Approval by the board begins internal implementation steps; final authority for plan changes rests with the U.S. Department of Education. Implementation of new cut scores will affect schools' reported proficiency rates when the scores are used in public reporting.

USBE staff listed two near-term tasks: (1) monitor the Department of Education response to the ESSA amendment and notify districts when a final decision is received; (2) publish the raw-score ranges and a memo on the RISE ELA cut scores once the technical advisory committee finalizes them. No formal federal response had been received during the meeting.","Utah State Board of Education staff reported the board approved an ESSA amendment and RISE ELA cut scores. The ESSA amendment has been sent to the U.S. Department of Education for review (the department has 90 days to respond); staff said implementation guidance will follow federal decision.",{"_33":112,"_35":36,"_37":38,"_39":113,"_41":114,"_43":115,"_45":116,"_47":117,"_49":118,"_51":119,"_53":120,"_55":56,"_57":58,"_59":121,"_61":62,"_63":64,"_65":122,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6462866,"USBE outlines ACT timelines, three-stage accommodations deadlines and upcoming trainings",116,4752000,4868000,"/Search/View?dp=1&key=5793391-d733b273571223e2139ca5bbb4f63bd5&start=4752&end=4868","https://assets.pipeline.soar.com/5793391-d733b273571223e2139ca5bbb4f63bd5/thumbnail_4752000.jpg","/articles/6462866/Utah/USBE-outlines-ACT-timelines-three-stage-accommodations-deadlines-and-upcoming-trainings","https://secure.pipeline.soar.com/6462866-e73f68138e40255e7926235b8918de34/orig.mp4?Expires=1770549680&Signature=jJQAgO12FmahOST12KdFWA8KDYREE6N3aUTzbFUn3wgffSNnYLPu5R3x2sUS0V65C7l9B-fmjLfy0~vqumfYThla5Sp-wD~1IIMt2DbxVLbNSnIatvLEWH65zK~cmFrC1N-xVvrpRBTZVvO95nePl-pgE8arIwg1tpSVgsENyO9Xd66X9-QmnZ1IJhrR6m-bzC0JeCmQGj6RbkrR2lE88GXIrQ~icXIZmuPx~DtNT1fhMDTZjT4rv0h1k1WjQPSI79mEVcA-rzBmpWHWbUjs70RyFm5dY7yLeVLCNvTYXDTcHYUJZ1q9vKRTuVKMHP-OOS1Oh7vVYODl6AcwewPLeA__&Key-Pair-Id=KUT5TJCACFTXG","USBE staff reminded assessment directors that the ACT Test Accessibility and Accommodations (TAA) system is open and that, unlike a single hard cutoff in previous years, ACT now offers three initial request deadlines that correspond to an LEA's chosen test event. Staff advised LEAs to consult the ACT accommodations training materials for specific deadlines and to contact ACT accommodations support if they need help.

Staff said ACT accommodations training was recorded and posted to YouTube and that three additional trainings (site readiness, pretest administration, and test-day administration) will be available on USBE Zoom and promoted through AD memos. USBE encouraged district test coordinators (DTCs) to complete a district test coordinator survey and noted that ACT Now access typically becomes active in November in coordination with pre-ID files; USBE said they are pushing to have DTCs set up before Nov. 15 to accommodate local deadlines.

USBE also announced an in-person ACT college and career readiness workshop on Sept. 25 at Salt Lake Community College and said recordings and slide decks will be posted for those who cannot attend live. Staff reiterated that the Utah ACT pages and scheduled events will carry links and asked LEAs to verify Midas account emails so registration notices are received.

Why it matters: Changes to ACT's accommodations calendar and deadline structure require LEAs to plan earlier around test events. DTC setup and pre-ID file timing affect test administration readiness and materials ordering.","USBE staff said the ACT accommodations system (TAA) is open, that ACT now has moved to three deadlines tied to test events, and announced site-readiness and administration trainings along with a Salt Lake Community College college- and career-readiness workshop.","actionData","errors"]

Article not found

USBE addresses ALO rostering issues, Acadience licensing and lost third‑party test file; staff debates paper-records retention policy

USBE demonstrates live EL student report in Tableau; reiterates WIDA/ACCESS exit and screening rules

USBE: 2025 RISE and Aspire Plus scores in Data Gateway; LEA embargo and public release dates set

USBE says ESSA amendment submitted to Department of Education; board approved RISE ELA cut scores pending federal review

USBE outlines ACT timelines, three-stage accommodations deadlines and upcoming trainings