The Athletics Board Sub-Committee of the Conewago Valley School District convened on September 22, 2025, to address pressing concerns regarding the usage and maintenance of athletic fields. A significant focus of the meeting was the increasing demand for field access from various teams, including travel and club teams, which has raised concerns about the sustainability and quality of the facilities.

Committee members discussed the challenges posed by year-round usage of the fields, which are heavily utilized in the fall, spring, and even summer months. The need to preserve the condition of the fields was emphasized, as ongoing wear and tear could lead to costly repairs in the future. The committee acknowledged that while they aim to support all teams, they must also ensure that the facilities remain in good shape for student athletes.

A key point raised was the difficulty in managing requests from different groups without creating inequities or discord among them. The committee noted that previous efforts to increase usage rates for field access had not significantly reduced the number of requests, indicating a need for further discussion on how to balance access with maintenance needs.

The committee is tasked with finding effective communication strategies to inform stakeholders about the limitations and necessary actions to protect the athletic fields. Without intervention, there is a risk that continued overuse could lead to restricted access in the future, highlighting the delicate balance the committee must navigate between supporting community teams and maintaining quality facilities for students.