The Collierville Board of Mayor and Aldermen convened on September 22, 2025, to discuss an amendment to the professional services contract with Walker Arc, LLC for the Birch Library Expansion Project. The meeting focused on the need for additional funding and design modifications following a reduction in the project's scope.

Originally approved in September 2024 for $743,500, the contract covered full architectural services for a 23,000 square foot expansion. However, due to higher-than-expected estimates and the need for additional design options, two amendments were made earlier this year, totaling $19,300 and bringing the adjusted agreement to $762,800.

During the August 2025 retreat, the Board selected a revised option that reduced the building size to 20,800 square feet. This change necessitated further design modifications and the inclusion of alternate design features, contingent on bid pricing. The proposed third amendment seeks an additional $137,900, raising the total contract amount to $900,700. This funding will cover final design drawings, including code specifications and construction drawings, which are set to begin promptly.

The Board unanimously approved the amendment after a brief discussion, ensuring that the project can move forward efficiently. The next steps will involve finalizing the design and preparing for construction, with the possibility of further amendments if costs exceed certain thresholds.