During the recent Clerk's Meeting held on September 25, 2025, in Hubbardston, Worcester County, Massachusetts, local clerks gathered to discuss important tools and resources aimed at improving meeting documentation and collaboration among various boards and committees.

A key highlight of the meeting was the introduction of Otter.ai, an AI-powered transcription service that can assist clerks in capturing meeting minutes more efficiently. This tool is particularly beneficial for virtual meetings, as it can identify speakers and provide accurate transcripts, which can be invaluable during public hearings where multiple comments are made. The clerks expressed enthusiasm about the potential of this technology to streamline their documentation processes, especially in capturing motions and public comments accurately.

The meeting also served as a platform for clerks from different boards to introduce themselves and share their experiences. This collaborative approach aims to foster better communication and support among clerks, many of whom juggle multiple roles across various committees.

Additionally, the group discussed the importance of accessing the new calendar on the town's website, which will help clerks stay informed about upcoming meetings and events.

As the meeting concluded, participants were encouraged to sign up for access to Otter.ai, highlighting a commitment to leveraging technology for improved efficiency in local governance. The discussions underscored the ongoing efforts of Hubbardston's clerks to enhance their operational effectiveness and better serve the community.