The Hillsborough County Evaluation Committee convened on September 26, 2025, to discuss the scoring and evaluation of proposals for the Disaster Recovery Management Program, specifically RFP-25-00293. The meeting focused on assessing the qualifications and methodologies presented by various bidders.

A key point of discussion was the need for clarity in the proposals, particularly regarding single-family housing policies and procedures. Committee members expressed concerns about the lack of detailed documentation in some submissions. One member highlighted that effective proposals should clearly outline their processes, stating, "If it doesn't have what you need, it doesn't do what you want it to." This emphasis on specificity indicates the committee's desire for comprehensive plans that demonstrate a thorough understanding of the disaster recovery landscape.

Additionally, the committee sought more information on the intake and review processes proposed by bidders. A detailed approach in this area is seen as a sign of competence and preparedness. The committee member noted that some proposals were too high-level and lacked the necessary detail to instill confidence in their execution.

The discussion also touched on the readiness of the proposed solutions, particularly regarding the integration of existing systems. There was uncertainty about whether the call center proposed by one bidder was fully operational or required significant adjustments. The committee emphasized the importance of clear language in proposals to ensure that solutions are ready for implementation with minimal modifications.

As the evaluation process continues, the committee's focus remains on finding proposals that not only meet the basic requirements but also demonstrate a robust understanding of disaster recovery needs and effective implementation strategies. The next steps will involve further analysis of the proposals to ensure that Hillsborough County is equipped with the best possible management program for disaster recovery.