The Coffee County Capital Outlay Committee convened on October 2, 2025, to address several pressing issues regarding infrastructure and maintenance projects, particularly focusing on the Lanham Library roof and the Justice Center roof.

The meeting began with updates on the ongoing efforts to secure quotes for necessary repairs. Committee members noted that progress had been made in obtaining quotes from contractors, which had previously been delayed. The urgency of the situation was highlighted by the recent failure of a compressor due to lightning, underscoring the unpredictable nature of maintenance needs.

A significant portion of the discussion centered on the Lanham Library roof project. Committee members expressed concerns about fluctuating material costs due to tariffs affecting metal building components. It was reported that prices had increased by approximately 3 to 5% since the last estimates were received in July. To address this, a motion was made to approve the budget for the project and forward it to the Budget and Finance Committee for further action. The committee emphasized the importance of moving quickly to avoid further cost increases.

The committee also discussed the process for selecting contractors for the roof repairs. It was suggested that Scott Saint John Engineering be brought in to develop specifications for the project, ensuring that materials meet certain standards and warranties. This approach aims to prevent the use of subpar materials and streamline the bidding process.

A motion was made and seconded to send the proposal to the Budget and Finance Committee, which was approved unanimously. This step is crucial for expediting the project and ensuring that the necessary repairs can commence without unnecessary delays.

In addition to the library roof, the maintenance supervisor provided insights into the Justice Center roof project. Similar to the library, it was recommended that Scott Saint John Engineering be involved to oversee the specifications and work closely with contractors. The supervisor noted that the previous project at CCAP had successfully utilized this method, and he believed it could be replicated for the Justice Center.

The meeting concluded with a consensus on the need for efficient action to address the roofing issues at both the library and the Justice Center. The committee members expressed their commitment to ensuring that the projects move forward promptly, with the next steps hinging on the approval from the Budget and Finance Committee.