Hillsborough County's evaluation committee for the Disaster Recovery Management Program convened on October 3, 2025, to refine the scope of proposals submitted under RFP-25-00293. The primary focus of the meeting was to ensure that all proposers provide comparable pricing, which is crucial for a fair evaluation process.

Committee members discussed the importance of returning to proposers with a refined scope that would allow for clearer comparisons of costs. Scott Strong, who attended the meeting to provide guidance, emphasized that while the overall scope of the project remains unchanged, additional details regarding pricing would help the committee assess proposals more effectively. This approach aims to standardize the information received from bidders, enabling a more accurate evaluation of their offerings.

The committee agreed that the adjustments would not alter the fundamental requirements of the RFP but would instead clarify the pricing structure. Strong noted that understanding unit costs is essential for completing the evaluation process, and the committee aims to gather this refined information within a week.

As the meeting progressed, members were encouraged to voice their thoughts on the proposed changes, ensuring that all perspectives were considered. The committee's collaborative approach highlights its commitment to transparency and fairness in the procurement process.

This meeting marks a significant step in Hillsborough County's efforts to enhance its disaster recovery management capabilities, ensuring that the community receives the best possible services in times of need. The next steps will involve reaching out to proposers for the refined pricing details, paving the way for a thorough evaluation and informed decision-making.