The Shawnee Heights Board of Education convened on October 6, 2025, to address several key agenda items, including updates to facility usage policies and urgent infrastructure needs.

The meeting began with a proposal to update the district's phone and intercom systems. The board unanimously approved the recommendation, acknowledging the positive relationship with the contractor, El Jekalis, who previously worked on the Tecumseh South project.

Next, the board reviewed revisions to Board Policy KG, which governs the use of school facilities by non-school groups. The policy had not been updated since 2018 and required adjustments to align with the district's current scheduling software, ML Schedule. The proposed changes included the removal of outdated regulations and redundant language regarding liability insurance, as these details are already covered in the terms and conditions of facility requests. The board emphasized that the updates reflect current practices and streamline the rental process. After a brief discussion, the board approved the revised policy with a unanimous vote.

The final significant item on the agenda was the urgent need for a new HVAC unit at Shawnee Heights Middle School. The existing system had failed, leaving the band room without climate control. Mr. Stegall presented the proposal for a 7.5-ton split system, citing the emergency nature of the situation and the eligibility for a sole source purchase under the KU contract. The board discussed the potential impact on the capital outlay budget and confirmed that sufficient reserves were available to cover the expense. The proposal was subsequently approved by the board.

In summary, the meeting addressed critical updates to technology and infrastructure, reflecting the board's commitment to maintaining safe and functional learning environments. The next steps include implementing the approved changes and monitoring the progress of the HVAC installation.