[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6426114,"mediaKeyId","5905536-6af8ae6d22d5c6eedb603e7089a76534","parentId",5905536,"title","Archive Holdings asks Osage County to waive $10,000 penalty after missed tax payment; commission requests paperwork","audioSeconds",264,"startMs",608000,"endMs",872000,"viewUrl","/Search/View?dp=1&key=5905536-6af8ae6d22d5c6eedb603e7089a76534&start=608&end=872","thumbnailUrl","https://assets.pipeline.soar.com/5905536-6af8ae6d22d5c6eedb603e7089a76534/thumbnail_608000.jpg","articleUrl","/articles/6426114/Osage-County/Kansas/Archive-Holdings-asks-Osage-County-to-waive-10000-penalty-after-missed-tax-payment-commission-requests-paperwork","mediaUrl","https://secure.pipeline.soar.com/6426114-c2f33466cdd4e4d0b004773863a1c843/orig.mp4?Expires=1771009559&Signature=anLIynK-cAlgQ1GCCjZvPrpwxzqZ1SGv2CuH67QNqg-Z4men3qqiSv3SWlZx5C9o3OZoBAw408xCTI-JKAjeTPOvUED0VxQ7Rm5sLG4schKqIcf-qebd9cBzo4jgm5g62qOuwKjNhswpZLHaCmZm~b4OJepAK01AFyadit3pfWgteN~xF60Tt8Tutqard8vQ6geFyBuUc63aBtISTDExMY-vSQ2RFzCDT56tuoHsPfLN9R8BjY2xL2R3vhgAgdpZyVSwKXy7ZmBV-mx6KHmmRz5bSTEvTLsbHOSRO7gw52pMFwUzSz7vq~y1tf9ZGsP1KZ~K4k4KNGuWU1EL7eja-A__&Key-Pair-Id=KUT5TJCACFTXG","author","Osage County, KS","date","2025-10-08T05:58:18Z","article","OSAGE COUNTY, Kan. — A representative for Archive Holdings LLC asked the Osage County Commission on Oct. 7 to consider waiving a roughly $10,000 penalty assessed after a tax payment was missed amid a 2020 mortgage refinancing.

Scott Averill, who said he represents Archive Holdings LLC, told the commission the missed payment resulted from a change in escrow arrangements after the property was refinanced in 2020. He said the owners have paid the missed amount and have filed an appeal with the tax appeals process seeking waiver of the penalty.

Averill described the situation to commissioners: “I came here, pledged my firstborn child, laid myself at the mercy of the court,” and said he had pursued relief through the tax‑appeals process. He asked the commission to accept documentation and to consider waiving the penalty.

Commissioners asked for paperwork. The clerk’s office requested a copy of the tax‑appeals order or notice; Averill said he would forward the document electronically and noted the company had already paid the underlying amount once the missed payment was discovered. Commissioners said they would need to consult with the county counselor, who was not present at the start of the item, before taking any further action.

Outcome: The item was continued to a later date pending submission of the tax‑appeals documentation and review by the county counselor; no vote or penalty waiver occurred on Oct. 7.

Ending: The commission requested the Archive Holdings representative supply the tax‑appeals notice/order electronically and indicated the item will be placed on a future agenda after the county counselor reviews the file.","mediaType","Video","parentTitle","Osage County Commission Meeting 10.7.25","oneSentenceSummary","A representative for Archive Holdings LLC asked the Osage County Commission on Oct. 7 to consider waiving a roughly $10,000 penalty assessed after a tax payment was missed amid a 2020 refinancing.","taxTitle","Osage County, Kansas","taxId",73452,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6426117,"Osage County officials promise review after employees, commissioners flag payroll and accounts-payable breakdowns",8821,991000,9812000,"/Search/View?dp=1&key=5905536-6af8ae6d22d5c6eedb603e7089a76534&start=991&end=9812","https://assets.pipeline.soar.com/5905536-6af8ae6d22d5c6eedb603e7089a76534/thumbnail_991000.jpg","/articles/6426117/Osage-County/Kansas/Osage-County-officials-promise-review-after-employees-commissioners-flag-payroll-and-accounts-payable-breakdowns","https://secure.pipeline.soar.com/6426117-ca503e186f51944a053c6b924d1494a9/orig.mp4?Expires=1771009559&Signature=O5g9pSSMksxQ1xnXIRJuPAWr0kpaH7atkUcPVFe7BCJ5tM9vIYgB~EdwUITMFarst0ujYJ0cds5VSsZ019UdExzAPmAWcFRnlkDoimzVMsWp6M~5GN2DGk1Z2zUiB4Zu9Nx80~sxP8pyEz9PX7csuw6AGlfetpVlZ9rG10zmcCDQYpdQYbhpAIy~rGqlVLfXcc2Y1D-YXQo01riRvZPTpGHUZh36Qw9JzksBjo1pFq1-vHya5IBemqq0d46Gj5znf4DS9P6DYAZYXE0s59JXxVwe8ctrJawUJjdv0bYePEBwC8WDT84o6Gh9hhLnFD-Pvigz03X3Tyeag0Ga2Xr2PA__&Key-Pair-Id=KUT5TJCACFTXG","OSAGE COUNTY, Kan. — Commissioners and county staff on Oct. 7 confronted a sustained set of payroll, accounts-payable and internal-controls problems they said have persisted since at least 2021 and are affecting employees and vendors.

The issue dominated public comment and commissioner discussion. A county employee accused the office of failing to pay bills and producing incorrect payroll, and commissioners agreed to hold an attorney‑client executive session to get legal advice on payroll and accounts‑payable processes; the commission recessed for multiple executive sessions and returned with no formal action.

Why this matters: county payroll and vendor payments affect employee paychecks, retirements and the county’s legal obligations. Commissioners said the gaps have produced repeated audit findings and create risk for taxpayers and staff.

Employees, commissioners and clerk’s office staff described multiple failures: misaligned pay-stub and payroll dates after a vendor consolidated payroll entries, overlapping monthly payroll entries that make it difficult to reconcile who was paid what, invoices and credit-card statements that do not arrive with department vouchers, and a proliferation of purchasing cards without consistent internal controls. A county employee said delays and errors have tangible consequences: “Bills aren't getting paid. Our payroll is incorrect. There is a problem, and we rewarded it with $28,000,” the employee told commissioners.

The group identified several specific problems and sources of confusion:

- A third‑party payroll vendor referred to in public comment as “Capers” (transcript) has generated invoices that staff said are paid after commissioners approve expenses; staff and at least one speaker described a three‑day window between payroll transmission and vendor invoice/payment.

- Credit‑card statements for UMB Bank cards are being paid but, according to several speakers, are not consistently arriving to the commission as itemized vouchers tied to departmental line items. One commissioner said the county previously received a detailed voucher package showing receipts and department signatures that clarified where each charge was posted; that process has changed.

- The county has had repeated audit findings dating to 2021 (speakers referred to audits covering 2021–23) and lacks updated written financial policies and internal controls, several commissioners and staff said.

Commissioners discussed options. Commissioner Smith proposed creating a payroll specialist position separate from the clerk’s office to centralize payroll, benefits and employment lifecycle functions and make the role accountable to the commission. “I believe we need a payroll specialist that is not in the clerk’s office,” Commissioner Smith said during the meeting. Commissioners said they lack day‑to‑day triggers to catch problems between weekly meetings and that controls should be strengthened so vouchers, credit‑card statements and department signoffs are visible and reconciled before bills are paid.

To obtain legal guidance, the commission voted to add an attorney‑client executive session on payroll and accounts‑payable and recessed several times. The commission returned from executive session and recorded that no formal action was taken.

What comes next: Commissioners said they will continue investigating options — including hiring a dedicated payroll specialist, restoring voucher review processes, and examining whether the county should stop using the current third‑party payroll vendor — but they did not adopt a specific implementation plan at the Oct. 7 meeting.

Ending: Commissioners and staff asked employees and department heads to keep submitting invoices and evidence of payments and requested that clerk’s office staff provide clearer voucher packages for future meetings as the commission explores options to tighten controls and reduce audit risk.","At an Oct. 7 Osage County Commission meeting, employees and commissioners described repeated payroll errors, missing or unclear vouchers for credit-card payments and audit findings dating to 2021. The commission added an attorney-client executive session on payroll and accounts-payable; no formal action resulted.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6426109,"Osage County Commission signs OGA-required budget form for District Court, approves 2026 submission",155,5082000,5237000,"/Search/View?dp=1&key=5905536-6af8ae6d22d5c6eedb603e7089a76534&start=5082&end=5237","https://assets.pipeline.soar.com/5905536-6af8ae6d22d5c6eedb603e7089a76534/thumbnail_5082000.jpg","/articles/6426109/Osage-County/Kansas/Osage-County-Commission-signs-OGA-required-budget-form-for-District-Court-approves-2026-submission","https://secure.pipeline.soar.com/6426109-46268afe92b4b424d985ead61bf480bc/orig.mp4?Expires=1771009559&Signature=dHvun9CJYp1-UvMSROAtK96hjoX9tCC5C9559e58FvrOOkvDU3NROXvTHXxxKZesNiQbbWac~ksf0iL1fcwSbsWTMLNv5mvjXPJpmAWp549z-aqh9RCstldNuz11Jc28CIyBe7n-UQP7Ehf9KErQqI31ColPOWhJrGFfA2uM7C-dYgSjk6tD0JVTLNeU2ILZS1HDJO-tgT~d3nZqTftqT8p50QqK4atRuFi3lwu3~Hpo~rL5nw0sIJlAsqelzUxW1z2mW4Jtklb-koCrxo~t10UWBrSF6CXsHrbRJHYfQjA8MLOgvH9GYCK9njgJHpRBesPeWWjEivzt4m4kA2eTJw__&Key-Pair-Id=KUT5TJCACFTXG","OSAGE COUNTY, Kan. — The Osage County Commission on Oct. 7 approved and signed the county’s OGA‑required budget form for the Osage County District Court covering the 2026 fiscal year.

The clerk told the commission she had received the approved budget figures that the commissioners previously signed and said the OGA form must be signed by the presiding officer for submission. A motion to approve the annual budget form cited KSA 20‑349 (as read into the record) and commissioners voted in favor; the form was signed during the meeting.

Commissioners clarified the form includes two lines — “as submitted” and “as amended” — and verified the amount on the form matched the previously approved budget figures. The clerk noted that OGA requests submission by Aug. 26 and that the county had missed that preferred date; commissioners nonetheless approved the form and directed the clerk to submit it.

Ending: The signed form will be sent to OGA as the administrative step required to document the District Court’s 2026 budget as approved by the commission.

","Commissioners on Oct. 7 signed and approved the Office of the Governor (OGA) required budget form for the Osage County District Court for 2026. The action completed an administrative requirement; commissioners noted the county missed OGA's preferred Aug. 26 submission date.","actionData","errors"]

Article not found

Archive Holdings asks Osage County to waive $10,000 penalty after missed tax payment; commission requests paperwork

Osage County officials promise review after employees, commissioners flag payroll and accounts-payable breakdowns

Osage County Commission signs OGA-required budget form for District Court, approves 2026 submission