After negotiations with the municipal recreation department, the board approved an interim field-use agreement that sets an annual schedule for cost notifications and contract signing to avoid ad-hoc penalties.

Brenda, the district clerk, explained the agreement clarifies timelines so the rec department will provide proposed cost changes by May 1, the district will review charges by June 1 and both parties will sign the agreement by July 1. The schedule is intended to align the rec department’s calendar (calendar year) with the district’s fiscal year (July 1–June 30) and to prevent penalties the rec department had threatened for unsigned agreements.

District staff reviewed the cost share and confirmed the numbers are equitable, the clerk said. The gym-use agreement remains unresolved because the rec department cited an existing agreement through 2037 that the district staff said may be negotiable; that discussion will continue outside this approval.

The board moved, seconded and approved the field agreement by voice vote. The clerk said the arrangement should allow the district to include the rec charges in its budget planning on a timely basis.