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Board of Selectmen authorizes retroactive application for Connecticut early voting grant
Summary
At a special meeting Oct. 3, the Board of Selectmen voted to authorize Town Manager Mark Nelson to submit — retroactive to Sept. 30 — a grant application to the Connecticut Secretary of the State to help cover local early voting costs; the application was submitted to meet a Sept. 30 deadline after the town received the request Sept. 29.
The Board of Selectmen at a special meeting Oct. 3 voted to authorize Town Manager Mark Nelson to submit, retroactive to Sept. 30, a grant application to the Connecticut Secretary of the State for funds to assist with the cost of early voting.
The authorization matters because the town’s registrars, Karen and Susan, face additional costs and effort to run early voting; the application was submitted to meet a Sept. 30 deadline after the town received the grant notice Sept. 29 and the town manager signed before the special meeting could be convened.
Town Manager Mark Nelson told the board: "This was received in the town manager's office on September 29 with a due date of September 30. So it's just not enough time to call a special meeting. … And based on charter, you guys have to authorize the town manager to apply for any grant." The transcript shows the board then asked for a motion to approve the application retroactively to Sept. 30 and to authorize Nelson to execute all documents related to the grant award, to accept any awarded funds, and to recommend appropriation of the grant funds to the Board of Finance.
A board member made the motion; Kevin and Diana seconded it. The board voted in favor and approved the motion; members confirmed five selectmen were present for the vote. The transcript does not record individual yes/no votes by name beyond the seconders, nor does it state a grant amount or the content of the application.
The approval allows the town manager to accept and execute grant documents if the state awards the funds, and directs that any grant funds be appropriated following recommendation to the Board of Finance. The transcript does not specify a timeline for award notification, the grant amount, or whether any local matching funds would be required.
The discussion in the special meeting was brief and limited to the timing of the application and the charter requirement that the board authorize grant applications. No other agenda items were discussed at the meeting.
