At a library budget meeting, an attendee moved to approve city-level library funding allocations and associated MOA/MOE numbers on the condition that the figures match the approved budgets and that any discrepancies be corrected before full board approval.

The issue matters because state reviewers asked the group to confirm maintenance-of-effort (MOE) figures after previous errors in the county budget accounting. Speaker 2, an unidentified meeting participant, said the county had previously “been counting the NLD money twice,” a mistake that led to carryover and confusion in past budgets.

During the discussion, attendees confirmed verification from each library of the allocation amounts. Speaker 2 read city allocations that were presented: Gallatin $35,000; Hendersonville $2,000; Millersville increased from $2,500 to $5,000. A referenced Coleman amount in the transcript was not clear. Speaker 2 also said they must obtain mayors’ signatures and that the item must go to the budget committee and then the full board before final submission.

Speaker 2 made the motion, saying, “I make a motion to approve the handle as is bearing that the numbers, are correct. And if they are incorrect, then I will have it I will just trust them then.” The transcript records no second and no roll-call vote; the motion therefore remained pending formal action by the full board. Speaker 2 stated that if the committee’s figures do not align with budget documents, they would make corrections and resubmit.

The group noted the allocations are the same figures used for the 2024–25 cycle, according to the verification mentioned in the meeting. The timeline for final submission to the state and any deadline references were discussed but not specified in detail during the recorded discussion.

Next steps: the MOA/MOE numbers will move to the full board for approval and the speaker who moved the motion said they will collect mayors’ signatures and correct any discrepancies before submission.