The Parks and Recreation Advisory Board discussed the newly completed pool project, winterization work and outstanding questions about how donations and loan payments are being reported.

City staff said construction by contractor Ascend is finished and the pool was winterized; staff told the board some final tile and flooring work is scheduled because the incorrect materials were initially installed. The board’s financial discussion focused on an existing loan tied to the pool, a small dedicated checking account for pool donations and how debt service is shown on the financial statements.

Board members asked where the pool-related cash balances would be applied and whether the separate pool checking account should be closed or used to apply principal to the loan. Staff said the payouts to the construction contractor have been completed and future payments will be limited to loan service. Staff also said the separate pool checking account remains open to accept large donations and to keep those funds distinct from general ADA revenues. A staff member said loan payments are being drawn from ADA revenue rather than the pool checking account.

During the discussion staff attributed an auditor adjustment that increased a reported figure by $1,959 and said they would provide more detail. Staff reported that the first portion of a loan payment was made in September and referenced internal amounts used to make that payment (the transcript records a staff statement that a required September payment was shown as “$31.74” and that the board—or staff—deposited $3,100 toward the payment; staff also said the monthly payment would be “right around $10,000”). Those dollar values were reported in the meeting by staff and were not independently verified in the discussion.

Staff described budgeting practice for pool revenues: pool-related revenue streams (gate, concessions, ball-field rentals) are tracked separately within the ADA fund (referenced in the meeting as lines 55555 and 55556) and some revenue lines started the fiscal year at zero until activity clarified amounts. Staff said a budget amendment will be brought forward if revenues need to be recognized for lines that began the year at zero.

Board members and staff said they will review the financial reports in greater detail; staff (Kelly Brown and Sadie, named in the meeting) said they plan to go through the materials and answer follow-up questions. The board also confirmed there was no required action on the August and September financial statements at this meeting.

Staff also reported maintenance and warranty work: the pool winterization was completed, staff will cycle pumps twice monthly to maintain flow during the off season, slide and play-structure drains were completed, and contractors will remove and replace the tile outlining the old pool with the intended nonslip tile and will replace incorrect back-house flooring. Staff estimated the tile/flooring corrective work would begin the following week and take about two weeks to complete.

Less-critical operational items discussed included a small upcoming 12-and-under softball tournament (eight teams) and continuing recreational basketball sign-ups; staff characterized program registration as healthy.

Board members asked for clearer reporting of the total outstanding debt balance for the pool and other building-related loans; staff pointed to debt-service line items in the report (page 102 and pages 6–7 were cited in the meeting) and agreed to provide more detailed debt balances and the rationale for the auditor adjustment.

Board members asked for follow-up information on (1) the explicit balance of the pool checking account and the recommended use (apply to loan principal or retain for donations), (2) the total outstanding loan principal and how it is presented in future statements, and (3) a breakdown of the large “miscellaneous” budget line that staff said represents prior-year donations used to fund current-year expenditures. Staff committed to returning with those clarifications.