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Newberg council approves records policy and data-control plan to centralize and digitize city records
Summary
Council voted to allow the city recorder to implement a new records policy and data control plan, adopting the state retention schedule, requiring department drive maps, and continuing a multi-year digitization effort the recorder said had already removed hundreds of physical boxes from storage.
The Newberg City Council on Oct. 6 approved a records policy and data-control plan that formalizes how city records are stored, organized, digitized and retained.
The city recorder presented the plan, which adopts the state retention schedule for municipal records, requires each department to prepare a drive map that standardizes folder structures and sets an annual records-cleanup cadence. The…
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