Board secretary reviews Section 2.83(c) attendance policy and online absence form

Vanessa Esparza, board secretary for the Economic Development Partnership Board, reviewed the City of Denton’s attendance policy (Section 2.83(c)) and instructed members on the new online notification-of-absence form the city secretary’s office now processes.

Esparza said the attendance code (adopted in 1966 and updated over time) directs members to try to attend every regularly scheduled meeting and to notify the chair or staff prior to a meeting they will miss. She repeated the code threshold: “More than three unexcused absences in one year or more than 50% of the meetings is a cause for removal,” and noted removal is not automatic — absences are reviewed.

Ex-officio members and city council appointees are not required to submit the form, Esparza said. She explained staff sends reminders when a missed meeting is unexcused and noted the form must be submitted within 10 business days after the meeting for city secretary review and possible approval. The board asked staff to include the absence form link in packet emails and was told the link is already included and a QR code is printed in the board binders.