The City Council debated options for making it easier for residents to email council members and for the city to manage public comments. After a discussion of technical and legal risks, a council member moved to create two distribution lists: a "council-all" address that will go to the council and city administrator, and a separate "public-comments" address that will be monitored by the city secretary and attached to meeting records. The motion was seconded.

Council members and staff discussed two technical options: a distribution list that automatically forwards incoming mail to individual inboxes, and a shared mailbox that appears as a single inbox in Outlook. Mark Fortuna, the city's IT director, explained both options and warned about the practical differences. Fortuna said a distribution list disperses incoming messages to everyone on the list, while a shared mailbox allows responses to be visible to all users who access that mailbox.

Several council members raised concerns about a "walking quorum" if members read or reply to emails among themselves. One council member recommended using a distribution list and instructing residents on subject-line conventions; another suggested the city secretary should be included on the public-comments mailbox so those messages can be attached to the official record. Suggestions included clear labels and adjacent instructions on the website describing the purpose of each address and guidance that public-comment messages would not receive individual council responses.

A motion was made to create a council-all@parker.tx distribution list that would include the six council members plus the city administrator, and a separate public-comments@parker.tx distribution that would include the six council members, the city administrator and the city secretary. The motion was seconded; the transcript excerpts provided do not show a recorded vote tally in the included segments.