Warren County commissioners on Monday discussed — and tabled — a draft agreement with the town of Williamsport that would make county funds available for a new community pool, while staff and commissioners sought clarity on whether the town must show the matching funds in its account and whether two separate $1 million commitments were properly documented and signed.

Commissioners said they received conflicting records: an agreement signed by the town in November 2022, and a subsequent April 2025 draft the town had not signed. County staff said the Indiana Department of Natural Resources requires the town to demonstrate control of matching funds in its account for certain grants, and that Williamsport had asked the county to deposit $1,000,000 in a nonreverting donation fund that the town could invoice against as construction proceeds.

County officials told commissioners they had identified roughly $7.575 million in project costs that could be allocated to the pool and that DNR guidance favored control or proof of the town’s funds in a named account. Commissioners discussed options: hold the county funds in a county‑owned nonreverting account with interest accruing back to the pool fund; require the town to hold the funds under Williamsport’s account while the county audits invoices; or rewrite the agreement to list both $1,000,000 commitments with clear start dates and conditions for each.

Rather than sign the existing draft, commissioners voted to table the item and directed counsel to prepare a single revised agreement that: (1) combines and clarifies the two $1,000,000 commitments (the “first” and “second” million), (2) specifies which entity will hold funds and how interest will be treated, and (3) replaces the 2022 agreement with updated construction start dates and other conditions. Staff said they would ask Williamsport and state contacts how soon the town must show proof of funds, and bring back a revised document for approval.

Commissioners noted the county’s prior actions on the pool: the record shows an earlier 2022 agreement that county staff said had been signed by the town, and an April 2025 rewriting attempt that the town had not signed. The board did not transfer money at the meeting.