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Town proposes $100,000 capital allocation to move financial software to cloud-based system
Summary
Town staff proposed a $100,000 cumulative capital improvement allocation to purchase a cloud-based version of Key Fund finance software so departments can view balances and run reports in real time.
Clerk-Treasurer Michelle told the council the town has proposed moving to a cloud-based version of Key Fund financial software and included $100,000 in the Cumulative Capital Improvement Plan (CCIP) for 2025.
She said the cloud migration will allow multiple departments to work in one system and see real-time balances and payments. "They're actually going to be going cloud based next year, which means all of us, you know...we will all be able to work on it together, and they'll be able to see all their balances in real time," she said. Michelle said she had seen a demo and was waiting for a quote.
Why it matters: switching from multiple server-based licenses to a single cloud-based platform is intended to streamline reporting and reduce the bottleneck where only one person can run certain reports. Michelle said the upgrade could be especially helpful for staff turnover and for running consolidated financial reports.
Next steps: staff will obtain vendor quotes, and funding is proposed in the CCIP line item. Michelle said she was waiting for the formal quote and planned to present procurement details to council.
