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Council approves $50,000 Main Street Apopka funding agreement, with conditions on insurance and documents
Summary
Council approved a $50,000 funding agreement for Main Street Apopka Inc. with a 50% match requirement and reporting obligations; members required proof of insurance and key exhibits before payments will be released and made the approval contingent on those deliverables.
The Apopka City Council approved a funding agreement May 21 authorizing $50,000 in FY25 support for Main Street Apopka Inc., contingent on the organization providing proof of insurance and the documents listed in the agreement’s Exhibit B before city payments are issued.
Radley Williams, interim city administrator, presented the draft agreement and said the $50,000 had been set aside in the FY25 budget pending a funding agreement. Under the proposed term (July 1 to June 30), the city would pay $50,000 in quarterly installments with a 50% matching requirement (cash or in kind) and a cap allowing up to 25% of funds for staffing costs. The agreement also requires an annual report to the Apopka CRA covering planned activities, digital traffic statistics, property inventory and financials.
Several council members raised timing and compliance concerns. One council member asked why the certificate of insurance would be required 45 days after contract execution while payments could begin 30 days after execution; staff agreed that payments should be contingent on receipt of the certificate. Council directed staff to revise the agreement so payments would be withheld until the certificate of insurance and the Exhibit B materials were received.
Caitlin Casheta, representing Main Street Apopka, told the council she would email the requested documents to members the night of the meeting and that Main Street would obtain insurance as soon as the agreement was finalized. Several public speakers — business owners and residents — asked that the city consistently apply document requirements and transparency to all organizations, and some urged the council to adopt written policies for nonprofit funding distribution.
A motion to approve the funding agreement passed 4-1. Council records show the motion was moved by Commissioner Anderson, seconded by Commissioner Velasquez, and carried with one commissioner voting against the measure. Council members required that the agreement be amended to make payments expressly contingent on receipt and review of Exhibit B materials and proof of insurance before any payment is issued.
