Crab feed organizers report they must rebuild event from scratch; no lead volunteer available

The commission received an update on a previously organized crab feed and learned that the event would need to be rebuilt from the ground up because the volunteer who ran it (Kathy) retains only volunteer lists and not financial or supply records.

A commissioner said she spoke with Kathy, who confirmed she cannot serve as lead organizer because of ongoing health issues but would be available as an adviser. “When she went back and looked, the only records that she really has are volunteer records. She does not have any financial records. She doesn't have any supply records,” the commissioner reported.

Commissioners discussed logistics that remain unresolved: finding a broker who can accept crab deliveries, determining when the commercial crab season will open, price and source of crab, sanitation and food-safety logistics, and sponsorship. The group noted the calendar: the crab feed is typically held in March and that, given the lack of records and time remaining, the only viable way to run the event next March is to start planning immediately.

No commissioner volunteered to serve as lead organizer during the meeting; one participant said they would be willing to help but not to lead. Commissioners discussed potential partners (for example, nearby chambers of commerce) but said no coordinated multi-city hosting is currently available, and some chamber records are missing. The transcript shows no formal motion or allocation of funds; the item remained a planning discussion with a recommendation that a lead be recruited and work begin without delay if the event is to proceed.