Rob Rubin, chief information officer for the City of Oxnard, asked the City Council to authorize the mayor to execute a two‑year blanket agreement with CompuWave in the amount of $1.2 million for computer hardware and related services, covering Nov. 1, 2025, through Oct. 31, 2027. Rubin presented the request during a council meeting; the meeting date was not specified in the materials provided.

The request is intended to fund scheduled replacements of aging city computers and to reduce cybersecurity risk. "This agreement will support the timely replacement of critical IT systems, improve operational reliability, and align with the council's priority to strengthen the city's cybersecurity posture," Rubin said. He told council members the IT department supports and manages more than 1,000 computers across city operations and that older equipment increases cybersecurity vulnerabilities.

Rubin said the city proposes to procure equipment under a competitively procured cooperative contract. "The City will leverage the competitively bid Omnia Partners/TD SYNNEX (Sourcewell) contract number 020624‑SYN," he said, adding that CompuWave has supported regional public agencies, including Ventura County and the cities of Simi Valley, Moorpark and Thousand Oaks. Rubin also said CompuWave provides warehousing and system imaging at little or no additional cost to the city.

Staff described the proposed $1.2 million as a blanket agreement to cover both scheduled refreshes and some unanticipated needs; Rubin said no new appropriations are required and that all expenditures "fall within the already adopted budget limits." He presented historical purchase figures to show prior spending was irregular and that the agreement would help level annual hardware costs.

Rubin provided several purchase and lifecycle details: staff said typical purchases from CompuWave have been about 85% hardware, 10% software and 5% services by dollar value; city inventory was described as having an approximate total value of $3 million; and using a 5‑year replacement cycle for personal computers and a 7‑year cycle for servers and workstations yields an estimated annual replacement value of about $500,000. Rubin said industry practice is generally a 3‑ to 5‑year cycle for personal computers, but the city is using a more conservative five‑year PC cycle and seven years for servers and workstations.

On historical spending, Rubin said the city's annual purchases have varied: he cited roughly $337,000 in 2020, about $905,000 in a subsequent year, $431,000 in 2022–23, $744,000 in fiscal 2023–24 and another higher figure in fiscal 2024–25. He summarized those figures as "spiky and erratic" and said the proposed agreement aims to even out future purchases.

Rubin concluded by reiterating the recommendation that the City Council approve and authorize the mayor to execute the two‑year, $1.2 million blanket agreement with CompuWave and said he was available to answer council questions.

The transcript does not record any council motion or vote on the item; no formal action or decision was included in the provided excerpt.