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Brookfield board approves winter plowing and summer maintenance contracts with fixed monthly winter payment
Summary
The board approved winter plowing, sanding and summer maintenance contracts that move the winter service to a fixed monthly lump sum paid from November through March; the draft includes a $25,000 monthly figure for that period and provisions for extreme events were discussed.
The Brookfield board voted to approve contracts covering winter plowing, sanding and summer maintenance services, moving to a monthly lump-sum payment structure for winter months.
Board discussion described a monthly lump-sum payment from November through March “in here at, at 25,000,” which the board said would give the town a predictable winter maintenance cost. Board members noted some risk remains for unusually extreme weather and that contract language includes provisions for extreme events.
A board member explained the monthly approach is intended to “fix our costs” and make budgeting easier rather than receiving irregular invoices. The board made and seconded a motion to approve the winter maintenance (snow plowing and sanding) and summer maintenance contracts “as presented”; members voted in favor and the motion carried.
The board also discussed that the monthly figure approximates what the town has experienced over the past two winters, and that the contractor is accepting some weather-related risk under the new arrangement. The contract approval includes direction for staff to manage billing and recordkeeping under the new payment schedule.
