Dr. Gautreaux presented three policy updates from the Pennsylvania School Boards Association (PSBA) to bring district guidance into alignment with federal fiscal requirements. The three items are revisions to policy 626 (federal fiscal compliance), 626.1 (federal travel reimbursement) and 827 (federal programs conflict of interest).

On policy 626, Dr. Gautreaux summarized the changes: "New language indicates that for any fiscal year in which a district spends more than a million dollars in federal awards, that the district is required to have a single or program specific audit," and noted other updates that reduce federal-record retention from five to three years and add cybersecurity and whistleblower-protection language. He said the policy changes also clarify federal reporting and record-conversion requirements and outline project-review focus areas.

Policy 626.1 expands the travel policy definition to include "participants" (for example, students or parents) who receive benefits from federal awards; it also adds a prior written-approval requirement before incurring reimbursable costs and updates legal citations. Policy 827 modifies conflict-of-interest language to ensure the district meets federal definitions and adds a requirement to provide written notification of protections when individuals report violations.

Committee members had no substantive objections; the items will be forwarded to the full board for action at the district's next meeting.