Freestone County officials ask to continue $10 recording-fee allocation to archives, resume multi-year scanning project
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Summary
County staff requested approval to continue allocating $10 per recorded document to an archive fund and to continue payments on a three-year records-scanning contract; outcome not recorded in transcript.
Freestone County staff asked officials to approve continuing a $10 allocation from each recorded document to the county archive fund and to continue payments on an existing three-year records-scanning contract.
County staff said, “It's $10 for each document that is recorded. $10 of the monies go into the archive fund. Right.” They described the scanning contract as already underway: “a scanning project last year. It's on a 3 year term. It's just to continue what I'm gonna be paying for that, the project. But not new project.”
Staff said the county has paid one year of the three-year contract and has “2 more years to pay.” They also said that what is already online covers records “from about 1945 forward” and that “all the books from book 1 26 forward is scanned.”
The request as described in the meeting was for approval to continue the allocation and the existing scanning contract; the transcript does not record a motion, vote, or final decision on that request.
Details provided in the meeting indicate the records program is incremental: the existing scanned images begin in the mid-20th century and the county staff plan to continue the multi-year scanning effort to extend records availability.
