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Cheltenham SD planning special meeting to approve stadium turf and track resurfacing bids
Summary
The finance committee was told bids for stadium turf components and track resurfacing will be presented for approval later in January; staff recommended a special meeting so the district can lock in a vendor and schedule summer installation.
Cheltenham School District staff told the finance committee on Jan. 7 that bids for the high‑school stadium turf components and track resurfacing are out and that the district plans to hold a special meeting later in January to approve a contract so summer installation can proceed.
"We're anticipating mid to late January to approve that bid. It will require a special meeting," Staff member Josh Sweigler said. SiteLogic will present recommendations and alternates for infill and material choices, and staff said they would present a bid package with alternatives for committee review.
Why it matters: awarding the turf and track contract early in the year gives vendors time to schedule summer work and can secure better pricing, staff said. The committee discussed how granular the board’s feedback should be on material choices.
Details and process
- Scope: the procurement covers turf material, infill alternatives (commonly referred to as crumb/rubber vs other options), track resurfacing and related site work in the oval. Bidders will provide alternate pricing for different materials and assemblies.
- Schedule: staff said some site work outside the oval will be bid later in the year (May was mentioned as a possible time). To avoid conflicts, SiteLogic will coordinate site logistics so turf work and roof or other projects do not interfere with each other.
- Board input: committee members asked how the board should provide feedback on alternatives. Staff said an informational session or an information‑only meeting prior to any vote would be the likely forum for discussing alternatives and receiving direction without formal deliberative action at that session.
Next steps
Staff will present the recommended award and alternate material options at a special meeting in mid/late January for committee consideration and potential approval, so the district can secure summer installation.
