At the meeting, county staff reported that the county received one sealed bid from CORE for replacement chiller work tied to a Department of Energy grant and recommended that the commissioners accept the bid and submit it to DOE for review.

Ed explained that DOE regulations permit a jurisdiction to accept a single bid under certain conditions and that the contract must incorporate special terms required by the federal grant, including a 30-day review by the Department of Energy and compliance with the Davis‑Bacon Act prevailing-wage requirements. The bid amount presented was $151,662.

A commissioner stated that a $77,000 grant from DOE is part of the financing for the project and moved to approve the acceptance; the board approved the motion by voice vote. The action on the record directs staff to submit the County's recommendation for acceptance to DOE for their required review and to execute a contract that includes the DOE-required provisions if DOE approves the bid.

No contract was executed at the meeting; the county explicitly noted DOE will have final review and approval before the county can finalize terms and begin work. Commissioners did not provide a construction schedule or contractor start date in the meeting record.