Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Municipal Finance topic
No spam. Unsubscribe anytime.
Delafield adopts code change and $3 administrative fee for past-due accounts
Summary
The council approved Ordinance 843 to align accounts-receivable interest language with professional-services reimbursement (1.5% monthly) and passed Resolution 2025-09 to add a $3 administrative fee for past-due balances to recover postage and staff costs.
The Delafield Common Council on Oct. 6 approved ordinance changes and a companion resolution to clarify interest charged on past-due accounts and to add a small administrative fee for collection costs.
City staff explained that municipal code language was inconsistent: one section referenced a 1% monthly interest for accounts receivable while another — professional-services reimbursement — referenced 1.5%. The council approved Ordinance 843 to update municipal code sections (noted in the meeting as section 2-24-2(a) and section 2-24-5) so that professional-services accounts and applicable receivables are charged 1.5% per month where appropriate.
Staff also proposed Resolution 2025-09 to add a $3 administrative fee for past-due accounts to cover postage, envelopes and staff time; this fee would be applied in addition to the 1.5% penalty. City staff said the $3 flat fee better recovers routine costs than raising the interest rate and aligns practice with existing professional-services reimbursement expectations.
A motion to approve Ordinance 843 passed, followed by approval of Resolution 2025-09. Staff will update the city fee schedule to incorporate the administrative fee and the clarified 1.5% penalty where applicable.
Details: the ordinance clarifies that the 1.5% monthly rate applies to special assessments/charges intended to recover the city’s full cost and to professional-services-related receivables; the resolution adds a $3 administrative fee to the fee schedule for past-due account balances.
