Board approves multi-year IPTV contract, annual Wi‑Fi renewal, equipment disposal and $13.5M+ in vouchers

The Capital Improvement Board voted on several contracts, equipment disposals and routine claims during its Oct. 12 meeting.

Contracts

The board approved a five-year professional services agreement with New Era for IPTV and related technical services at a total cost of $598,580.25 (five annual payments of $119,716.05). Board materials describe the services as software/firmware maintenance, technical support, 24-hour advance replacement and on-site service as required; physical installations would be performed by the CIB’s telecom contractors as needed. The board moved and seconded the award and approved it by roll-call vote.

The board also approved the annual Wi‑Fi services renewal covering Wi‑Fi maintenance and support in Lucas Oil Stadium and the convention center at a cost of $266,288.02. That renewal was moved, seconded and approved by roll-call vote.

Equipment disposal

The board authorized disposal of obsolete equipment to auction: a list in the board packet included 18 broken bike-rack panels and 104 obsolete bike fixtures slated for scrap-metal disposition. The board approved the disposal so staff can recoup residual value through auction.

Claims and vouchers

The board approved two claims vouchers. The operating expense voucher totaled $2,016,351.30. The confirming voucher totaled $11,491,238.73; staff reported that amount was elevated this month by several one-time or time-sensitive payments included in the confirming voucher to avoid late payment, specifically a BNY Mellon debt-service payment of $2,900,000 and a $2,200,000 NCA regional settlement, along with taxes, utilities and other contracted payments. Staff said these payments had been budgeted; the confirming voucher documentation lists additional line items such as security, roof repairs, digital signage projects and contributions to Downtown Indy for downtown services.

Votes at a glance

- Approve New Era five-year IPTV/technical services agreement, $598,580.25 — approved (roll call). - Approve annual Wi‑Fi services renewal, $266,288.02 — approved (roll call). - Authorize disposal/auction of 18 broken bike-rack panels and 104 obsolete bike fixtures — approved (roll call). - Approve operating expense voucher, $2,016,351.30 — approved (roll call). - Approve confirming voucher, $11,491,238.73 (includes $2,900,000 BNY debt service and $2,200,000 NCA settlement) — approved (roll call).

Where the transcript did not name an individual mover or seconder, the motions were recorded as moved and seconded on the floor and approved by roll-call votes. The board packet contains the full lists of vendors and voucher line items for audit and public review.