The Linn County Commission approved a two-year contract to move the county’s public-works management system from PubWorks to G Works.

Joyce Hall, office manager for Linn County Public Works, presented the vendor’s pricing and implementation schedule and recommended the county accept the two-year commitment. Commissioners voted to authorize a two-year agreement and empowered Jesse Walton, public works administrator, to sign the contract.

Hall told the commission that G Works’ standard price is $15,000 a year, but the company had offered a “loyal client bundle” price of $11,064. For year one the vendor applied a 50% first-year discount on the subscription ($5,532) and assessed a one-time implementation fee of $8,000 to migrate PubWorks data into the vendor’s hosted HyperWeb system. Hall summarized the expected first-year cost as $13,532 and the year-two charge at $11,064; she and the company representative said the two-year total would be $24,596.

Hall described the migration process: after the county signs the ordering document and pays the $8,000 implementation fee, vendor staff will input the public-works data and then schedule two or three verification meetings with primary staff. She estimated the data transfer would take two to three weeks once the vendor begins data input. The vendor planned a train-the-trainer session for staff who participated in the implementation meetings and then additional training for department heads and broader staff.

Hall also explained invoicing and renewal mechanics: the county will be invoiced the remaining first-year balance at the go-live date, and the go-live date will become the county’s annual renewal date. She gave the commission an example: if the vendor’s work triggers a prorated credit for unused time on the county’s prior contract, the credit would reduce the first-year balance due at go-live.

Hall also warned the commission she is “very, very bogged down” in the coming weeks because she is working on the transportation grant deadline and handling additional planning duties; she asked for patience on scheduling and for the commission to note staff capacity when implementing the migration.

A commissioner moved to approve a two-year contract with G Works (described in the meeting as “Gee Works, cloud operations enterprise”) in the amount of $24,596 and to authorize Jesse Walton to sign on behalf of the county; the motion carried on a voice vote.

Ending: County staff will sign the ordering document, pay the implementation fee, work with vendor staff to migrate data, and return to the commission if problems emerge during the implementation and verification meetings.