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Board temporarily suspends equipment‑reimbursement policy P404.3B to shore up cash flow
Summary
The board approved a temporary suspension of P404.3B (50% equipment reimbursement allocation to capital) retroactive to FY2024‑25 to return those funds to the general fund and cover the July–August cash shortfall; staff will track amounts and revisit the policy next year.
The Truckee Meadows Fire Protection District Board on Oct. 7, 2025 voted unanimously to suspend board policy P404.3B, which allocates 50% of equipment reimbursements from off‑district assignments to the capital fund. The suspension is retroactive to fiscal year 2024‑25 and is intended to return those previously earmarked funds to the general fund to cover a projected cash‑flow gap at the start of the next fiscal year.
Chief Edwards and finance staff told commissioners the suspension is a temporary measure. Cindy Vance, chief fiscal officer, and staff will quantify the exact amount of equipment‑reimbursement monies that were not transferred to capital for FY2024‑25 and report back. Commissioner Claire Andreola (mover) and Commissioner Mike Clark (second) said they expect the suspension to be revisited in about a year and emphasized that the policy should be reimplemented once the district reaches a healthier ending fund balance (board discussion identified a target of roughly 16%). Commissioner Clark asked for a clear sunset and tracking of amounts; staff confirmed they already track incident‑level equipment revenues outside of the policy and can report exact figures.
Ending: The board directed Finance to return with a status update and recommended quantification of retroactive amounts by Nov. 30, 2025; a reimplementation discussion is expected in late summer 2026.
