The Leitchfield Tourism Convention Commission approved several routine donations and grants and amended its budget to purchase 55 pool chairs, and commissioners heard staff updates about repairs and operational issues at the Leitchfield Aquatic Center.

Motions and approvals

- The commission approved minutes from the previous meeting on a voice vote (motion noted by Anthony, seconded by Angie). No roll-call tally was recorded in the minutes.

- A list of donation requests (day passes for school fall festivals and similar community events) was approved as a group by voice vote; the motion was moved and seconded during the meeting and recorded as approved.

- The commission authorized use of the tourism trolley for the Grayson County High School marching-band event (Twin Lakes marching-band classic) to support parking shuttles for 16 bands; the request was granted by voice vote.

- The commission approved a motion to amend the budget to purchase 55 new pool chairs to restore the planned rotation; the motion was made (Joyce moved; Angie seconded) and approved by voice vote. Staff said funds are available within existing maintenance lines and the amendment will be formally recorded during the regular amendment process.

- The commission approved a $2,500 grant request from the Grayson Springs chapter of the National Society (for America 250 banners and printed materials) after the applicant’s submission was reviewed; the grant motion (moved by Joyce, seconded by Angie) passed by voice vote. Staff said the grant will produce 3-by-5 banners for poles and legal-size brochures; final artwork will be reviewed by staff before printing.

Pool and parks updates

Parks and recreation staff reported on several maintenance needs at the Leitchfield Aquatic Center: the ultraviolet (UV) light in the pump room has not worked for some time and needs replacement; the water fountain at the pool does not cool (staff reported a double unit with a bottle filler would cost about $1,241 and a single cooler strangely quoted at $2,030). Staff indicated these repairs can be covered within the maintenance budget and will proceed as appropriate.

Staff also briefed the commission on the parks’ recreation-software purchase and evaluation. The system was described as originally costing “a little over $4,000” and is intended to track season passes and rentals; staff said they will meet with the vendor to determine whether the system’s benefits justify the work required to manage multifund accounting and deposits, and whether it should be rolled out more broadly for pavilions and field rentals.

Other items

Staff reported that 15 chairs from a prior order have been received, leaving an inventory short of the target rotation; the planned order for 55 chairs is intended to restore the 10-year rotation of replacement. The skate-park contractor submitted an invoice and staff reported phase 1 work appears to be underway based on cleared payment. The commission was also reminded of upcoming community events including a gospel concert Oct. 10, a marching-band competition on Oct. 4, city CPR training on Oct. 14 and the Grayson County Chamber annual dinner.

Several commissioners and staff praised aquatic-center maintenance staff for recent work and reiterated a goal of having the facility fully ready for next summer; no large capital expansions were approved during the meeting.