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Commission discusses pay‑stub emails, billing vendor change, conference and filing deadlines
Summary
The commission discussed switching pay stubs to email, reported a billing vendor transition that has mailed one cycle, planned vendor outreach at the upcoming KLC conference, noted a Chamber luncheon conflicting with the next meeting, and reminded members of a McGregor claims filing deadline.
During new business on Sept. 18 the Litchfield Utilities Commission discussed several administrative and operational items, including switching employee pay stubs from postal mail to email, a recent billing vendor transition, upcoming conferences and meeting scheduling, and a deadline for McGregor claims.
Commissioners asked whether pay stubs could be emailed rather than mailed; staff said they would check whether the commission’s payroll/accounting software supports emailed pay stubs. One commissioner noted they already receive pay stubs by email from another employer. Staff identified the payroll system in use as Workday when discussing electronic access to pay stubs.
Staff said the new billing vendor has completed one mailed billing cycle since the recent transition; staff reported the change should free office staff (Alicia and Marsha) from envelope preparation and allow them to focus on customer service. The commission also discussed vendor outreach at the upcoming KLC conference next week as a chance to gather three vendor options for a larger project once the audit work is complete.
The commission noted the next chamber luncheon is Thursday, Oct. 2 — the same day as the next commission meeting — and asked members to notify Lori by noon on the preceding Monday if they plan to attend. Staff also reminded members that McGregor claims for fiscal year 2024 or 2025 must be submitted within 90 days of June 30; staff said that deadline was under two weeks away at the time of the meeting.
Routine business at the start and end of the meeting included approval of minutes and ratification of the bill list. The chair called for a motion to adjourn at the end of the session; Commissioner Perez moved to adjourn and Commissioner Blaine seconded; the motion carried by voice vote.
