Commission approves package of resolutions: sewer CDBG application, street project, police vehicles, software maintenance and engine repairs

At its meeting, the Coffeyville City Commission approved multiple resolutions and ordinances covering infrastructure grants, vehicle purchases, street and parking projects, software maintenance, and an increase in an engine-overhaul authorization.

Votes at a glance

- Resolution R-25-44 — CDBG application (Brown Street sewer): Approved. The commission authorized submission of an application to the Kansas Department of Commerce seeking $701,000 in CDBG funds for a sewer rehabilitation project on Brown Street; the city committed $233,000 in matching funds for a total estimated project cost of $935,000. The LMI survey reported a 61% qualifying rate; staff estimated construction completion by October 2026.

- Resolution R-25-45 — CDBG maintenance assurance (Brown Street): Approved. The commission assured the Kansas Department of Commerce that funds will be provided for operation and maintenance of the CDBG-financed improvements.

- Ordinance S-25-O4 — Kansas Public Water Supply Loan Fund (lead service lines): Approved (second reading). The commission approved the loan-agreement ordinance on second reading to pursue funding through the Kansas Public Water Supply Loan Fund related to lead pipe replacement and related public-water supply work.

- Resolution R-25-46 — Police vehicles: Approved. The commission authorized the purchase of two Dodge Durango police vehicles and required emergency equipment and graphics. Purchasing from Landmark Dodge (Missouri) and equipment vendors brings the total estimated project cost to approximately $107,087.88 for both vehicles and outfitting.

- Resolution R-25-47 — CCLIP design engineering contract: Approved. The commission awarded the design contract for the 2027 City Connecting Links Improvement Program (CCLIP) reconstruction project (US 166 at Newark) to B&G Consultants; the city will be reimbursed 100% of the $82,445 design cost by KDOT.

- Resolution R-25-48 — Water metering: Approved. The commission authorized purchase of a Citrans FM mag 1500W magnetic flow meter and ancillary parts and contracting for installation to improve measurement of water pumped to reservoirs.

- Resolution R-25-49 — 2025 Street Improvement Project contract: Approved. The commission awarded a construction contract to Bettis Asphalt and Construction for a multi-street street-improvement package that includes Sixth and Seventh streets, Woodland and Stark, Buckeye and First Street segments, Lee Street reconstruction, and the tennis court parking and curb/ gutter work.

- Resolution R-25-50 — Tyler Technologies annual maintenance fees: Approved. The commission authorized payment of $125,282.90 for annual maintenance for the city’s financial, utility-billing and court software suite hosted off-site.

- Resolution R-25-51 — Sale of 904 W Ninth Street: Approved. The commission authorized execution of a real estate contract to sell the city-owned property at 904 W Ninth to Chris and Britney Weiner for $173,800; proceeds will return to the city’s housing fund.

- Resolution R-25-52 — Engine parts and overhaul authorization increase: Approved. The commission authorized an increase to the previously approved “not-to-exceed” amount for parts and overhauls on NewGen/Mortzilla engines, raising the total authorized from approximately $2,800,000 to $3,000,000 to complete remaining work and contingencies.

What this means

Most of the approved items are capital or infrastructure actions with dedicated funding sources (grants, vendor pricing, or enterprise funds). The sewer CDBG application and the CCLIP design contract link the city to state grant and reimbursement programs; the engine and electric-related items tie directly into the utility’s operational capacity and revenue picture.

Several items carried implementation conditions: the CDBG application requires submission of required documentation and an LMI certification; the water-loan ordinance carries loan-forgiveness and timeline conditions staff said they are still clarifying; and the engine overhaul authorization includes contingency and may require additional approvals if further overruns occur.

Commissioners and staff will provide further outreach and detail where required — for example, staff plans to distribute customer mailers and FAQs related to the electric rate decision and to present engineering and grant documents in follow-up public hearings for some projects.